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    Duties

    Summary

    OUR MISSION: To fulfill President Lincoln's promise - "To care for him who shall have borne the battle, and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

    VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

    Learn more about this agency

    Responsibilities

    The Nursing Service divisions consist of patients/residents admitted to surgery, medicine, intermediate medicine, geriatric evaluation management, medical, cardiac and surgical intensive care, acute psychiatry, long-term care psychiatry, substance abuse, nursing home care unit and domiciliary program. The incumbent performs clerical work in support of the care and treatment given to inpatients. The Medical Support Assistant is accountable to the Nurse Manager and receives instructions regarding daily activities from the Nurse Manager or designee on the unit. This work includes functions of receptionist; maintenance of patient records; performing clerical duties related to patient/resident care and treatment


    Work Schedule: Weekends/Days, Evening or Nights
    Functional Statement Title: Medical Support Assistant GS-0679-05: 000000

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    No

    Promotion Potential

    None

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    Requirements

    Conditions Of Employment

    • You must be a U.S. Citizen to apply for this job.
    • Designated and/or random drug testing may be required.
    • Selective Service Registration is required for males born after 12/31/1959.
    • You may be required to serve a probationary period.
    • Subject to a background/security investigation.
    • Must be proficient in written and spoken English.
    • Must pass pre-employment examination.

    Qualifications

    Basic Requirements:

    • United States Citizenship: Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
    • Education or Training. Six months experience of clerical, office or other work that indicates the ability to acquire the particular knowledge and skills needed to perform the duties of the position; or Equivalent combination of experience and education are qualifying for entry level for which both education and experience are acceptable.
    • English Language Proficiency. Nursing Assistants must be proficient in spoken and written English in accordance with VA Handbook 5005, part II, chapter 3, section A, paragraph 3j.
    Grade Determinations: GS-05 Medical Support Assistant (Full Performance Level):
    (a) Experience or Education. One year of experience equivalent to the next lower grade level or 4 years of education above high school.

    Examples of assignments and experience at the GS-4 level include but are not limited to:
    1. Ability to meet, communicate and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to complete job assignments.

    2. Ability to use various types of office automation equipment and software.

    3. Ability to set up, organize, and maintain record systems.


    OR,

    (b) Assignment. This is the full performance level for MSAs. At this level, the MSA performs a full range of duties. The MSA is responsible for scheduling appointments, including interpreting and verifying provider orders in accordance with VHA national scheduling guidelines. Assignments at this level include, but are not limited to: scheduling, canceling, re-scheduling patient's appointments and/or consults; entering no-show information; monitoring the electronic wait list; preparing for clinic visits; monitoring both inpatient and outpatient appointments for areas of responsibility; ensuring encounter forms are completed in order to obtain appropriate workload credit; verifying and updating demographics and insurance information; processing all emergency and non-emergency transfers to other VA facilities or private hospitals; performing basic eligibility, co-pays and preauthorization requirements for specific coverage (i.e., TRICARE, sharing agreements, etc.).

    (c) Demonstrated KSAs
    1. Ability to operate computerized programs and databases in order to enter, modify and retrieve sensitive information/data into or from electronic medical records, scheduling systems and/or reports.

    2. Knowledge of basic medical terminology.

    3. Ability to make appointments in a clinical setting.

    4. Ability to work independently in the accomplishment of a wide variety of duties, including setting priorities and coordinating work.

    5. Ability to communicate effectively and professionally with employees at varying grade levels.

    6. Ability to identify customer's concerns, perform the tasks required to resolve the issue accurately and timely, and follow-up as necessary to ensure a satisfactory resolution.
    The full performance level of this vacancy is a GS-05.
    References: Medical Support Assistan Qualification Standard GS-679 Veterans Health Administration, VA Handbook 5005 Part II Appendix G45.

    Physical Requirements: It is VA policy to ensure that all selected applicants and employed personnel are physically, mentally and emotionally fit to perform the duties of the position to which assigned. A pre-placement physical examination is required for all full-time, part-time and intermittent employees identified by VA Directive and Handbook 5019. The pre-placement physical examination shall be completed prior to appointment to determine the physical and mental fitness for candidates for appointment in VA. The examination will be concerned with the mental and physical ability of the applicant to satisfactorily perform the duties of the proposed assignment and will include requisite laboratory and other screening as required by Federal regulatory agencies.

    Education

    IMPORTANT: A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

    Note:
    Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

    Additional information

    Selected applicants will be required to complete an onboarding process.

    This job opportunity announcement may be used to fill additional vacancies.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This position is in the Excepted Service and does not confer competitive status.

