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    Duties

    Summary

    This position is located in the Archives Branch, National Institute for Holocaust Documentation (NIHD), Division of Curatorial Affairs, United States Holocaust Memorial Museum (USHMM). 

    The Division of Curatorial Affairs has continuing responsibility for performing the following professional archival functions for the archival and manuscript collections held by the Archives: conducting independent research regarding the history and provenance of collections.

    Learn more about this agency

    Responsibilities

    -Provides reference and research service on Museum collections for a wide range of users, including other USHMM staff, scholars, and the general public.

     -Identifies problems and trends; develops methodologies for research; evaluates primary and secondary sources; updates methods to acquire and present data; and keeps up with trends and current technologies in research and information services.

     -Analyzes, develops, plans and participates in difficult arrangement or rearrangement at all hierarchal levels of records as well as the unification of dispersed archival collections, including materials from same creators that have been placed in various accessions.

     -Works with Collections Management Branch staff on the unification of such dispersed archival materials, or alternately, makes recommendation for disposition of non-archival components (such as publications, artifacts, audiovisual materials) that need further cataloging and treatment from other departments.

     -Uses appropriate software, in addition to the Museum database software program, in order to create well-formatted finding aids in Encoded Archival Description (EAD) or similarly well-structured format where possible, and acts as a resource person for other departmental staff, interns, and volunteers, helping train them in the use of such tools.

    ***Please note that this vacancy has a limit of 100 applicants. The job opportunity announcement will automatically close if that limit is reached prior to the closing date.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    12

  • Job family (Series)

    1420 Archivist

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    Requirements

    Conditions Of Employment

    • You must be a U.S. Citizen or National to apply
    • You must meet the Selective Service requirement (See Other Information)
    • You must submit your complete application and all supporting documents
    • You will be subject to a background/suitability investigation/determination
    • A one year probationary/trial period may be required
    • Payment of relocation expenses is/is not authorized.

    Qualifications

    BASIC REQUIREMENTS:

     A. Bachelor's degree in archival science or library science or bachelor's degree with a major that includes 18 semester hours in archival science or library science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

     OR

     B.  Combination of education and experience - at least 30 semester hours that included courses as shown in A above, plus appropriate experience or additional education.

     Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

     FAILURE TO PROVIDE TRANSCRIPTS MAY RESULT IN AN INELIGIBLE RATING

     SPECIALIZED EXPERIENCE GS-12:

     Applicants must possess 52 weeks of specialized experience comparable in difficulty and responsibility to the GS-11 or equivalent pay band in the Federal service.

     Applicants must meet the specialized experience requirement. Applicants must possess one year of specialized experience equivalent to GS-11 level in the Federal Service to qualify. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Specialized experience is defined as experience:

     -Developing finding aids and catalog records for collections with complex subject matter, obscure administrative history, complicated organization and/or confused provenance;

     -Providing reference and research service on archival collections for a wide range of users, including staff, scholars, and the general public; and

     -Identifying records in need of rehabilitation and carrying out specific action to safeguard records

     SPECIALIZED EXPERIENCE GS-11:

    Applicants must possess 52 weeks of specialized experience comparable in difficulty and responsibility to the GS-9 or equivalent pay band in the Federal service. Applicants must meet the specialized experience requirement. Applicants must possess one year of specialized experience equivalent to GS-9 level in the Federal Service to qualify. Specialized experience is experience that has equipped the applicant with the particular competencies/knowledge, skills and abilities to successfully perform the duties of the position. This experience need not have been in the federal government. Specialized experience is defined as experience:

    -Analysis and participation in difficult arrangement or rearrangement at all hierarchical levels of records;

    -Conducting research in online and other bibliographical reference sources; and

     -Assisting with making recommendations regarding the collection and of research trends, for the purchase of archival collections or other related experience.

     Qualification requirements in the vacancy announcement are based on the U.S. Office of Personnel Management (OPM) Qualification Standards Handbook, which contains federal qualification standards. This handbook is available on the Office of Personnel Management website located at www.opm.gov/qualifications.

     Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student' social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Education

    Please see "Qualifications" for education requirements.

    Additional information

    Selective Service: This link provides information on the Selective Service System Registration. http://www.opm.gov/fedregis/1999/64r28713.pdf If you are an Interagency Career Transition Assistance Program (ICTAP) eligible, you may receive selection priority. You must apply and be found to be well-qualified.

    How You Will Be Evaluated

    We will review your resume, optional cover letter and supporting documentation to determine if you meet the minimum qualifications for the position.  If you meet the minimum qualifications stated in the vacancy announcement, we will compare your resume, optional cover letter and supporting documentation to your responses on the scored occupational questionnaire (True/False, Yes/No, Multiple Choice questions) and place you in one of the three pre-defined categories.  The categories are “gold”, “silver” and “bronze”.  However, your resume or optional cover letter must support your responses to the scored occupational questionnaire, or your score may be lowered.  Candidates placed in the “gold” category will be identified for referral to the hiring manager and may be invited for an interview.

    How you will be evaluated for preference eligibility:  For scientific and professional positions in grade GS-9 or higher, ALL applicants are listed in order of ratings regardless of veteran’s preference.

