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    Duties

    Summary

    Come work for the USPTO, we have been ranked as one of the best places to work in the federal government! The U.S. Patent and Trademark Office (USPTO) has been serving the economic interests of America for more than 200 years. We are responsible for granting US intellectual property rights for patents and trademarks. The USPTO is headquartered in Alexandria, Virginia, and has over 12,000 employees. For more information about the USPTO, please visit the USPTO Jobs Website.

    Learn more about this agency

    Responsibilities

    This position is located in the U.S. Patent and Trademark Office (USPTO), Office of the Chief Administrative Officer (OCAO), Office of Administrative Services (OAS), Security Division. The Security Division establishes and implements a variety of security and safety programs serving USPTO and its employees.

    As an Emergency Management Specialist, you will be responsible for the following:

    • Analyzing requirements to determine updates needed to maintain viability of the USPTO Continuity of Operations (COOP) plan, in order to meet or exceed current industry standards and comply with Executive Orders, Presidential and National Security Directives.
    • Researching, organizing, planning, and recommending content of specific assigned program areas of emergency plans that address selected objectives and goals for anticipated crises or situations. 
    • Contributing to the overall development of detailed emergency plans, standards, and procedures that provide guidance to agency personnel during emergencies which may impact or are impacting agency operations.
    • Identifying needs, researching and analyzing requirements, developing and implementing additional emergency plans and procedures to guide agency personnel through a wide variety of emergency situations.
    • Coordinating with the Emergency Manager and Director of Security to conduct the post-incident review, and contributes to after action reports and corrective action plans for emergency events. 
    • Observing work practices and draws on knowledge of best practices to determine what procedures could be adopted to best eliminate or reduce risk issues or problems. 
    • Carrying out specific functions to maintain or execute the USPTO Pandemic Plan to ensure it meets or exceeds current industry standards.
    • Using and assisting in maintaining emergency management software systems including an emergency notification system and continuity software.
    • Determining actions needed to maintain agency continuity assets, including alternate operating facilities, essential records, and continuity communications systems.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    12

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    Requirements

    Conditions Of Employment

    • You must be a U.S. Citizen or National.
    • Your resume and question responses must demonstrate the job-related KSAs.
    • You must meet the definition of specialized experience.
    • Required to pass a background investigation and fingerprint check.
    • Must be registered for Selective Service, if applicable (www.sss.gov)
    • Suitable for Federal employment.
    • You must successfully pass a drug screen.

    The physical worksite for this position is located in Alexandria, VA.  However, the United States Patent and Trademark Office (USPTO) is currently under a maximum telework posture due to the COVID-19 pandemic; therefore, this position is currently under a 100 percent telework schedule. The position’s telework schedule will likely change in the future when USPTO moves away from its maximum telework posture.  At that time, the incumbent will be expected to report to the physical work site in accordance with the updated status requirements of their supervisor. The nature and scope of future telework opportunities will be subject to the unit’s telework policy, any applicable bargaining unit agreements, and supervisory approval. Payment of relocation expenses, as applicable, will be paid in accordance with this Job Opportunity Announcement.

    Qualifications

    You must meet the following United States Office of Personnel Management's (OPM) qualification requirements for the advertised position. OPM's prescribed Group Coverage Qualification Standard for Administrative and Management Positionscan be found at here.  You must meet all qualification requirements by the closing date of the job announcement.

    Specialized Experience: is experience that has equipped applicants with the particular knowledge, skills and abilities to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level in the federal service.  For this position, the next lower grade level is a GS-11.

    Specialized experience for this position includes:

    • Experience assisting with the development and/or update of emergency plans for a wide range of emergencies, (e.g. fire, hazardous materials incidents, severe weather emergencies, medical emergencies, and shelter-in-place events).
    • Experience assisting in the development of training materials to educate personnel on emergency plans and preparedness, such as printed material, articles, PowerPoint, classroom and computer based training.
    • Experience analyzing standards, laws, regulations, Executive Orders, Presidential and/or National Security Directives to ensure emergency plans are current.


    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).  Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.  You will receive credit for all qualifying experience, including volunteer experience.

    Education

    Education may not be substituted for specialized experience at this grade level.

    Additional information

    Applicants applying for this position must be a United States Citizen. 

    If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System. If you are exempt from registration under Selective Service Law, you must provide appropriate proof of exemption. Please visit the Selective Service System website for more information.

    This is a Non-Bargaining Unit position.

    This is a TOP SECRET position and has a risk level designation of "CRITICAL SENSITIVE".

    Except as prohibited by law, all applicants tentatively selected for positions needing a Top Secret Clearance will be required to submit to a urinalysis to screen for illegal drug use prior to appointment and, if appointed, the incumbent will be subjected to random drug testing procedures. 

