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    The OGPM performs administrative business, policy, and analytical work involving: (1) the management, award, and obligation of funds for Federal assistance including grants, cooperative agreements, and other related assistance and services through discretionary and mandatory grants, using financial, administrative, business, and negotiation procedures and (2) the fiscal administration, termination, and /or closeout of grants and/or other assistance and agreement awards.

    Learn more about this agency


    Due to the Pandemic and individual states with different phases of reopening, the selectee's report date to the official duty station (Washington, DC) may be delayed until such time as employees are allowed to report to the workplace. The person selected may telework up to the maximum extent possible, up to and including full time, until it is determined by state and Federal officials that employees are allowed to report to the workplace (Washington, DC) where this position is located, on a regular basis.

    If selected for the Senior Grants Management Specialist position, the incumbent will work collaboratively with program staff in the Office of Museum Services and the Office of Library Services to provide grant related assistance and services. This position is responsible for supporting the management of the Office of Grants Policy and Management (OGPM). Typical work assignments will include:

    • Management, award, and obligation of funds for Federal assistance including grants, cooperative agreements, and other related assistance and services through discretionary and mandatory grants, using financial, administrative, business, and negotiation procedures
    • Serving as a subject matter expert for awardee organizations, providing them with guidance and assistance in grants management matters and working with them to resolve compliance or grants management issues.
    • Implementing and managing Federal grants and cooperative agreements in all IMLS programs
    • Providing advice, interpretation, and guidance on statutes, regulations, internal policies, and procedures as they relate to awards in general and individual applications and grants.

    Performs other duties as assigned.

    Travel Required

    Not required

    Supervisory status


    Promotion Potential


  • Job family (Series)

    1109 Grants Management

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    Conditions Of Employment

    • Must be a U.S. Citizen or National
    • Males born after 12-31-59 must be registered for Selective Service
    • May be required to successfully complete a probationary period.
    • If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
    • Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
    • Relocation expenses will not be authorized.
    • Resume and supporting documents (See Required Documents).
    • You must meet all qualification requirements upon the closing date of this announcement.


    To be eligible at the GS-13 grade level, you must have at least one year of specialized experience equivalent to the GS-12 (or equivalent) grade level. Specialized experience is defined as: (1) knowledge and experience with interpreting grants management laws, policies, and procedures; (2) knowledge and experience with reviewing and awarding grants and administering award for grants and cooperative agreements; (3) skill in written communications to create policies, reports, and respond to internal/external inquiries; and (4) skill in oral communications to communicate with internal and external stakeholders, conducts training, and lead projects and other initiatives.

    1. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Applicants will receive credit for all qualifying experience, including volunteer experience.

    Applicants must meet all qualification requirements upon the closing date of this announcement.


    Education is not a substitute for specialized experience at this grade level.

    Additional information

    Career Transition Assistance Programs:
    These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 85 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp .

    Selective Service Registration:
    Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).

    Veterans Preference:
    If you are a veteran with preference eligibility and are claiming 5-points veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference visit: https://www.usajobs.gov/Veterans.


    • Eligible for Student Loan Repayment Program
    • Eligible for Tuition Assistance Program
    • This position is telework eligible: For details on agency's Telework policy, contact Office of Human Resources at swalkes@imls.gov .

    How You Will Be Evaluated

    Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined that you meet all qualification requirements, your application will then be placed in one of three categories:

    • Best Qualified
    • Highly Qualified
    • Qualified
    The Category Rating Process does not add veterans' preference points or apply the "rule of three" but protects the rights of Veterans by placing them ahead of non-preference eligibles within each quality category. Veterans' preference eligibles who meet the minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent will be listed in the highest quality category (except in the case of scientific or professional positions at the GS-09 level or higher).

    If you are found to be among the Best Qualified candidates, you will be referred to the selecting official for employment consideration. Within these categories, applicants eligible for Veterans' Preference will receive selection priority over non-veteran preference eligibles.

    All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:

    Compliance: Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.
    Customer Service: Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
    Grants Management: Knowledge of requirements, practices, and procedures for soliciting, receiving, reviewing, and processing proposals, and awarding and administering grants and agreements.
    Grants Management Laws, Regulations, and Guidelines: Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.
    Oral Communication: Expresses information (for example, ideas or facts) to individuals or groups effectively, taking into account the audience and nature of the information (for example, technical, sensitive, controversial); makes clear and convincing oral presentations; listens to others, attends to nonverbal cues, and responds appropriately.

