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    Duties

    Summary

    This position is part of the MILITARY REFERENCE CORES, National Archives and Records Administration . As an Archives Technician, you will be performing numerous activities involved in the processing of file level reference requests of military personnel records from a variety of customers.

    Learn more about this agency

    Responsibilities

    As an Archives Technician, GS-1421-04, your typical work assignments may include the following under supervision:

    • Review incoming reference requests in a variety of formats and inputs data using an automated customer relations management software tool. Apply understanding of service branches and unique identifiers to populate data with a high degree of accuracy.
    • Using automated production systems, input data and prepares system queries of various types of pending search requests to create logical batches of search requests, taking into consideration the complexity of the requests, the priority of the requests, the Center's queue discipline, and the location of the responsive records.
    • Process basic requests for information from veterans and/or veteran's families, government and private researchers. Analyze requests for information to identify the scope of the inquiry. Determine if the request can be acted on by applying knowledge of laws, regulations and policies and procedures regarding disclosure of personally identifiable information or must be referred to a supervisor.
    • Prepare basic responses to customers in a prescribed format using an interface from a customer relations management software tool and word processing. May be required to complete a basic form documenting a veteran's service.
    • Examine record contents to determine the veteran's date of release from service obligation, and determines legal custodian of record (archival or not) based on this examination. Apply different release guidelines when completing request.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    4

  • Job family (Series)

    1421 Archives Technician

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    Requirements

    Conditions Of Employment

    • Must be U.S. Citizen or National.
    • Males born after 12/31/59 must be registered for Selective Service.
    • Background and/or Security Investigation required.
    • You will be required to serve a one year probationary period.

    Qualifications

    GS-04 - Candidates must have had one (1) year of general experience. General Experience is progressively responsible clerical, office, or other work which shows that you have the ability to obtain the particular knowledge and skills needed to perform the duties of the position to be filled. Example of general experience is: processing reference requests of federal, personnel, medical, or non-medical records from a variety of customers.

    Education may be substituted for experience, GS-4: Successful completion of two years of education above the high school level, OR an associate degree from an accredited institution.

    Combination of Experience and Education: You may use a combination of your post-high school education from an accredited educational institution and experience to meet the total experience requirements of the GS-4 level.

    Qualifications by Closing Date: You must meet all qualification requirements by the closing date of the announcement. Please note that qualifications will be subject to verification.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    For further information, please refer to the Office of Personnel Management's Operating Manual for Qualification Standards for the General Schedule Positions at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=GS-CLER

    Education

    ARE YOU USING YOUR EDUCATION TO QUALIFY? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: (1) official or unofficial transcripts are acceptable, or (2) you may submit a list with all of your courses, grades, semester, year, and credit for the course. All materials must be submitted by the closing date of the announcement.

    GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.

    FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html

    Additional information

    Note: National Archives uses E-verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit, http://www.e-verify.gov.

    This job opportunity announcement may be used to fill additional vacancies if they occur within 90 days.

    Veterans' Preference: If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214. Certificate of Release of Discharge from Active Duty or other proof of eligibility (The Member Copy 4 of your DD-214 or other copies that indicate character of discharge). If you are claiming 10-point veterans' preference, you must also submit an SF-15, "Application for 10-Point Veterans' Preference",plus the proof required by that form. For more information on veterans' preference, see Veterans' Information Page, USAJOBS - Veterans.

    Schedule A Hiring/Appointing Authority: This is a special hiring authority under 5 CFR § 213.3102 (u) that covers applicants with cognitive developmental disabilities, severe physical disabilities, or psychiatric disabilities. In order to be considered under this special hiring authority applicants need to provide proof of disability and job readiness certification. The proof of disability and job readiness certification can be provided by the following: 1) a statement or letter from a licensed physician or medical professional issued on their office letterhead; 2) statement, record or letter from a Federal government agency that issues or provides disability benefits; 3) statement, record or letter from a State Vocational Rehabilitation Agency counselor; or 4) certification from a licensed private Vocational Rehabilitation or other Counselor that issues or provides disability benefits. For additional information regarding Schedule A appointment eligibility visit: http://Persons with Disabilities-Schedule A.

    Interagency Career Transition Assistance Program (ICTAP) or the Agency Career Transition Assistance Program (CTAP): If you are a displaced Federal employee, you may be eligible under the ICTAP or CTAP guidelines to apply for special selection consideration. You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire). You must provide a copy of your written notification of ICTAP or CTAP eligibility or a copy of your separation personnel action form with your application or an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456. For more information, visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.

    How You Will Be Evaluated

    Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire. Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.

    Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):

    • Customer Service
    • Execution and Results
    • Performs Reference Services
    • Problem Solving
    • Uses Standardized Forms/Documents
    • Utilizing Computer Technology
    For Competitive/All U.S. Citizens - Based on the information you provided in your application package, you will be assigned to one of three quality categories - Best Qualified, Well Qualified or Qualified. Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration. Qualified veterans are placed ahead of non-veterans within each category. Qualified veterans with a service-connected disability of 10% or more are placed ahead of non-veterans in the best qualified category.

    For Non-Competitive Applicants (see the Other Information section for more details on Schedule A Hiring/Appointment Authority) - If you meet the qualification requirements base on your online application, you will be referred to the selecting official for further review.

    NOTE: If, after receiving your resume and /or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted. Please follow all instructions carefully. Errors or omissions may affect your rating.

    Background checks and security clearance

    Security clearance

    Not Required

    Drug test required

    No

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    Required Documents

    To apply for this position, you must submit a complete Application Package which includes:

    1. Your resume, showing Job title, series and grade (If Federal), duties, hours worked per week, starting and ending dates of employment (month and year), and salary.
    2. Other supporting documents:

    • College transcript(s): If qualifying based on education or if required by the position, Unofficial transcripts are acceptable at the time of application. Prior to an appointment, an official transcript will be required.
    • Responses to Assessment Questionnaire.
    • Veterans Preference documentation: DD-214 - Member Copy 4 or other copies that indicate character of discharge; SF-15 and VA Letter (as appropriate).
    • Schedule A, Persons with Disabilities Appointment: Schedule A letter from a physician, local, state, or Federal rehabilitation office citing your eligibility under 5 CFR 213.3102(u).
    • Copies of certification from the armed forces stating/certifying that you are expected to be discharged or released from active duty service in the armed forces under honorable conditions not later than 120 days from the date the certification is submitted.
    Failure to submit any of the applicable above mentioned documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://www.usajobs.gov/Help/working-in-government/benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.

    A complete application package must be submitted by 11:59 PM (EST) on 04/22/2019 to receive consideration.

    • To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
    • Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
    • After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
    • You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
    To verify the status of your application, log into your USAJOBS account (https://login.usajobs.gov/Account/Login); all of your applications will appear on the Welcome screen. The Application Status will appear, along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

    To preview the assessment questionnaire (click link): https://apply.usastaffing.gov/ViewQuestionnaire/10475914.

    If you are unable to apply online, you must request an alternative application, which is available from the Human Resources Office. Please contact Arlene Bell at Arlene.Bell@nara.gov or (301) 837-3023 to obtain an alternative application.

    Agency contact information

    Arlene Bell

    Address

    AGENCY SERVICES
    1 Archives Drive
    Spanish Lake, MO 63138
    US
    Learn more about this agency

    Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.

    Visit our Employee Gallery at http://www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

    For more information, visit http://www.archives.gov/st-louis/

    Next steps

    Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful. We will review your resume and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements. We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants. After making a tentative job offer, we will conduct a suitability and/or security background investigation. A final job offer for this position is typically made within 40 days after the closing date of the announcement.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/530993000. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.