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    Duties

    Summary

    This position is located in the National Aeronautics and Space Administration (NASA), Office of Inspector General (OIG). The NASA OIG is an independent audit and investigative organization that conducts objective oversight of NASA programs and operations and independently reports to the Administrator, Congress, and the public to further the Agency's accomplishment of its mission. The OIG's mission is to prevent and detect fraud, waste and abuse in NASA programs and operations.

    Learn more about this agency

    Responsibilities

    • Serves as the primary point of contact for managing the day-to-day calendars of OIG Front Office staff.
    • Manages travel arrangements and sets travel itineraries, which include hotel accommodations within the United States and abroad for Front Office staff. Prepares travel authorizations and vouchers to assure conformance with Federal Travel Regulations.
    • Reviews and edits materials submitted to the office for grammar, style, and typographical errors, referring questions regarding content to the originator.
    • Manages administrative support for the OIG's FOIA, regulatory review, whistleblower protection, and ethics programs.
    • Maintains a variety of reports, directives, charts, and summaries for senior officials.

    Travel Required

    Occasional travel - Travel may be required for training or other work-related duties

    Supervisory status

    No

    Promotion Potential

    12

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    Requirements

    Conditions Of Employment

    • Successful completion of a security investigation will be required

    Qualifications

    Current Federal employees must have served 52 weeks at the next lower grade in the Federal Service. Time-in-grade and all qualification requirements must be met by the closing date of the announcement.

    GS-9

    A. Education: Possession of a Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.

    OR

    B. Specialized Experience: To qualify at the GS-9 level, your resume must reflect one year specialized experience demonstrating the ability to support management with using Microsoft Office suite and other software programs to support and manage administrative activities; providing customer service in person, by phone and in writing; and updating and maintaining an automated records management system.

    OR

    C. A combination of education and experience.

    GS-11

    A. Education: Possession of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related.

    OR

    B. Specialized Experience: To qualify at the GS-11 level, your resume must reflect one year specialized experience demonstrating a clear understanding of how to perform a variety of administrative tasks for senior officials, including receiving callers/visitors, scheduling appointments, managing calendars and making travel arrangements; reviewing, and preparing written correspondence; providing recommendations regarding new and improved administrative methods; analyzing and researching various data in order to summarize information for briefings, papers, reports, presentations.

    OR

    C. A combination of education and experience.

    GS-12

    To qualify at the GS-12 level, your resume must reflect one year specialized experience demonstrating a clear understanding of how to advise on administrative processes; monitoring administrative activities to ensure timeliness, consistency and completeness; identifying any discrepancies and independently reconciling them as needed; scheduling meetings and conferences, controlling correspondence, and appointment calendars for senior officials; preparing complex and detailed global travel plans, itineraries, agendas and expense reports; managing special projects; and serving as a primary point of contact for an organization.

    To be rated in the highest quality category, your resume must demonstrate relevant academic coursework and/or work experiences that are directly related to this position.

    Education

    There are no education requirements for this position.

    Additional information

    Individuals who have special priority selection rights under the Agency Career Transition Assistance Program (CTAP) or the Interagency Career Transition Assistance Program (ICTAP) must be well qualified for the position to receive consideration for special priority selection. See 'How You Will Be Evaluated' for definition of well qualified. Federal employees seeking CTAP/ICTAP consideration must indicate their eligibility when applying for a position. The USAJOBS resume asks you to identify your ICTAP eligibility; the NASA Supplemental Information asks you to identify your CTAP eligibility. If you are selected for the position, you must be prepared to submit proof that you meet the requirements for CTAP/ICTAP. This includes a copy of the agency notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location.

    Qualified NASA term employees who have term conversion eligibility under the NASA Flexibility Act of 2004 will be referred and considered equally with other NASA permanent employees under internal competitive placement procedures.

    Your USAJOBS account asks you to assign a name to each of your resumes. When you apply to a NASA position, we will show you the text of the resume you have submitted, but we do not maintain the name you have assigned to that resume. If you wish to keep track of that information, we recommend you make note of it at the time you apply.

    Fair Employment Opportunities for Applicants
    NASA Credit for National Service

    How You Will Be Evaluated

    Resumes will be rated by an automated system (Resumix) that matches the competencies extracted from the candidate's resume to the competencies identified by the selecting official for the position. Candidates will be evaluated on the competencies they possess that are directly related to the duties of the job, as described in this announcement. Candidates should refer to NASA's Applicant Guide for assistance in developing a complete resume. NASA will not accept separate KSA statement.

