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    Duties

    Summary

    The incumbent is assigned primary responsibility for implementing national programs of grant support to libraries, including discretionary grant programs for libraries, library services to indigenous populations, and other programs as required. The incumbent supervises program officers and program specialists to carry out grant programs; and assigns, prioritizes, monitors, and evaluates work performance of Discretionary Programs staff.

    Learn more about this agency

    Responsibilities

    THE CLOSING DATE OF THIS ANNOUNCEMENT HAS BEEN EXTENDED TO OCTOBER 21, 2019. PREVIOUS APPLICANTS DO NOT NEED TO APPLY AGAIN.

    If selected for the the Associate Deputy Director position, you will serve as an integral member of an agency-wide team, playing a key role in the development of a broader strategic vision and implementation of existing and emerging programs to increase public access to information, ideas and community networks; support lifelong learning, and foster vibrant communities. Typical work assignments will include:

    • Implements national programs of grant support to libraries, including discretionary grant programs for libraries, library services to indigenous populations, and other programs as required.
    • Assists the Deputy Director in developing new or amended program policies, regulations, or procedures as needed to improve the performance of the agency's grant making functions.
    • Manages the development of new program policy, regulations, guidelines and procedures for State grant programs and for other initiatives as required.
    • Recommends and oversees implementation of policy or procedural changes as a result of analysis and evaluations.
    • Fosters communications among the various Institute of Museum and Library Services offices and staffs, participates in establishing agency plans, team-building, and identifying new ways to work together, furthering the integration of the work of the staffs, setting overall goals, and devising strategies to accomplish and assess progress towards those goals.
    • Advises the Deputy Director and internal stakeholders on agency budget preparation as it relates to OLS programs and agency submissions to OMB, Congress and/or other federal agencies concerning OLS programs.
    • Represents the agency's library discretionary programs to library constituents, the general public, and special interest groups. Oversees program staff representation at professional association meetings, workshops, conferences, and seminars,
    • Supervises a small staff of professional employees. Works to educate and mentor staff in the Office of Library Services on strategic priority issues and help build out their connections to experts in the field in the support of the Institute of Museum and Library Services grant programs.
    • Serves as a technical advisor for the Office of Library Services in providing leadership in performing or directing advisory and project-oriented assignments, the effect of which is to impact the core program(s) and administrative operations throughout the Office of Library Services and the success of the agency's mission.
    • Serve as the Office of Library Services/Discretionary Programs representative to various intra-agency initiatives, providing departmental leadership and decision-making on behalf of Office of Library Services/Discretionary Programs.
    Performs other duties as assigned.

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    Yes

    Promotion Potential

    15

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    Requirements

    Conditions Of Employment

    • US Citizenship Required.
    • Males born after 12-31-59 must be registered for Selective Service
    • This position may require completing a one-year probationary period.
    • If not previously completed, a background security investigation will be required for all appointees. Appointment will be subject to the applicant's successful completion of a background security investigation and favorable adjudication.
    • Documentation that you present for purposes of completing the Department of Homeland Security (DHS) Form I-9 will be verified through the DHS "E-Verify" System.
    • Relocation expenses will not be authorized.
    • All applicants must meet all qualification requirements, to include time after competitive appointment and specialized experience upon the closing date of this announcement and before placement in the position.

    Qualifications

    GS-15: To be eligible at the GS-15 grade level, you must have at least one year of specialized experience equivalent to the GS-14 grade level; Specialized experience is defined as: (1) ability to supervise, develop, evaluate, and empower a staff of professionals; (2) knowledge of and experience with the principles, practices, research and trends in an area of study (e.g. library and information science) to develop, implement and evaluate various grants and/or projects in institutions or organizations (e.g. libraries, archives); (3) ability to direct lead/guide staff and internal/external stakeholders through the grants management process; (4) skill in written communications to develop policies, directives, trainings, programs, and reports; (5) skill in oral communications to communicate with internal and external stakeholders, conduct trainings, and lead projects and other initiatives.

    Education

    Education is not a substitute for specialized experience at the GS-15 grade level.

