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    Duties

    Summary

    The Health System Administrator (Chief Operating Officer) position is located at the Hopi Health Care Center (HHCC) in Polacca, Arizona and has full line responsibility and full accountability for managing all activities for the administrative management of the HHCC. This position reports to the CEO.

    Learn more about this agency

    Responsibilities

    • Operates as an executive team member actively involved in the overall management and direction of the hospital and clinics including full participation on a day-to-day basis in top management discussions, decisions, policymaking and sharing accordingly in the responsibility for top management actions except those which require a strictly medical decision.
    • Manages and directs a variety of administrative services in order to provide effective support for allied health and clinical services within the HHCC.
    • Budget and Fiscal Management: Attention to budget and fiscal management activities is to provide the best possible patient care without exceeding allocated budgets by working with the program managers in preparing formal budgets that reflect expenditures and changing program priorities.
    • Personnel Management: Leads in developing internal policies and programs concerning matters such as equal employment opportunity, merit promotion, labor management relations and position management.
    • Systematic Internal Review: Measures the quality of care provided to meet the standards issued by various accrediting and regulatory groups, higher agency authorities and higher echelon above the level of the service unit and Public Relations duties.

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    Yes

    Promotion Potential

    None

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    Requirements

    Conditions Of Employment

    Must pass pre-employment examination.
    Selectee may be subject to a probationary period
    U.S. Citizenship is required
    Selective Service Registration is required for males born after 12/31/1959

    This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes.

    A one-year supervisory/managerial probationary period may be required upon selection/placement.

    Confidential Financial Disclosure Form required.

    Measles and Rubella immunization required for selectees born after 1957. Seasonal Influenza immunization is required for civilian health care facility staff working in Indian Health Service health care facilities.

    Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/.

    A bank account at a financial institution is required for electronic direct deposit of salary payment.

    A valid driver's license is required.

    Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process.

    Fingerprinting, as part of the background investigation process, may be delayed due to COVID-19. All other background investigation procedures will apply. Be advised that your continued employment will require you to complete a fingerprint check within 60 days after notification of return to full operations and successfully obtaining a favorable background investigation.

    Qualifications

    To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

    INDIVIDUAL OCCUPATIONAL REQUIREMENT(S): To qualify for this position, you must meet the one of the following requirements for this position to be considered qualified.

    Completion of an undergraduate and/or graduate education with a major study in hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration.

    OR

    Possess progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/or coordination of administrative, clinical, or other service activities, and provided knowledge of the following: Missions, organizations, programs, and requirements of health care delivery systems; Regulations and standards of various regulatory and credentialing groups; and Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. In addition, I also possess: Management ability to delegate authority, evaluate and oversee people and programs, recognize and adapt to changing priorities; and Knowledge of the interrelationships and interdependencies among various medical and administrative services and programs.

    In addition to the Individual Occupational Requirements, you must also meet the Minimum Qualifications stated below.

    MINIMUM QUALIFICATIONS, GS-0670-14:
    Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: performing as an executive/leader within a health care team responsible for directing, supervising and managing activities within departments, services, or systems to meet internal or external quality standards to ensure patient care. Have excellent finance/accounting/budgeting skills, such as: preparing/presenting budgets and operational plans; able to demonstrate positive financial responsibility or obligating funds.


    You must meet all qualification requirements within 30 days of the closing date of the announcement.

    Education

    For positions requiring positive education requirements, you MUST submit a copy of your transcripts or an itemized list of college courses which includes equivalent information from the transcript (course title, semester/quarter hours, and grade/degree earned) in your resume.

    When there is a positive education requirement, or you are using education to qualify as a substitution for experience, transcripts (unofficial) are required at the time of application to verify that you meet the educational requirement or substitution.
    Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation

    Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: https://www2.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.

    Additional information

    Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement.

    Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave.

    This position is covered by a Bargaining Unit.

    Recruitment and/or Relocation Incentives and/or Permanent Change of Station may be authorized and is subject to availability and service unit approval. If offered, you will be required to sign a one (1) year service agreement. Failure to fulfill the service agreement will result in repayment of the incentive.