    The Occupational Questionnaire will take you approximately 20 minutes to complete. To preview the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/11172055

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required


    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing, Suitability/Fitness

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    Required Documents

    1. (Required): Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
    2. (Required): Your resume showing relevant experience and dates (month/year) of employment and work schedule for each (e.g., part-time XX hours per week or fulltime) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.
    3. (Required, if applicable): Are you claiming special priority selection rights under the Inter-agency Career Transition Assistance Program (ICTAP)? If so, submit:

    • A copy of your Reduction In-Force (RIF) separation notice; OR notice of proposed removal for failure to relocate; OR notice of disability annuity termination or certification from your former agency that it cannot place you after your recovery from a work-related (OWCP) compensable injury; OR certification that you are eligible for Special Disability Retirement as a Former Military Reserve/National Guard Technician.
    • A copy of your SF-50 "Notification of Personnel Action'', documenting your RIF separation, noting your positions, grade level, and duty location, and/or Agency certification letter of inability to place you through the Reemployed Priority Listing (RPL), etc.
    • A copy of your latest performance appraisal including your rating; and
    • Any documentation from your agency that shows your current promotion potential.
    4. (Required, if applicable): Are you claiming Veteran's Preference? If so, submit: DD-214 or certification of expected discharge or release from active duty under honorable conditions within 120 days, or letter referencing service-connected disability from the Department of Veterans Affairs and the Standard Form (SF) 15.
    5. (Required, if applicable): Are you a current or former political Schedule A, Schedule C, Non-career SES or Presidential Appointee employee? Submit a copy of your applicable SF-50, along with a statement that provides the following information regarding your most recent political appointment:
    • Beginning and ending dates of appointment
    • Agency;
    • Type of appointment (Schedule A, Schedule C, Non-career SES, or Presidential Appointee); and
    • Position title
    NOTE: Please review the above list(s) to ensure you have included all necessary documents required for your application. Not every applicant will require the same documents, therefore it is the applicant's responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).

    Applicants will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted. If your materials are not received by the closing date, your application will be evaluated solely on the information available, and you may not receive full consideration or may not be considered eligible. Also, if you do not provide a valid email address, you may not be notified of the outcome of your application.

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    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.


    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

    A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.

    1. To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
    2. Follow the prompts to select your résumé and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
    3. After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
    4. You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
    To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login ), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/ .

    If you are unable to apply online, you must request an alternative application which is available from the Human Resources Office. Please contact IMLSatrecruiting@imls.gov or202-653-4676 to obtain an alternative application.

    To preview the Assessment Questionnaire, click on the following link:https://apply.usastaffing.gov/ViewQuestionnaire/11172055

    Agency contact information

    Samatha Walkes


    SUITE 4000
    WASHINGTON, DC 20024
    Learn more about this agency

    The Institute of Museum and Library Services (IMLS) is the primary source of federal support for the nation's libraries and museums. We advance, support, and empower America's museums, libraries, and related organizations through grant-making, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities.

    The position is located within the Office of Grants, Policy and Management. IMLS is located inside the L'Enfant Plaza in SW Washington, D.C., and is accessible by public transportation (L'Enfant Plaza Metro Station). IMLS is connected to the L'Enfant Plaza Metro Station and VRE Station stop, and is within walking distance to the L'Enfant Shopping Plaza, and numerous restaurants, shops, and governmental agencies. IMLS offers Work/life options, transit subsidy, and student loan assistance programs. Information about the Institute of Museum and Library Services can be found at http:// www.imls.gov

    As needed, additional positions may be filled using this announcement.

    This position is also being announced to applicants eligible to apply through Merit Staffing procedures, vacancy announcement: ST-11172053-21-SW.

    Visit our careers page

    Learn more about what it's like to work at Institute of Museum and Library Services, what the agency does, and about the types of careers this agency offers.


    Next steps

    Once the announcement has closed, a review of your resume and supporting documentation will be used to determine whether you meet the qualification requirements listed on this announcement. If you are minimally qualified, your resume and supporting documentation will be compared against your responses to the assessment questionnaire to determine your level of experience. If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

    Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

    You will receive another notification about the status of your application. If referred, you may be asked to conduct a structured interview.

    We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/607617300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.