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    Duties

    Summary

    The National Museum of African American History and Culture's primary purposes are to acquire, maintain and preserve objects which document social, cultural, political, military, technological and scientific developments in the United States related to the African American experience; to conduct research in the field of African American history, to publish findings for all audiences; and interpret historical developments through public exhibits and programs as well as digital content.

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    Responsibilities

    The incumbent reports to the Assistant Director for Communications, Office of External Affairs, National Museum of African American History and Culture, and performs the following duties and responsibilities:  

    • provides support to the Public Affairs, Marketing and Communications, and Social Media teams, which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurement, and overall office management;
    • reviews project deliverables and tracks priorities against timetables, keeping the supervisor abreast of any items for which feedback or further action is needed;
    • manages changes to the project scope, project schedule and projects costs using appropriate verification techniques;
    • coordinates content for inclusion in reports, collateral and presentations, including collection of content and graphics;
    • writes action plans for multi-phased projects, using standard project management best practices;
    • ensures internal and external parties receive the necessary information to advance mission-critical initiatives;
    • maintains best practices for the archival, storage, security and retrieval of records;
    • orders a variety of goods and services using Smithsonian’s financial system (ERP);
    • prepares spending reports in MS Excel and Smartsheet;
    • tracks expenditures from one or more federal funds, including determining or verifying financial and other codes based on transaction, source, purpose, and program and enters transactions into NMAAHC automated funds tracking system;
    • books hotels, transportation, and occasionally arranges site meetings and prepares travel papers in hard copy and/or automated system; and 
    • maintains calendar(s) for supervisor, including leave, meetings, and project calendars.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    09 - This position is at full performance level of GS-09.

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    Requirements

    Conditions Of Employment

    • Pass Pre-employment Background Investigation
    • May need to complete a Probationary Period
    • Maintain a Bank Account for Direct Deposit/Electronic Transfer
    • Males born after 12/31/59 must be registered with Selective Service.

    Qualification requirements, including one year time-in-grade at the next lower grade level for promotion candidates, must be met within 30 days of the job announcement closing date.

    Qualifications

    Experience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-07 level in the Federal Service or comparable pay band system.  For this position specialized experience is defined as managing administrative functions including projects, procurements, processing and monitoring financial transactions; performing financial reconciliations; preparing travel authorization, expense management and operations logistics in a museum or cultural setting, government office, nonprofit or corporation; assembling data for reports; responding verbally and in writing to inquiries and requests from the public; preparing agendas, minutes and other materials for meetings; writing letters, memos, reports and other documents using Word; preparing PowerPoint presentations; and developing Excel worksheets for budgets and to track projects.   

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

    Or Education: master's or equivalent graduate degree or two full years of progressively higher level graduate education leading to a master’s or equivalent degree related to the position may be substituted to meet the experience requirements.

    Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards.

    Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.


    BASIS OF RATING:  Once the announcement closes, your application will be automatically evaluated and rated by the system and a Human Resources Specialist. To determine if you are qualified for this job, a review of your application and supporting documentation will be made and compared against your responses to the occupational questionnaire. The numeric rating you receive is based on your responses to the questionnaire. The score is a measure of the degree to which your background matches the knowledge, skills, and abilities required of this position. If, after the Human Resources Specialist reviews your resume and/or supporting documentation, a determination is made that the score you have received is not a true reflection of your qualifications and/or experience, your score can and will be adjusted to more accurately reflect the information you provided that support your abilities. Please follow all instructions carefully. Errors or omissions may affect your rating. Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.

    Veterans Employment Opportunities Act (VEOA):  If you are applying for a VEOA appointment, you must be a veteran and must be honorably separated and either a preference eligible or have substantially completed 3 or more years of active service. ("Active Service" under this law means active duty in a uniformed service and includes full-time training duty, annual training duty, full-time National Guard duty, and attendance, while in the active service, at a school designated as a service school by law or by the Secretary concerned.) A veteran who is released under honorable conditions shortly before completing a 3-year tour is also eligible.

    Noncompetitive Appointment Authorities:  The following links contain information on the eligibility requirements to be considered under a noncompetitive appointing authority:



    Education

    Additional information

    How You Will Be Evaluated

    Your application will be evaluated first for the basic qualifications described above.  The applications that meet the basic qualifications will be evaluated further against the following criteria:

    1. Ability to provide administrative support to management, including screening calls, managing and maintaining calendars and monitoring project deliverables.
    2. Knowledge of procurement, travel, and financial management practices using automated systems to record and monitor funds expenditures and balances.
    3. Ability to communicate effectively in writing using correct and proper English grammar, spelling, capitalization, punctuation, and terminology.
    4. Skill in software applications, such as Microsoft Office Suite technology and office practices.
    5. Knowledge, skill and practice in project management.

    Important Note:
    Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience.

    Your resume should provide detailed information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.


    To preview questions please click here.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing

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    Required Documents

    Your application package should include the following documents:

    • Your resume can be uploaded and attached to your application or created using the USA Jobs on-line resume builder. If you want to receive full credit for relevant experience your resume MUST contain the job title (including the occupational series and grade if it is Federal), duties, starting and ending dates (month and year), hours worked per week, and salary.

    USAJOBS has guidance on how to ensure that you submit a complete resume: If you have not written a Federal resume before, you may watch this Resume Writing Tutorial video on the USAJOBS YouTube channel, or read through a helpful Resume Writing FAQ article on the USAJOBS Help Site to learn what details you should, and should not, include in your resume. If any of the above information is not included in your resume we may not be able to fully credit you for your experience.Your application package should include the following documents:

    • A copy of your most recent SF-50, Notification of Personnel Action, which shows your position title, series, grade, step, salary, position occupied, and tenure group, to verify time-in-grade/competitive status.  If you have previously held a higher grade and are applying based on that grade, you must provide a copy of the SF-50 showing you held the higher grade and/or have promotion potential to the grade being advertised.  Do NOT submit Award SF-50s.
    • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify.  If selected for the position, you must provide an official transcript before appointment.
    • Proof of U.S. accreditation for foreign study, if applicable.
    • A recent performance evaluation
    • Proof of Veteran's Preference - DD214 (Member 4 Copy) if you are requesting a special appointment authority, such as VRA or VEOA
    • Proof of severe disability if you are requesting special placement consideration
    • Proof of eligibility for a military spouse appointment, such as a permanent change station military order
    • Proof of eligibility for any other special appointing authority not specifically mentioned here.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program options.

    Please see Benefits at www.sihr.si.edu for a complete description.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    Click on the "Apply Online" button on the upper right side of the page. Please Note:

    • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
    • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
    • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

    Agency contact information

    Yvonne Humphries

    Phone

    202-633-7448

    TDD

    202-633-6409

    Fax

    202-633-6401

    Email

    humphriesy@si.edu

    Address

    SMITHSONIAN
    Office of Human Resources
    POB 37012, 600 Maryland Avenue, MRC 517
    Suite 5060
    Washington, District of Columbia 20013-7012
    United States
    Learn more about this agency

    The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

    ATTENTION: Due to the large number of qualified applicants for positions of this type, this announcement will close at 11:59pm Eastern Time on: (A) The closing date listed or (B) The date that 250 applications are received; whichever occurs first.  If the announcement closes on the date that 250 applications are received, all applications submitted by 11:59pm that day will be considered, including those in excess of 250.  

    We will not consider applications which are late due to the announcement closing once the above number of applications is reached.

    Next steps

    At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

    Additional Information:

    • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
    • The Smithsonian does not pay relocation expenses.
    • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/575783900. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.