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    Duties

    Summary

    This position is located in the Office of External Affairs at the Smithsonian American Art
    Museum (SAAM). Incumbent is responsible for conceiving, executing, and implementing
    interpretive public programs from initial proposal through program close-out. Programs are
    offered in conjunction with the permanent collections, temporary exhibitions, and scholarly
    activities of the museum and its Renwick Gallery. The incumbent reports directly to the
    Manager of Public Programs.



    Learn more about this agency

    Responsibilities

    As Public Programs Coordinator, the incumbent will perform the following duties:

    • Conceives and prepares proposals for a variety of programs and audiences including lectures,
      artists’ talks and demonstrations, family days, tours, film series and other events. Proposals
      include roster of possible participants for a given program, biographical data and abstracts of
      previous lectures and other writings, target audience and description of previous program
      participation as appropriate.
    • Participates in the conceptualization and preparation of grant proposals which persuasively
      convey the scope and purpose of the public programs for which funding is sought. 
    • Plans and implements arrangements for funded programs including physical space, staffing,
      contractors and materials required. 
    • Works with other SAAM staff and offices to gather and prepare text, visual and digital assets
      needed for projects.
    • Oversees on-site program logistics, introduces programs and participants and resolves problems
      that may arise.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    11

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    Requirements

    Conditions Of Employment

    • A year probationary period may be required
    • Males born after 12/31/59 must be registered with Selective Service.
    • Maintain a Bank Account for Direct Deposit/Electronic Transfer
    • Pass Pre-employment Background Investigation
    • Must be U.S. Citizen

    Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

    For information on qualification requirements, see Qualification Standards Handbook for General Schedule Positions viewable on the web at http://www.opm.gov/qualifications.

    More than one selection may be made from this annoucement.

    Qualifications

    Qualifications:

    Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-7 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as planning and coordinating museum programs or other educational, cultural public programs and events such as lectures, workshops, demonstrations, tours, film series, family events, or performances for audiences of different ages and educational backgrounds; use of Microsoft Office software; and experience facilitating public forums and dealing with the general public in order to provide information.

    Or

    Master's or equivalent graduate degree

    Or

    2 full years of progressively higher level graduate education leading to such a degree

    Or

    LL.B. or J.D., if related.

    Or

    A Combination of Education and Experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week. 

    Education

    IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

    NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

    Additional information

    How You Will Be Evaluated

    You will be evaluated for this job based on how well you meet the qualifications above.

    Your application will be evaluated first for the basic qualifications described above. 

    1. Ability to conceive and prepare proposals for a variety of programs and audiences.Knowledge of automated staffing systems.
    2. Ability to plan and implement arrangements for funded programs including physical space, staffing, contractors and materials.
    3. Ability to oversee on site program logistics, including introducing programs, participants, and resolving problems.

    BASIS OF RATING: Once the announcement closes, your application will be automatically evaluated and rated by the system and a HR Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the HR Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

    Veterans Employment Opportunities Act (VEOA):  If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.

    Noncompetitive Appointment Authorities:  The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:

    Important Note:

    Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.


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    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing

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    Required Documents

    Your application package should include the following documents:

    • Resume - Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary. USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.

    • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran.  Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.

    • Proof of prior federal service such as the latest SF-50, Notification of Personnel Action, if applicable.

    • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify.  If selected for the position, you must provide an official transcript before appointment.

    • Proof of U.S. accreditation for foreign study, if applicable.

    • A recent performance evaluation.
    • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA.
    • Proof of severe disability if you are requesting special placement consideration.
    • Proof of eligibility for a military spouse appointment, such as a permanent change station military order.
    • Proof of eligibility for any other special appointing authority not specifically mentioned here.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

    Please see Benefits at www.sihr.si.edu for a complete description.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    Click on the "Apply Online" button on the upper right side of the page.
    Please Note:

    • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
    • You may submit required documents by uploading them online during the application process;
      OR
      You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
    • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

    Additional Information:

    • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
    • The Smithsonian does not pay relocation expenses.
    • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

    Agency contact information

    Monica Lacey

    Phone

    202-633-6312

    TDD

    202-633-6409

    Email

    LaceyM@si.edu

    Address

    SMITHSONIAN
    Office of Human Resources
    POB 37012, 600 Maryland Avenue, MRC 517
    Suite 5060
    Washington, District of Columbia 20013-7012
    United States
    Learn more about this agency

    Join the team in leading the Smithsonian through a dedicated, diverse, and professional workforce committed to providing  high quality operation.  If you want to participate in this exciting challenge, apply today!

    Next steps

    After you apply, you will receive an automated acknowledgement email that your submission was successful.  

    When you apply for this announcement, your resume will be maintained in our candidate inventory and eligible applicants will be considered for vacancies that occur during the open period of this announcement.  As vacancies occur, highly qualified candidates from the current inventory of applicants will be referred to the selecting official for further consideration.  

    An inquiry on the status of your application is not pertinent for this open announcement; because if further evaluation or interviews are required, you will be contacted directly.  If you are determined ineligible for this announcement, an updated status will be provided on USAJobs. 

    Please submit written requests to withdraw your application from consideration via email to the contact person listed on the job opportunity announcement. 

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/614105900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.