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    This position is located in the Division of Curatorial Affairs, Office of National Institute for Holocaust Documentation.  The incumbent of this position has responsibility for performing the full range of archival functions for the archival, manuscript, and art and object collections.

    Learn more about this agency


    As Archivist the incumbent has continuing responsibility for performing the following professional archival functions for the archival and manuscript collections held by the Archives: conducting independent research regarding the history and provenance of collections; appraising archival and manuscript records offered for accessioning; arrangement of archival and manuscript collections; description (creation of paper and automated finding aids and catalog records) of collections; reference assistance to Archives users; management of catalog database records; unification of dispersed archival collections; and participation in digitization of archival collections, including identification and prioritization of collections to be digitized.

    • Analyzes, develops, plans, and participates in difficult arrangement or rearrangement at all hierarchical levels, as well as the unification of dispersed archival collections.
    • Develops finding aids and catalog records for collections with complex subject matter, obscure administrative history, complicated organization and/or confused provenance.
    • Ensures that finding aids are in compliance with USHMM and national standards, including DACS (Describing Archives: a Content Standard).
    • Researches, translates, or works with qualified volunteers who assist with translation and interpretation of materials, to create accurate descriptions of contents of collections; conducts research, in online and other bibliographical reference sources.
    • Identifies problems and trends; develops methodologies for research; evaluates primary and secondary sources; updates methods to acquire and present data; and keeps up with trends and current technologies in research and information services.
    • Uses appropriate software, in addition to the Museum database software program, to create properly-formatted finding aids.
    • Creates new or revised catalog records in the EMu collections management system database, and works with Collections Services to update/revise/unify/consolidate/merge EMu catalog records as a result of unification of item level catalog records into single collections.

    Supervisory status


    Promotion Potential


  • Job family (Series)

    1420 Archivist

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    Conditions Of Employment

    • U.S. citizenship required.



    Applicant must possess one (1) year of specialized experience equivalent to the GS-11 grade level. Specialized experience must have been in archival science or in a directly related field of work, such as history that involved the collection, appraisal, analysis, or synthesis of information having historical or archival values. The following are illustrative of kinds of requirements: (1) experience as an archivist in Federal, state, church, business, other archives, or in manuscript depositories, and (2) experience of an archival nature that involved research in archival science or in directly related courses, such as history, government, economics, political science, international relations, or international law.

    In addition to the above requirements, applicants must also meet the education requirements contained below and the following selective placement factors:

    1. Reading knowledge of one non-English European language in order to translate documents and assist in cataloging of records.

    2. Knowledge of 20th century American and/or European history, especially World War II and the Holocaust in order to understand the historical context and significance of the collection.

    Applicants must meet all qualification requirements for the position by the closing date of this announcement.


    1. Basic Requirements: (A) Education only: Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.


    (B) Combination of Education and Experience - at least 30 semester hours that included courses as shown in (A) above plus appropriate experience or additional education.

    Work experience must show evidence of skills; abilities; and knowledge of archival principles, concepts and methods; historical research methodology; and other subjects necessary to perform the duties of the position.


    Additional information

    BUYOUT: This is a Federal Agency. Former Federal employees who received a voluntary separation incentive ("buyout") must repay the full amount of the buyout if re-employed under any type of appointment, or under a personal service contract, within five years after separation with a buyout. If selected, you may be required to complete the following: A one year probationary period unless already completed; A one-year supervisory or managerial probationary period unless already completed; A background security investigation will be required for all new hires; A Declaration of Federal Employment, OF-306, prior to being appointed to determine your suitability for Federal employment and to authorize a background investigation. You will be asked to sign and certify the accuracy of all the information in your application. If you make a false statement in any part of your application, you may not be hired, you may be fired after you begin work, or you may be fined or jailed. Male applicants born after December 31, 1959, must certify that they have registered with the Selective Service System, or are exempt from having to do so under Selective Service law. All new hires entering on duty as of February 2, 1997, must agree to direct deposit of their salary checks. Employees will have up to two (2) pay periods from the date they enter on duty to arrange for their direct deposit transaction.

    How You Will Be Evaluated

    Once the application process is complete, a review of your resume and supporting documentation will occur to determine if you meet the basic qualification requirements.  Your application and occupational questionnaire will be evaluated and rated under Category Rating and Selection Procedures. Category rating combines the applicant's total qualifying experience and education/training into a single quality category. If you meet the basic qualification requirements, we will further evaluate your entire application package to determine the quality and extent of your experience, education, training, and other characteristics, for placement in one of the following categories:

    1. Best Qualified - Meets the Minimum Qualification Requirements and excels in most requirements of the position;

    2. Well Qualified - Meets the Minimum Qualification Requirements and meets most requirements of the position;

    3. Qualified - Meets the Minimum Qualification Requirements, but do not possess the relevant competencies to a substantive degree.

    Please note that your answers to the questions in the occupational questionnaire must be supported in your resume.  Therefore, it is important to support your answers by providing examples of experience in your resume.  Failure to do so will result in your scores being adjusted and you may be eliminated from the best-qualified status or result in a lowered score.

    The Category Rating Process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher.

    A selecting official may make selections from the highest quality category (Best Qualified), provided no preference eligible in that category is passed over to select a non-preference eligible in that category.