    The Indian Health Service (IHS), National Health Service Corps (NHSC), and the Health Resources and Services Administration (HRSA) have student loan repayment programs for qualifying health disciplines. This is a competitive process separate from the hiring process. Opportunities for LRP are based on agency hiring priorities and availability of funds. For additional information please visit:
    For IHS - https://www.ihs.gov/loanrepayment/
    For NHSC - https://nhsc.hrsa.gov/loanrepayment/
    For HRSA Nurse Corps - https://bhw.hrsa.gov/loansscholarships/nursecorps

    This position has no promotion potential.

    How You Will Be Evaluated

    If you meet the minimum qualifications requirements for this position, your application will be evaluated and rated under Category Rating selection procedures. Once the application process is complete, a review of your qualifications will be conducted to determine if you are qualified for this job. Qualified candidates will be assigned to a quality category. The quality categories are: Best Qualified, Well Qualified, or Qualified. Within each of these categories, applicants eligible for veteran's preference will receive selection priority over non-preference eligibles.

    Please note that if, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and or experience, your category rating can and will be adjusted to more accurately reflect your abilities, or you may lose consideration for this position. Please follow all instructions carefully. Errors or omissions may affect your eligibility.

    To determine if you are qualified for this position, a review of your resume and supporting documentation will be made and compared against the qualifications as defined in the qualifications section of this vacancy announcement and your responses to the assessment questions. You will be rated based on the information provided in your resume (your resume must state specific duties that relate to this position) and your responses to the assessment questions will be evaluated against the duties you provided in your resume, along with your submitted documentation to determine your ability to demonstrate the following.

    • Administration and Management
    • Financial Management
    • Health Care Management
    • Human Capital Management
    • Organizational Awareness


    The following links below provide information on how you may be eligible for various hiring authorities. If you are a Veteran, qualified CTAP and ICTAP eligible, or an individual with a disability, please refer to the following links below for additional guidance. CTAP and ICTAP candidates will be eligible for selection priority if it is determined that they have exceeded the minimum qualifications for the position by attaining at least a "well qualified" rating of 85 out of 100. Information about CTAP and ICTAP eligibility is on the Office of Personnel Management's Workforce Restructuring Career Transition website at: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. CTAP/ICTAP documentation requirements are listed in the "Required Documents" section of this announcement. Click here to view vacancy questions: https://apply.usastaffing.gov/ViewQuestionnaire/11027294. All documents above MUST be received by 11:59 pm (Eastern Standard Time) of the closing date of, 02/10/2021, to be considered.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    High Risk (HR)

    Trust determination process

    Suitability/Fitness

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    Required Documents

    Resume: You are highly encouraged to use USAJOBS Resume Builder to ensure all required information is included in your Resume. If you use your own resume, curriculum vitae, or any other written form you choose then you must describe your job-related qualifications that includes beginning and ending dates for paid and non-paid work experience, hours worked per week, month and year of employment for each job title listed, annual salary, and description of job duties. Include name and address of employer; supervisor name and telephone number.

    Required as applicable for the purposes of specific eligibility and appointment claim(s), and position requirements:

    • Indian Preference Applicants: If claiming Indian preference, applicants must provide a completed copy of the Form BIA-4432, "Verification of Indian Preference for Employment in the BIA and IHS Only." Indian preference will not be given unless a properly signed and dated form is submitted with your application, including any verification by an authorized Tribal Representative or BIA Official of tribal enrollment records. For detailed instructions, see form BIA-4432. Refer to BIA-4432 link: https://www.bia.gov/sites/bia.gov/files/assets/public/raca/online_forms/pdf/Expires-3-31-21_1076-0160_Verification-IP-Application_508.pdf. When an Indian Preference candidate possesses Veterans preference the rules regarding Veterans preference apply under ESEP and the applicant must provide documentation in order to receive preference.
      • Applicants Unable to Obtain a Completed BIA Form 4432 - We understand that some applicants with Indian Preference (IP) have been unable to obtain a signed BIA Form 4432 from their Tribes to demonstrate that they are enrolled Tribe members, since Tribal Government Offices have closed during this pandemic. Normally, applicants must provide this form at the time of application. However, the IHS will make an exception enabling applicants to provide the BIA Form 4432, Certificate of Indian Blood (CIB) or other Tribal enrollment documentation after they apply. This will allow IHS hiring officials to select and bring the applicant on board without delay. The IHS HR Office effecting the hire shall flag the hire as on requiring the applicant to submit the necessary Tribal enrollment documentation at a later date. Once the COVID-19 period officially ends and full operations have been restored, IHS will require applicants to obtain and submit the signed, official Tribal enrollment form within 60 days. If the new employee fails to obtain the signed enrollment form, IHS will terminate the employee.
    • Veterans Preference: If claiming Veteran's Preference provide a copy of your DD214 Form (Member 4 copy). To claim 10-Point Veterans Preference, submit a SF-15 Application (http://www.opm.gov/forms/pdf_fill/SF15.pdf) along with the appropriate supporting documentation. For additional information regarding Veterans Preference visit: http://www.fedshirevets.gov.
    • Career Transition Assistance Program (CTAP)/Interagency Career Transition Assistance Program (ICTAP): If you are claiming CTAP/ICTAP, follow the instructions below: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/ctap_guideline.pdf.
    • Transcripts, Degrees, Licensure, Certifications: Copies of Transcripts (Official or Unofficial), Degrees, Licenses, and/or Certifications are not required at the time of application. Applicants must list their education history including the type of degree(s) and major of study, and completion or anticipated completion (month and year) on their resume. If a position requires a certain number of credit hours in specific course work for qualification purposes, applicants must submit a transcript (official/unofficial) or provide documentation/list the relevant courses on their resume.
      • Applicants Unable to Obtain Transcripts - In addition, applicants may have difficulty obtaining their transcripts from their university or college when they try to apply for a position that requires them. As with Tribal enrollment documents, the IHS will make an exception enabling applicants to provide the transcripts after they apply. This will allow IHS hiring officials to select and bring the applicant on board without delay. The IHS HR Office effecting the hire shall flag the hire as on requiring the applicant to submit the necessary transcripts within 60 days after the COVID-19 period officially ends. If the new employee fails to obtain the transcripts, IHS will terminate the employee.
    You must meet the requirements of the job by 11:59 (Eastern Standard Time) of the closing date: 02/10/2021

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://www.usajobs.gov/HELP/working-in-government/benefits/

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    To apply for this position, you must provide a complete Application Package. See required documents below.

    1. Click 'Apply' to create an account or log in to your existing USAJOBS account.
    2. Follow the prompts to upload your resume and/or supporting documents.
    3. Read all Eligibility questions and respond accordingly. .
    4. Complete the assessment questions.
    5. Verify all required documentation is included in your application package
    For additional questions please see our Frequently Asked Questions (FAQs) found here: http://www.ihs.gov/jobs/index.cfm?module=search&option=faq.

    Agency contact information

    Emery Brown

    Address

    HOPI HEALTH CARE CENTER
    PO Box 4000
    Polacca, AZ 86042
    US
    Learn more about this agency

    Become a part of an innovative, dynamic, nationwide organization of dedicated health care providers working to meet the individual health care needs of American Indians and Alaska Natives. Indian Health Service (IHS) employees are considerate in our care, creative in our approach, enthusiastic about our work and compassionate with our patients. Our lifestyle is adventurous, community oriented and focused on service and problem solving as part of a professional interdisciplinary team. Join us in improving the health outcomes of over 2 million American Indians and Alaska Natives.

    **This position is being announced concurrently under Delegated Examining Plan (DE) procedures. Please review vacancy announcement number IHS-21-PX-11027293-DE; for eligibility requirements. NOTE: Applicants must apply separately for each announcement in order to be considered.**

    Visit our careers page

    Learn more about what it's like to work at Indian Health Service, what the agency does, and about the types of careers this agency offers.

    http://www.ihs.gov/

    Next steps

    You can track the progress of your application package via your USAJobs account. You will receive an acknowledgement from USAJobs that your submission was successful once we have received your on-line occupational questionnaire, resume, and any supporting documentation. You will be notified of the status of your application via your USAJobs Account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background check, and/or verification of your education. If you are selected, you will be contacted personally by the human resources office posting this announcement.

    If all required documentation is not submitted with your application you will lose consideration. It is the applicant's responsibility to verify that information and documents entered, uploaded, or faxed are received, legible and accurate. HR will not modify answers submitted by an applicant.

    ~ ~ ~ Indian Health Service is an Equal Opportunity Employer ~ ~ ~

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/591339500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.