    A category rating method will be used to evaluate candidates. All candidates will be assigned to either a 70, 80, or 90 pt. quality category based on the degree to which their competencies meet the position requirements. All candidates in the 90 pt group, which is the highest quality category, may be referred for consideration. A human resources specialist will validate the qualifications of those candidates eligible to be referred to the selecting official. In certain instances when a large candidate pool exists within the highest quality category, additional weighting of scores may occur to further distinguish best qualified candidates. For the purpose of the Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP), candidates rated in the top quality category are considered well-qualified.

    Background checks and security clearance

    Security clearance

    Secret

    Drug test required

    Yes

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    Required Documents

    To receive consideration, you must submit a resume and answer NASA-specific questions. The NASA questions appear after you submit your resume and are transferred to the NASA web site. If you successfully apply, USAJOBS will show your application status as 'Received'. If your status is 'Application Status Not Available', you have not successfully applied. Do not rely on a USAJOBS email to confirm successful application. Only an email from NASA confirms a successful application.

    NASA's application process has been specifically developed to ensure that we only ask you for the information we absolutely need to evaluate your qualifications and eligibility. In order to apply for this position, you only need to submit your resume and answer the screening questions and supplemental information. No additional documentation is accepted at the time of application. (For example you need not submit narrative 'KSA' statements; they are not required and will not be evaluated.) In this way we allow you to focus on preparing a resume that best describes your background and abilities. For assistance in preparing your resume, consult the Applicant Guide. Nothing further is required until requested by the Human Resources Office. At that point, we may ask you to submit documentation to support statements made in your resume. For example, we may ask you to provide academic transcripts or proof of Federal employment status. If you are claiming veterans' preference, we may ask you to submit proof of veterans preference (DD-214, and, if claiming 10-point preference, SF-15 plus proof required by that form). If you fail to provide the required documents within the stated time period, we may withdraw a job offer and/or remove you from further consideration.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://www.nasa.gov/careers/benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    Before you begin the application process, please read the vacancy announcement carefully and have all required information available. Failure to submit a resume that contains all of the required information may result in loss of consideration. Your application must be received no later than midnight Eastern Time on the closing date of the announcement.

    You may begin the process of submitting your resume by clicking on the 'Apply Online' link. In order to be considered, you must submit a resume completed on the USAJOBS site. When completing your USAJOBS resume, please remember that NASA limits resumes to approximately 32,000 characters including spaces.

    NASA does not accept uploaded resumes created outside of the USAJOBS resume builder process. Additionally, NASA does not accept documents attached through the USAJOBS' document attachment feature.

    Once you submit your resume to NASA, you will be transferred to a NASA website and asked to complete a short series of NASA-specific questions. Your answers will not be saved unless you finish the entire application. You may edit a previously-submitted application, if the announcement is still open.

    If you successfully apply, USAJOBS will show your application status as 'Received'. If your status is 'Unavailable', you have not successfully applied. Do not rely on a USAJOBS email to confirm successful application. Only an email from NASA confirms a successful application.

    Due to COVID-19, we are unable to take hard copy applications at this time. If you are having issues applying, please reach out to msfc-staffing@mail.nasa.gov and let them know the announcement number and issue BEFORE the announcement closes. The NASA Shared Services Center (NSSC) staffing unit will review the request and, if accepted, The NASA Resume Operations Center (ROC) will work with you to have your resume and supplemental information scanned into the system.

    If you are a first time applicant, we recommend that you review NASA's Applicant Guide to ensure that you are providing a complete resume. Failure to submit the supplemental data and a resume that contains all of the required information may result in loss of consideration for positions. All applications must be received no later than midnight Eastern Time on the closing date of the announcement.

    Agency contact information

    NASA OIG Staffing Services

    Address

    NASA's Resume Operations Center
    4200 Rideout Road, Mailstop HS50
    Marshall Space Flight Center, AL 35812
    US
    Learn more about this agency

    Visit our careers page

    Learn more about what it's like to work at Headquarters, NASA, what the agency does, and about the types of careers this agency offers.

    https://www.nasa.gov/careers/

    Next steps

    Candidates for NASA positions are evaluated using our automated staffing and recruitment system, NASA STARS, which compares your skills and experience as described in your resume with the requirements of the position. If you are found to be a highly qualified candidate, you will be referred to the selecting official for further consideration. (In some cases, individuals with priority for special consideration must be considered and selected before other candidates.) Whether or not you are contacted for an interview depends upon the location of the position and the judgment of the selecting official. If you are a current federal employee and are contacted for an interview, you may be asked to provide a copy of your most recent performance appraisal narrative summary. At NASA, we pride ourselves on efficient and timely recruitment actions, and you can normally expect to learn the outcome of the selection process in a fairly short period of time. In addition, to ensure that you can measure progress for yourself, NASA provides you with regularly updated information on the status of the vacancy announcement.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/585748500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.