    Additional information

    Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

    HIRING INCENTIVES:

    • Eligibility for Student Loan Repayment Program
    • Eligibility for Tuition Assistance Program
    • Position is telework eligible

    How You Will Be Evaluated

    Your application will be evaluated and rated under IMLSs Category Rating and Selection Procedures. Your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job. If it is determined you meet minimum qualification requirements, your application will then be placed in one of three categories:

    • Best Qualified
    • Highly Qualified
    • Qualified
    If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

    All applicants' qualifications will be evaluated on the below-listed competencies, which are required for this position. Please outline experience/ education for these competencies in your resume. The required competencies for this position are as follows:

    Customer Service:
    Works with clients and customers (that is, any individuals who use or receive the services or products that your work unit produces, including the general public, individuals who work in the agency, other agencies, or organizations outside the Government) to assess their needs, provide information or assistance, resolve their problems, or satisfy their expectations; knows about available products and services; is committed to providing quality products and services.
    Grants Management Laws, Regulations, and Guidelines:
    Knowledge of principles, laws, regulations, policies, practices, and guidelines (for example, Executive Orders, Code of Federal Regulations, OMB circulars) of grant or agreement programs, including their order of precedence.
    Manages Human Resources:
    Plans, distributes, and monitors work assignments; evaluates work performance and provides feedback to others on their performance.
    Human Resources Management:
    Empowers people by sharing power and authority; develops lower levels of leadership by pushing authority downward and outward throughout the organization; shares rewards for achievement with employees; ensures that staff are appropriately selected, utilized, appraised, and developed, and that they are treated in a fair and equitable manner.
    Partnering:
    Develops networks and builds alliances; collaborates across boundaries to build strategic relationships and achieve common goals.
    Planning and Evaluating:
    Organizes work, sets priorities, and determines resource requirements; determines short- or long-term goals and strategies to achieve them; coordinates with other organizations or parts of the organization to accomplish goals; monitors progress and evaluates outcomes.
    Writing:
    Recognizes or uses correct English grammar, punctuation, and spelling; communicates information (for example, facts, ideas, or messages) in a succinct and organized manner; produces written information, which may include technical material that is appropriate for the intended audience.

    The Occupational Questionnaire will take you approximately 20 minutes to complete.

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Credentialing

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    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:
    1. Required: Your responses to the Online Occupational Questionnaire (This is completed automatically during the apply online process).
    2. Required: Your resume showing relevant experience and dates (month/day/year) of employment and work schedule
    for each (e.g., part-time XX hours per week or full-time) (cover letter optional). Please limit your resume to 5 pages and include only information that demonstrates you meet the eligibility for this position.).
    3. Required, if you are ICTAP: Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; a copy of an SF-50, Notification of Personnel Action, showing current position, grade, promotion potential, and duty location; AND a copy of your most recent performance appraisal.
    4. Required, if you are a veteran: DD-214, SF-15 Form and VA disability letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities Non-competitive appointment authority documentation, appraisal).

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    Benefits

    https://www.usajobs.gov/Help/working-in-government/

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    How to Apply

    All applicants must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement.

    To verify the status of your application, log into your USAJOBS account at USAJOBS LOGIN, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the Assessment Questionnaire, click on the following link: https://apply.usastaffing.gov/.

    Agency contact information

    Elizabeth Lyons

    Phone

    202-653-4676

    Fax

    202-653-4608

    Email

    recruiting@imls.gov

    Address

    IMLS
    955 L'ENFANT PLAZA NORTH, SW
    SUITE 4000
    WASHINGTON, DC 20024
    US
    Learn more about this agency

    The Institute of Museum and Library Services (IMLS) is the primary source of federal support for the nation's libraries and museums. We advance, support, and empower America's museums, libraries, and related organizations through grant-making, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities.

    This position is located within the Office of Library Services, Discretionary Programs. IMLS is located inside the L'Enfant Plaza in SW Washington, D.C., and is accessible by public transportation (L'Enfant Plaza Metro Station). IMLS is connected to the L'Enfant Plaza Metro Station and VRE Station stop, and is within walking distance to the L'Enfant Shopping Plaza, numerous restaurants, shops, and governmental agencies. IMLS offers flexible Work/life options, transit subsidy, and student loan assistance programs.

    This position is also announced under Merit Promotion procedures, announcement number ST-10620000-20-SW.

    For more information about the Institute of Museum and Library Services can be found at http:// www.imls.gov .

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments. The questionnaire will assess your qualifications for the job and online assessments will be used to identify the best qualified applicants to be referred to the hiring manager for further consideration. Your ratings on the assessments are subject to evaluation and verification based on the documents and references you submit. You will receive another notification about the status of your application. Once referred, you may be asked to conduct a structured interview.

    The referral list developed from this announcement may be used for up to 90 days from the closing date of the vacancy announcement to fill similar jobs.

    We expect to make a job offer within 80 days after the closing date of the announcement. After making a tentative job offer, we will conduct a preliminary suitability/security background investigation to determine entry on duty.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/548102800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.