    Your qualifications will be evaluated on the following knowledge, skills, abilities (KSAs) and other characteristics:

    • Knowledge of fundamental archival principles, theoretical concepts, techniques and functions, and the ability to apply the knowledge to practical problems.
    • Knowledge of all available finding aids and research tools regarding USHMM Archives holdings and related collections.
    • Knowledge of the methods and sources for keeping abreast of the scholarly research being done on the Holocaust and World War II.
    • Thorough knowledge of the theory and practice of computer software systems for archival cataloging and management.
    • Skill to create standard vocabulary for subject terms, personal names, corporate names, and geographic place names according to the Anglo-American Cataloging Rules, the Library of Congress authority term rules, and the ability to search other online authority files.
    • Ability to arrange, analyze, and interpret archival collections.

    Additional details on the application process can be found in the "How to Apply" section of this announcement.  Please follow all instructions carefully. Errors or omissions may affect your eligibility. We recommend that you preview the questions for this announcement before you start the application process.

    To preview questions please click here.

    Background checks and security clearance

    Security clearance


    Drug test required


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    Required Documents

    NOTICE FOR DISPLACED EMPLOYEES REQUESTING SPECIAL SELECTION CONSIDERATION UNDER THE MUSEUM'S CAREER TRANSITION ASSISTANCE PROGRAM (CTAP) OR THE INTERAGENCY CAREER TRANSITION ASSISTANCE PROGRAM (ICTAP). Applicants claiming CTAP/ICTAP eligibility must submit proof that they meeting the requirements of 5 CFR 330.605A for CTAP and 5 CFR 330.704 for ICTAP. This includes providing a copy of the agency reduction in force notice, a copy of their most recent Performance Rating and a copy of their most recent SF-50 noting current position, grade level, and duty location. (Make sure that you include the vacancy announcement number on these documents). CTAP and ICTAP will be considered well qualified if they earn a minimum score of 90 (without the assignment of veteran's preference points). Candidates with Veterans preference must submit DD-214 for 5-point preference or SF-15 plus appropriate documentation listed on the SF- 15 if claiming 10-point preference Those applying under special employment programs (e.g., VRA, Peace Corps, etc.,) must submit proof of eligibility (e.g., DD-214, letter verifying Peace Corps service, etc.).

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    Resume and application questions for this vacancy MUST be received on-line via the USAJOBS /USHMM Fast website at https://jobs1.quickhire.coms/ushmm.exe BEFORE 11:59 p.m. Eastern Standard Time on the closing date of this announcement. Information you provide in USAJOBS is general information completed by all applicants. The information you provide and your resume will become part of your application and will automatically be transferred to the U.S. Holocaust Memorial Museum's FAST application system. There are several parts of the application process that will affect your overall evaluation: 1. Your on-line resume (see Step 1 below). 2. Your responses to the core application questions. 3. Your responses to the vacancy specific self-assessment questions. STEP 1: To apply applicants must first register on USAJOBS at www.usajobs.opm.gov and create at least one resume. Your on-line resume must be typed or you may cut and paste an existing resume into the space provided. Failure to submit an on-line resume will result in an incomplete application and you will not be considered. Once you have completed the registration process, select the "Apply on-line" button and follow the instructions provided. STEP 2: In Fast, the USHMM online recruitment system, you will answer vacancy specific questions necessary to evaluate your qualifications for the job. Review your resume to make certain that it supports your responses to the core questions and the on-line vacancy specific questions. Once you submit your on-line application, you will see a screen telling you that your application has been successfully transmitted. If you do not receive this confirmation, you have not successfully completed your application. If AN APPLICANT IS UNABLE TO APPLY ON-LINE, YOU MUST CONTACT the Human Resources Specialist indicated on the vacancy announcement PRIOR TO THE CLOSING DATE to speak to someone who can provide assistance by faxing or mailing a paper application to you. Applicants are advised that a variety of public facilities such as schools, libraries, state employment offices and regional job centers provide computers at no charge. All required supplemental application materials must be received within THREE (3) BUSINESS DAYS AFTER THE CLOSING DATE of the announcement and must include the announcement number. Supplemental information must be sent to either the contact address at: Division of Human Resources 100 Raoul Wallenberg Place, S.W. Washington, D.C. 20024 OR Fax to (202) 314-0311 Due to security reasons, supplemental materials/applications may not be hand carried to the Museum. Please be aware that it is against the law to use Government envelopes or mail services (electronic included) to submit applications (18 USC 1719). Museum employees may submit their supplemental information through interoffice mail. Your application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment and is authorized under Title 5, USC, Section 3302 and 3361.

    Agency contact information

    Shenita Gibbons








    U.S. Holocaust Memorial Museum
    100 Raoul Wallenberg Place, S.W.
    ATTN: Division of Human Resources
    Washington, District of Columbia 20024
    United States
    Learn more about this agency

    THE UNITED STATES HOLOCAUST MEMORIAL MUSEUM is America's national institution for the documentation, study, and interpretation of Holocaust history, and serves as this country's memorial to the millions of people murdered during the Holocaust. The Museum's primary mission is to advance and disseminate knowledge about this unprecedented tragedy; to preserve the memory of those who suffered; and to encourage its visitors to reflect upon the moral and spiritual questions raised by the events of the Holocaust as well as their own responsibilities as citizens of a democracy.

    Next steps

    Once your completed application is received, we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and a possible interview. You will be notified of the outcome of your application by e-mail. It is essential that you have a current email address on file.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/528450800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.