    Background Investigation - If selected for this position, you may be required to complete a Declaration for Federal Employment (OF-306), which includes a fingerprint and credit check, to determine your suitability for Federal employment and to authorize a background investigation.

    The USPTO participates in E-Verify. For more information on E-Verify, please visit the Department of Homeland Security Website.

    Probationary Period- If selected, you may be required to complete an initial one-year probationary period.All Federal employees are required to have Federal salary payments made by direct deposit to a financial institution of their choice.

    Relocation Expenses are not authorized and will not be paid.

    CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management’s Career Transition Resources website at: OPM CTAP/ICTAP.  CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement.

    More than one selection may be made from this announcement if additional identical vacancies in the same title, series, grade, and unit occur within 90 days from the date the certificate was issued.

    All application materials become the property of the United States Patent and Trademark Office.

    The United States Patent and Trademark Office is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.  If you believe that you have been discriminated against and would like to file an EEO complaint, you must do so within 45 days of the date of the alleged discriminatory act.  Claims of employment discrimination must be submitted to the attention of the USPTO’s Office of Equal Employment Opportunity & Diversity via email (oeeod@uspto.gov) or phone (571-272-8292).

    How You Will Be Evaluated

    Your resume, optional cover letter and supporting documentation will be reviewed to determine if you meet the minimum qualifications for the position. If you meet the minimum qualifications stated in the job opportunity announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the self-assessment questions (True/False, Yes/ No, Multiple Choice questions) and place you in one of three pre-defined categories. These categories are "GOLD," "SILVER," and "BRONZE." Your resume and/or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered. Candidates placed in the "GOLD" category will be identified for referral to the hiring manager and may be invited for an interview.

    How you will be evaluated for preference eligibility: Within each category, those entitled to veterans' preference will be listed at the top of the pre-defined category for which they are placed.

    The scored self assessment questions in the job announcement will evaluate you on the following competencies. You do not have to respond to the KSA's.

    KSA 1 -  Knowledge of standards, laws, regulations, orders and directives pertaining to Occupant Emergency and Continuity of Operations planning for Federal Executive Branch agencies. 

    KSA 2 -  Skill in researching, analyzing and evaluating emergency management programs and plans to ensure they reflect lessons learned, best practices and industry standards.

    KSA 3 -  Knowledge of and skill in operating a variety of equipment to include safety equipment, various emergency notification and reporting systems, and in utilizing computers and software.

    KSA 4 -  Skill communicating effectively in writing to address, train and inform a wide range of audiences.

    For more information on category rating, please go to: DOC Bulletins

    Please note that a complete application is required for consideration. (Please review the "Required Documents" section of this job announcement to see what must be included in a complete application).


    To preview questions please click here.

    Background checks and security clearance

    Security clearance

    Top Secret

    Drug test required

    Yes

    Position sensitivity and risk

    Critical-Sensitive (CS)/High Risk

    Trust determination process

    Suitability/Fitness

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    Required Documents

    Your application and all required documentation must be received by 11:59 p.m. Eastern Time on the closing date of this job announcement.

    A complete application consists of:

    1. A resume or any other written format you choose to describe your job-related qualifications; optional cover letter: Your resume should indicate your citizenship and should list your educational and work experience including job titles, salary, employment dates, duties and accomplishments, experience and how it relates to the KSAs in the job announcement. Please Note: Responses to job questions that are not fully supported by the information in your resume may result in adjustments to your rating. Any experience claimed in a cover letter should be substantiated by information contained in your resume.

    Supporting Documents:

    1. Veterans' Preference Documentation: If you are a veteran with preference eligibility, you will be asked to submit a copy of your DD-214 containing your discharge disposition, dates of service, and rank. If you are a preference eligible claiming a service connected disability of 10 percent or more, you will be asked to submit documentation (i.e. a letter dated 1991 or later from the Department of Veterans Affairs or from a branch of the Armed Forces) certifying to the veteran’s present receipt of compensation. Veterans must include dates of military service within the automated application process, and submit a copy of each Certificate of Release or Discharge from Active Duty, DD-214. For more information, please visit Special Appointing Authorities for Veterans.

    2. Career Transition Assistance Program (CTAP) or Interagency Career Transition Assistance Program (ICTAP) documentation: Applicants will be asked to submit:
    (1) A copy of your specific RIF notice, written notice of your expected separation or other documentation of priority consideration status;
    (2) A copy of your latest SF-50 noting current position, grade level, and duty location;
    (3) A copy of your last performance appraisal including your rating; and
    (4) Any documentation from your agency that shows your current promotion potential.

    You can choose ONE of the following methods to submit Supporting Documents:

    1) You can upload your documents when you register or update your information on the Department of Commerce application site which you access through the USAJobs site.
    OR
    2) You can fax your documents to 571-258-4254 using the system generated fax cover sheet.

