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    Duties

    Summary

    This position is located in the Freer Gallery of Art and the Arthur M. Sackler Gallery, Smithsonian Institution. The position will serve as a Archivist in the Collections Management Department and reports to the Department Head. The incumbent is responsible for development, care and management of the more than 160 collections in the Freer Sackler Archives. The incumbent also supports F|S staff in the development of exhibition and assists researchers from within and outside the Museum.

    Learn more about this agency

    Responsibilities

    1. Applies knowledge of archival principles, methods, and procedures and historical research methods, using subject content matter and interrelationships to process, appraise, access, arrange and electronic description according to current professional archival standards.
    2. Assures cataloging, documenting and maintenance procedures are adequate and adhered to in both the automated and manual archival systems.

    3. Provides reference and research services in response to requests for that information contained in F|S archival records.

    4. Develops and oversees the implementation of acquisition plans to enhance F|S archives holdings.

    Travel Required

    Not required

    Supervisory status

    No

    Promotion Potential

    11

  • Job family (Series)

    1420 Archivist

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    Requirements

    Conditions Of Employment

    • Pass Pre-employment Background Investigation
    • May need to complete a Probationary Period
    • Maintain a Bank Account for Direct Deposit/Electronic Transfer
    • Males born after 12/31/59 must be registered with Selective Service.

    Qualification requirements must be met within 30 days of the job announcement closing date.

    Qualifications

    ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either:  (A) The closing date listed above or (B) The date that 100 applications are received; whichever occurs first.  If the announcement closes on the date that 100 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 100.  We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes.  We will not consider applications which are late due to the announcement closing once the above number of applications is reached.

    SELECTIVE FACTOR REQUIREMENT:

    In order to be minimally qualified for this position, all applicants must demonstrate the following:

    • Skill in arranging, describing, cataloging and housing archival collections including manuscripts and photographs, and creating finding aids using (DACS: Describing Archives, A Content Standard), electronic formats and schemas (EAD: Encoded Archival Description), and automated systems (ArchivesSpace, Archivists’ Toolkit and/or Archon).

    You MUST ALSO meet these Basic Education Requirements:

    A. Bachelor's degree in archival science or bachelor's degree with a major that includes 18 semester hours in archival science, history and/or in political science or government, and 12 semester hours in one or any combination of the following: archival science, history, American civilization, economics, political science, public administration, or government.

    or

    B. Combination of education and experience - at least 30 semester hours that included courses as shown above, plus appropriate experience or additional education.

    In addition to the Basic Education Requirements above you must have the following:

    Specialized Experience Requirement: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-9 level in the Federal Service or comparable pay band system. For this position specialized experience is defined as experience managing an archive in a museum or other cultural organization to include identification of potential acquisitions of new materials, care and preservation, and providing access to scholars and the general public.

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.

    Or Education: 3 years of progressively higher level graduate education leading to a Ph.D. or equivalent doctoral degree.

    Completion of graduate level education in the amounts shown is qualifying for positions at grades GS-7 through GS-11, and GS-12 research positions if it provided the knowledge, skills, and abilities necessary to do the work. One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that number cannot be obtained from the school, 18 semester hours should be considered an academic year of graduate study. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended.

    Or a Combination: Education and experience may be combined to meet the basic qualifications. For a full explanation of this option please see the Qualification Standards. Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.

    Education

    NOTE:

    PLEASE SEE THE QUALIFICATIONS SECTION FOR THE EDUCATION REQUIREMENTS; YOU MUST SUPPLY PROOF OF YOUR ACADEMIC CREDENTIALS IN ORDER TO BE CONSIDERED MINIMALLY QUALIFIED FOR THIS POSITION. 

    Additional information

    How You Will Be Evaluated

    Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:

    1. Knowledge of archival theory, techniques and practice. 

    2. Knowledge of the physical formats and characteristics of manuscript and pictorial material and archival preservation techniques and procedures. 

    3. Knowledge of Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD) markup language for creation of online finding aids. 
    4. Knowledge of the Machine Readable Cataloging (MARC) format, automated information systems, including Archive Space.

    5. Experience providing public reference services or other research support in archives, museum or specialized research facility.

    6. Experience identifying potential additions to collections and maintaining contacts with potential donors for acquisition solicitation. 

    Applicants who meet or exceed minimum qualifications will be assigned to one of three category groups based on job-related criteria:

    Best Category - Meets the minimum qualification requirements and excels in most of the job related competencies above.

    Better Category - Meets the minimum qualification requirements and satisfies most of the job related competencies above.

    Good Category - Meets the minimum qualification requirements, but does not satisfy most of the job related competencies above to a substantive degree.

    This category rating process does not add veterans' preference points or apply the "rule of three", but protects the rights of veterans by placing them ahead of non-preference eligibles within each category. A selecting official may make selections from the highest quality category (Best Category) provided no preference eligible in that category is passed over to select a non-preference eligible in that category unless the requirements of 5 U.S.C. 3317(b) or 3318(b) are satisfied. Preference eligibles who meet minimum qualification requirements and who have a compensable service-connected disability of at least 10 percent must be listed in the highest quality category, except when the position being filled is scientific or professional at the GS-9 grade level or higher. Applicants who have not submitted a resume in the USAjobs system and/or have not answered all of the vacancy questions will not be considered for this position.

    Important Note: Your resume and supporting documentation will be compared to your responses to the occupational questionnaire or other assessment tool for consistency. If a determination is made that you have rated yourself higher than is supported by your resume, you will be assigned a rating commensurate to your described experience. Your resume should provide sufficient information regarding how your education and experience relate to this position, including the major duties and qualifications criteria listed.


    To preview questions please click here.

    Background checks and security clearance

    Security clearance

    Other

    Drug test required

    No

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    Required Documents

    Your application package should include the following documents:

    • Detailed resume created in the USAJOBS Resume Builder.
    • Proof of Veteran's Preference - DD214 (Member 4 Copy), if you are a veteran. Additionally, applicants claiming 10-point preference must complete Standard Form (SF) 15, Application for 10-Point Veteran Preference, as well as additional documentation required by the SF-15, such as a VA letter.
    • Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
    • Proof of U.S. accreditation for foreign study, if applicable.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    The Smithsonian offers a comprehensive benefits package that includes, in part, vacation and sick leave, holidays, health/life insurance, accident insurance, and excellent retirement program
    options.

    Please see Benefits at https://www.si.edu/OHR/benefits for a complete description.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    Click on the "Apply Online" button on the upper right side of the page. Please Note:

    • You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
    • You may submit required documents by uploading them online during the application process; OR You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated cover sheet are not retrievable and cannot be considered as part of the application package.
    • The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
    • If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.

    Agency contact information

    Regina Anderson

    Phone

    202-633-6329

    TDD

    202-633-6409

    Fax

    000-000-0000

    Email

    andersonregina@si.edu

    Address

    SMITHSONIAN
    Office of Human Resources
    POB 37012, 600 Maryland Avenue, MRC 517
    Suite 5060
    Washington, District of Columbia 20013-7012
    United States
    Learn more about this agency

    The Smithsonian Institution values and seeks a diverse workforce. Join us in "Inspiring Generations through Knowledge and Discovery."

    Next steps

    At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt. The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing vacancy.info@si.edu; or by contacting the Office of Human Resources Representative listed.

    Additional Information:

    • Tips on applying for Smithsonian jobs are available at www.sihr.si.edu/jobs.cfm.
    • The Smithsonian does not pay relocation expenses.
    • The Smithsonian embraces diversity and equal employment opportunity (www.si.edu/oeema).

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/523951700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.