    United States Citizenship Required; non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.

    VA encourages persons with disabilities to apply. The health related positions in VA are covered by Title 38, and are not covered by the Schedule A excepted appointment authority.

    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    If you are unable to apply online or need to fax a document you do not have in electronic form, view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    Your application, résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect consideration for employment.

    NOTE: The full performance level of this vacancy is GS-5. The Professional Standards Board (a peer-review group) will recommend the grade and salary for new appointments. For internal selectees being promoted, the board will determine grade and HR will determine step in accordance with policy.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

    Position sensitivity and risk

    Non-sensitive (NS)/Low Risk

    Trust determination process

    Suitability/Fitness

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    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    All applicants are required to submit the following supporting document type(s):

    • Resume
    • SF-50 Current Federal Employees - Most recent non award SF-50
    • Application 10-2850c is required to be considered for this position. Please complete form in its entirety. If you answer "YES" to questions item # 15B and/or item # 28 through # 37, please attach a separate sheet of paper with a brief explanation for each question to which you answered "Yes". Information must current not older than a year. Outdated and/or incomplete applications will be ineligible for consideration.
    Link - VA Form 10-2850c - Application for Associated Health Occupations (required). http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf - Information must be current not older than 6 monts. Outdated and/or incomplete applications will be considered ineligible.

    Resume:
    • Your resume may be submitted in any format and must support the specialized experience described in this announcement.
    • For qualifications determinations your resume must contain job title, hours worked per week and the dates of employment with a detailed description of the duties performed (i.e., HRS per week and month/year to month/year or month/year to present). If your resume does not contain this information, your application will be marked as incomplete and you will not receive consideration for this position.
    • If you are claiming licensure, you must include the License Type, Expiration date, Licensure Number.
    • If you are using education and or certifications, this information must be clearly stated in the body of your resume. You must include Name, School, type of Degree and Year of Graduation, certifications must include certifying body, certification number and expiration of certification. Credentials beside your name will not be used to meet qualifications.
    • If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
    • Application 10-2850c is required to be considered for this position. Please complete form in its entirety. If you answer "YES" to questions item # 15B and/or item # 28 through # 37, please attach a separate sheet of paper with a brief explanation for each question to which you answered "Yes". Information must be current not older than a year. Outdated and/or incomplete applications will be ineligible for consideration.
    HR will not make assumptions when reviewing resumes; please be clear and concise when listing duties and responsibilities.


    Applicants may also submit the following supporting document type(s), which may not be required for all applicants (if applicable):

    ·DD-214 - If claiming Veteran's Preference
    ·Other Veterans Document - VA Rating Letter
    ·SF-50 - If current Federal Employee
    ·Cover Letter - Optional
    ·OF-306 - Optional
    ·SF-15 - Optional
    ·Transcript - optional

    Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), documentation to support Veterans Preference claims, etc. You will not be contacted for additional information.

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), or 10pt (CP/CPS, XPP, XP), or for Sole Survivor Preference (SSP), on the Occupational Questionnaire in the section(s) provided. A legible copy of your DD214(s) indicating character of service, disability certification, SF-15 (if claiming 10 pt. preference) or if you are currently serving on active duty and expected to be released or discharged within 120 days; documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), or dates of impending separation. Documentation is required for eligibility verification.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    All applicants are encouraged to apply online. To apply for this position, you must complete the full questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 06/25/2019 to receive consideration.

    1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
    2. Click Submit My Answers to submit your application package.

    NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.

    To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete

    Agency contact information

    Christina Van Der Werff

    Address

    VA Maryland Health Care System
    10 North Greene Street
    Baltimore, MD 21201
    US
    Learn more about this agency

    OUR MISSION: To fulfill President Lincoln's promise - "To care for him who shall have borne the battle and for his widow, and his orphan" - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

    Come join our team and get pure job satisfaction, while caring for those who have served (or are currently serving) our country...our nation's Veterans.

    Be a member of a team providing compassionate healthcare to Veterans. We are an employer of choice who is a center of excellence in patient care, education and research. We value trust, respect, commitment, compassion, and excellence; we value you. Go to http://www.va.gov/ for more information on the Department of Veterans Affairs.

    Top 5 reasons YOU should choose a career with VA:
    5. A premium benefits package
    4. fulfilling and challenging work environment
    3. Work where you want to live
    2. On-the-job growth and advancement
    1. To discover the career you want, for the future you deser

    Visit our careers page

    Learn more about what it's like to work at Veterans Affairs, Veterans Health Administration, what the agency does, and about the types of careers this agency offers.

    https://www.va.gov/jobs//

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/535702000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.