    NOTE: The preceding documentation requirements are based on job requirements and individual applicant eligibility. Not all documents are applicable to all applicants--if you are unsure which documents apply to you, contact the HR Specialist listed on this announcement.

    Review your resume and responses carefully. Responses to job questions that are not fully supported by the information in your application package may result in adjustments to your rating. A Human Resources Representative will validate the qualifications of those candidates eligible to be referred to the hiring official.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    The United States Patent and Trademark Office offers a comprehensive benefits package that includes, in part, paid vacation, sick leave, paid holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. Alternative Work Schedule (AWS) and Telework Program are available to eligible employees.

    Visit Working for the Federal Government to explore the major benefits offered to most Federal employees.

    Reasonable Accommodation Policy Statement
    Federal agencies, including the United States Patent and Trademark Office (USPTO), must provide reasonable accommodation to applicants with disabilities where appropriate. USPTO Job Applicants requiring reasonable accommodation for any part of the application and hiring process should request accommodation(s) from the USPTO at https://www.uspto.gov/accommodation. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    This vacancy is also being announced under the USPTO’s Merit Promotion Program, the Job Announcement Number is CAO-2021-0046. Please review that announcement to determine if you are eligible for consideration under the Merit Promotion Program. 

    Personally Identifiable Information (PII)

    Personally Identifiable Information (PII) is defined as information that can be traced back to a specific individual and potentially compromise their security or privacy. Examples of PII include: date of birth, Social Security Number, and place of birth.

    Please ensure that you have removed all Personally Identifiable Information from all documents prior to submitting or uploading your applications material.

    Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement.

    You MUST apply online.  If you experience difficulties with the application process or do not have access to a computer, please contact the HR Specialist listed as the point of contact before the closing date of this job announcement.  If you are a new user to the USAJobs Site and have never registered for an account; you will first need to create an account profile with your basic contact information and a resume to begin applying. You must be a registered USAJobs user AND you must be signed-in to your account in order to apply for this position. For help setting up an account or for general help using USAJobs, go to USAJobs Help Page.  Once you have gathered all of the required information and are ready to begin the application process, click the "APPLY ONLINE" button at the right side of the page. You will then be directed away from USAJobs to the Department of Commerce application site for USPTO.  

    You must click "Submit" at the end of the application process to send your application for consideration.  To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Applications."  Click on the position title, then select "Update Application."

    If you experience any difficulties with the application site, help is available! If you have problems completing your on-line application, contact the Monster Hiring Management Help Desk at 1-866-656-6831 or by e-mail at MGSHELP@monster.com. The help desk is available Monday - Friday 7:00 a.m. to 7:00 p.m. Eastern Standard Time. You may call and leave a voice mail message at all other times.

    All required supporting documents will be collected electronically via the USAJobs “Saved Documents” feature.

    Agency contact information

    Tracey Mack

    Address

    PATENT AND TRADEMARK OFFICE
    550 Elizabeth Lane
    Elizabeth Townhouse
    Alexandria, Virginia 22314
    United States
    Learn more about this agency

    The Security Division establishes and implements a variety of security and safety programs serving USPTO and its employees. The purpose of this position is to prepare for and carry out or coordinate emergency functions to prevent, protect from, mitigate, prepare for, respond to, and recover from emergencies and disasters that affect USPTO employees, facilities, and the surrounding community.

    Next steps

    You will be notified of your application status through USAJOBS at four points during the hiring process, as applicable. You can check the status of your application by accessing the USAJOBS website at https://usajobs.gov/ and clicking on "Track Your Online Application." The four points of notification are:

    1. Application Received or Application Incomplete;

    2.  Minimum Qualification Requirement Met or Minimum Qualification Requirement Not Met;

    3.  Referred (Application Referred to the Selecting Official) or Not Referred (Application Not Referred to the Selecting Official); and

    4.  Selected or Not Selected.

    After all application packages have been received, we will review your application and transcript(s) (if you are qualifying based on education) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and you may be contacted for follow-up supplemental documentation.  It is the applicant’s responsibility to provide any supplemental documents or information requested by the Office of Human Resources within the allocated timeframes. 

    You will be required to submit official documentation prior to appointment. The agency will then verify the information provided on your application (i.e., degree, veterans' preference, disability, etc.).

    You can check the status of your application by logging into USAJOBS.  You may also sign up to receive automatic emails anytime the status of your application has changed by logging into your USAJobs Account, editing your profile and changing the ‘Notification Settings’ to indicate that you want to be notified by email when the status changes.  Information regarding the status of your application should be updated in the system within 2 weeks after the closing date of this job announcement.

    By submitting your application, you are certifying the accuracy of the information contained in your application. If you make a false statement in any part of your application, you may not be hired; you may be terminated after you begin work; or, you may be fined or jailed. After making a tentative job offer, we will conduct a suitability/security background investigation.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/607205400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.