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    Duties

    Summary

    COR Responsibilities

    • Monitors the Contractor's day-to-day performance to assure compliance with the technical requirements of the contract and to ensure contract work remains within the scope of the agreement.
    • Reviews and approves progress reports, technical reports, and all other materials provided by the Contractor as called for by the contract.

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    Responsibilities

    • Authors a variety of ad hoc and recurring reports, including the Quality Assurance Surveillance Plan (QASP) review that assesses the contractor's performance against the performance standards indicated in the QASP; and the Contractor Performance Report.
    • Writes requirements documentation (e.g., Statement of Objectives, Statements of Work) to solicit contractors for various products and/or services. Evaluates vendor proposals, writes evaluation summaries, and then takes the evaluation to supervisor for review. Assists EAC leadership with determining the best contractor.
    • Recommends, in writing, any changes in the contract required by the Federal Government with detailed justification for the proposed change. Furnishes technical advice to supervisor, as required, relative to such items as subcontracts, overtime, and travel needs.
    • Maintains contact with customers throughout the life of the contract(s) and after completion of the contract(s). Also oversees the distribution and analysis of customer surveys. Conducts studies and/or evaluation of the projects to identify share lessons learned and recommend and implement best practices.
    General Administrative
    • Provides support to EAC on various administrative programs as needed. Serves as subject matter expert in administrative areas such as inventory control, building management, safety protocols, and other administrative activities.
    • Composes administrative correspondence for EAC. Uses a variety of software programs (e.g., Microsoft Office) to: produce a variety of material that is self-initiated or from oral instructions; prepare spreadsheets or presentations; and manage calendars.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    None

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    Requirements

    Conditions Of Employment

    Travel Coordinator

    Serves as back-up to the Travel Coordinator, performing the following activities when necessary:

    • Creates EAC authorizations, vouchers and local vouchers. Maintains various automated databases for travel orders and vouchers. Prepares, updates, and tracks travel actions. Provides employees with information concerning TDY status. Applies knowledge of the federal travel regulations concerning per diem, lodging, airline reservations and authorized expenditures.
    • Makes travel and lodging arrangements, arranges and coordinates schedule of visits, and provides advice and guidance to EAC travelers.. Handles unusual or unprecedented travel problems independently, taking action or recommending solutions to the traveler or supervisor. Ensures correctness of all travel documents. Resolves a variety of travel system related actions. Monitors progress and conducts follow-up on each action until resolved.
    Timekeeper

    Serves as one of the primary time and attendance administrators for EAC. Inputs work schedules and time cards in the timekeeping database on a bi-weekly basis. If an employee is absent from work, the timekeeper will coordinate with the supervisor to enter the correct payroll data for employee time cards. Provides advice to employees regarding the appropriate completion of time cards and required submission of documentation when necessary. Notifies supervisor and employees of required time card adjustments to correct identified errors. Retrieves missing time reports each pay period to ensure all employees' time are certified within the suspense date and ready for submission to the General Services Administration (GSA) for payroll processing.

    Qualifications

    • Knowledge of contract administration as required to serve as a COR.
    • Knowledge of Federal travel regulations as required to facilitate the travel process.
    • Knowledge of Federal timekeeping regulations as required to serve as a timekeeper and time administrator.
    • Knowledge of analytical and evaluative methodology to gather data and make in-depth evaluation and analyses of situations, issues, and programs; possess skills to recommend solutions that are unique and outside the scope of current practices and guidelines as needed.
    • Broad knowledge of the policies and procedures for contracting, finance and accounting, and budget to respond to questions and resolve issues.
    • Knowledge of capabilities and limitations of various software packages (e.g., Microsoft Windows, Calendar, Microsoft Word, Access database management, PowerPoint and Microsoft Excel) to create and revise a wide range of documents, automated records, databases, and slides.

    Education

    Additional information

    • You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible. The materials you send with your application will not be returned.
    • Send only those materials needed to evaluate your application.
    • If you use public transportation, part of your transportation costs may be subsidized. Our human resources office can provide additional information on how this program operates.

    How You Will Be Evaluated

    • Extensive knowledge of contract administration as required to serve as a COR.
    • Knowledge of Federal travel regulations as required to facilitate the travel process; knowledge of Concur preferred.
    • Knowledge of Federal timekeeping regulations as required to serve as a timekeeper and time administrator.
    • Knowledge of analytical and evaluative methodology to gather data and make in-depth evaluation and analyses of situations, issues, and programs; possess skills to recommend solutions that are unique and outside the scope of current practices and guidelines as needed.
    • Broad knowledge of the policies and procedures for contracting, finance and accounting, and budget to respond to questions and resolve issues.
    • Knowledge of capabilities and limitations of various software packages (e.g., Microsoft Windows, Calendar, Microsoft Word, Access database management, PowerPoint and Microsoft Excel) to create and revise a wide range of documents, automated records, databases, and slides.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

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    Required Documents

    Required documents include a resume and the supporting documents as described in the "How to Apply Instructions" section of this announcement.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    https://www.opm.gov/retirement-services/newprospective-employees/

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    How to Apply

    All applicants MUST submit applications via email to: resumes@eac.gov

    Your application package must be received by the closing date of the announcement and must include the following:

    1. A resume or an Optional Application for Federal Employment (OF 612) or any other format. Although we do not require a specific format, certain information is required to determine if you are qualified;
    2. For current or former federal employees with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility;
    3. A copy of your most recent performance appraisal. If you do not have a recent performance appraisal, please explain why you do not have one.

    Agency contact information

    Corliss Jackson

    Address

    US Election Assistance Commission
    1335 East West Hwy
    Suite 4300
    Silver Spring, MD 20910
    US
    Learn more about this agency

    The United States Election Assistance Commission (EAC) was established by the Help America Vote Act of 2002 (HAVA). The agency is charged with developing guidance to meet HAVA requirements, adopting voluntary voting system guidelines, accrediting testing laboratories, certifying voting systems, maintaining the national mail voter registration form, auditing the use of HAVA funds, and serving as a national clearinghouse of information about election administration. Four commissioners, appointed by the president and confirmed by the U.S. Senate, are responsible for setting policy and assuring the mission of the EAC is carried out.

    Next steps

    Your application materials will be reviewed and if an interview is deemed appropriate, you will be contacted with further information.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/535486100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.