    The scored occupational questionnaire will evaluate you on the following competencies; please do not provide a separate written response:

    ·       Knowledge of professional archival principles, theoretical concepts, techniques, and functions in order to research collections; appraise archival and manuscript records; arrange collections; prepare descriptions of collections; unify dispersed collections; and arrange, analyze, and  interpret non-current record collections and to assess their value for historical and other scholarly research.

     ·       Knowledge of the methods and sources for keeping abreast of the scholarly research  being done on the Holocaust and World War II in order to collaborate with other researchers.

     ·       Skill in reading at least one non-English European language in order to interpret documentary evidence.

     ·       Knowledge of the theory and practice of computer software systems, and skill in the use  of these systems, in order to manage records for archival cataloging and management.

    Career Transition Assistance Program: This program applies to Federal service employees whose positions have been deemed surplus or no longer needed, or employees who have been involuntarily separated from a Federal service position within the competitive service. To receive selection priority for this position, you must: 1) meet eligibility criteria for CTAP or ICTAP; 2) will be eligible if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a rating of 85 out of 100; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. Well-Qualified includes those applicants whose knowledge, skills, and abilities clearly exceed the minimum qualification requirements for the position. For information on eligibility criteria and required documentation, go to: http://www.opm.gov/rif/employee_guides/career_transition.asp


    To preview questions please click here.

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing, Suitability/Fitness

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    Required Documents

    Resume showing relevant experience; cover letter optional. Your resume must indicate your citizenship and if you are registered for Selective Service if you are a male born after 12/31/59.  Your resume must include information about your paid and nonpaid work experience related to this position including: job title, duration of employment (mm/dd/yy – mm/dd/yy), hours per week, duties and accomplishments, salary, and your education. For work in the Federal service, please include the grade level for the position/s. Your resume may be used to validate your responses to the scored occupational questionnaire.

    If you are a veteran with preference eligibility and you are claiming 5-points veterans' preference, you must submit a copy of your DD-214 stating disposition of discharge or character of service or other valid proof of eligibility (i.e., statement of service that shows service dates AND character of service). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form. For more information on veterans' preference see http://www.opm.gov/staffingPortal/Vetguide.asp#VeteransEmploymentAct1998.

    Active Duty Service Members- You must submit a statement of discharge/certification of release or an official written document from the armed forces that certifies you are expected to be discharged or released from active duty service in the armed forces under honorable conditions no later than 120 days from the date the announcement closes. Enlisted Record Briefs and military identification do NOT qualify as official documentation. If the appropriate information is not submitted to confirm the discharge status, dates of service, etc., you will not be considered for this job opportunity under Veteran Preference procedures. To gain access to your DD-214 online please visit http://www.archives.gov/veterans/military-service-records

    Career Transition Assistance Plan (CTAP) and Interagency Career Transition Assistance Plan (ICTAP) documentation if applicable (see other information).

    Education.  If this position requires proof of higher education, you must submit an unofficial transcript or a list of courses that includes the following information: name of accredited institution, grades earned, completion dates, and quarter and semester hours earned. Special Instructions for Foreign Education: Education completed in foreign colleges or universities must be evaluated in terms of equivalency to that acquired in U.S. colleges and universities. Applicants educated in whole or in part in foreign countries must submit sufficient evidence, including transcripts, to an accredited private organization for an equivalency evaluation of course work and degree. A listing of these accredited organizations can be found on the Department of Education's website. You MUST provide a copy of the letter containing the results of the equivalency evaluation with a course by course listing along with your application. Failure to provide such documentation by the closing date of the announcement will result in lost consideration.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Learn more about federal benefits.

    Explore the benefits offered to most Federal employees

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    NOTE: Submission of a resume alone IS NOT a complete application. This position requires the completion of additional forms and/or supplemental materials as described previously. Please carefully review the complete job announcement and the "How to Apply" instructions. Failure to provide the required information and/or materials will result in you not being considered for employment.

    Agency contact information

    Chanel Cabiness

    Address

    U.S. Holocaust Memorial Museum
    100 Raoul Wallenberg Place, S.W.
    Attn: Division of Human Resources
    Washington, District of Columbia 20024
    United States
    Learn more about this agency

    THE UNITED STATES HOLOCAUST MEMORIAL MUSEUM is America's national institution for the documentation, study, and interpretation of Holocaust history, and serves as this country's memorial to the millions of people murdered during the Holocaust. The Museum's primary mission is to advance and disseminate knowledge about this unprecedented tragedy; to preserve the memory of those who suffered; and to encourage its visitors to reflect upon the moral and spiritual questions raised by the events of the Holocaust as well as their own responsibilities as citizens of a democracy. The US Holocaust Memorial Museum is located within walking distance of the Metro and Mass Transit and offers it's employees Metro Transit Subsidy, flexible work schedules, complimentary passes to the Museum as well as access to Museum sponsored events and activities. Employees receive a 20% discount at the Museum Shop and Café, and are allowed access to some of the cultural tourist attractions/events for free or at a discounted rate.

    To find out more information about the US Holocaust Memorial Museum, visit our website at www.ushmm.org

    Next steps

    Once your complete application package (including all required documents) is received, we will conduct an evaluation of your qualifications and determine your ranking. Based on your ranking or numerical score, you may be referred to the hiring manager for further consideration and possible interview.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/598207000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.