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    Duties

    Summary

    The Institute of Museum and Library Services is the primary source of federal support for the nation's libraries and museums. We advance, support, and empower America's museums, libraries, and related organizations through grantmaking, research, and policy development. Our vision is a nation where museums and libraries work together to transform the lives of individuals and communities.

    Learn more about this agency

    Responsibilities

    This position is located in the Office of Museum Services (OMS) and serves as the Program Specialist. The incumbent will participate in grants management work involving Federal grants and cooperative agreements and provide grants-related assistance and services to both applicants and awardees. The position works on various phases of the receipt and processing of museum grant applications as well as the monitoring and assessing of awardee performance.

    Under the supervision of the Supervisory Grants Management Specialist, the position assists with the processing of grant applications and in grant administration; and provides significant program support to the Grant Management Team. Assists with incoming applications including reviewing for eligibility and completeness, budget review and analysis, and associated application contacts. Utilizes grants management database, entering data and creating reports as may be required. Assists with review process, including mailings, reviewer support activities, preparation for panel meetings, and other elements of the review and award process. Reviews interim and final performance reports. Prepares letters and associated documents supporting change requests and extensions for approval. Supports the work of the Office of Museum Services through cooperation with others to manage variable workloads and assistance with a variety of tasks including general clerical support. Participates in staff meetings and special committees and task forces and assists with planning for the implementation of program changes and improvements in agency operation. Performs a variety of office automation duties which require knowledge of various types of equipment and software. Updates and maintains databases, spreadsheets, and other reports and documents in support of application and grant management activities. Prepares a wide variety of recurrent and nonrecurring correspondence, reports, and other documents. Reviews and processes incoming and outgoing correspondence, materials, and publications. Provides information to applicants and awardees regarding grant programs and processes. Assists with panel meetings and director's meetings, including preparation of support materials and note taking. Performs other related duties as assigned.

    Travel Required

    Occasional travel - You may be expected to travel for this position.

    Supervisory status

    No

    Promotion Potential

    11

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    Requirements

    Conditions Of Employment

    • US Citizenship Required.
    • This position requires a background investigation.
    • Relocation expenses will not be authorized.
    • This position may require completing a one-year probationary period.
    • Only experience obtained by the closing date of this announcement will be considered.
    • Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).

    Qualifications

    For the GS-11 level: To be qualified for this position, you must be able to state and verify that you have experience that demonstrates your ability to perform the work at the GS-11 level or equivalent pay band in the Federal service. One must demonstrate at least one (1) year of specialized experience to at least the GS-9 level or equivalent that involves principles and practices of the museum field and their support organizations. Specialized experience must demonstrate the following:

    1. KNOWLEDGE OF PRINCIPLES AND PRACTICES OF MUSEUM FIELDS AND THEIR SUPPORT ORGANIZATIONS.

    2 DEMONSTRATES EXPERIENCE IN THE GRANT-MAKING PROCESS IN GOVERNMENT OR NON-GOVERNMENT ORGANIZATIONS; AND

    3. SKILL IN CONDUCTING ANALYSIS AND PROBLEM-SOLVING.

    OR

    Ph.D. or equivalent doctoral degree

    OR

    3 full years of progressively higher level graduate education leading to such a degree in museum studies.


    Make sure your resume supports the response that you select and describes your qualifications and experience for the position. Failure to show evidence of this experience will result in disqualification.

    Education

    To be creditable, education must have been obtained in an accredited college or university. You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education (http://www2.ed.gov/admins/finaid/accred/index.html).

    If you are using education to qualify for this position you will need to submit your unofficial/official transcripts with your application. Failure to provide transcripts, or a determination that you do not possess the education requirement, will result in objection to your qualifications, and removal from consideration in accordance with competitive examining procedures.

    Additional information

    Eligible for Student Loan Repayment Program
    Eligible for Tuition Assistance Program
    This position is telework eligible

    Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: 1) meet CTAP or ICTAP eligibility criteria; 2) be rated well-qualified for the position with a score of 85 or above; and 3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information: http://www.opm.gov/rif/employee_guides/career_transition.asp


    Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:

    Persons with Disabilities-Schedule A
    Special Hiring Authorities for Veterans
    Special Hiring Authority for Certain Military Spouses
    Other Special Appointment Authorities

    Males born after 12-31-59 must be registered or exempt from Selective Service.

    The referral list developed from this announcement may be used for up to 90 days from the closing date of the vacancy announcement to fill similar jobs.

    How You Will Be Evaluated

    Once the application process is complete, your resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. If you are minimally qualified for this job, your resume and supporting documentation will be compared to your responses on the Occupational Questionnaire. If you rate yourself higher than is supported by your application materials, your responses may be adjusted and/or you may be excluded from consideration for this job If you are found to be among the top candidates, you will be referred to the selecting official for employment consideration.

    Background checks and security clearance

    Security clearance

    Q - Nonsensitive

    Drug test required

    No

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    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    1. Your Resume listing work schedule, hours worked per week, dates of employment and duties performed.

    2. Other supporting documents: Cover Letter, optional. College transcript(s), if qualifying based on education. Most recent SF-50 or Notification of Personnel Action showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service). Most recent Performance Appraisal, if applicable. DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities. Non-competitive appointment authority documentation, if applicable. Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.).

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://help.usajobs.gov/index.php/Pay_and_Benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (EST) on the closing date to receive consideration. To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account. You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application. You will receive an email notification when your application has been received for the announcement. To verify the status of your application, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application. Your uploaded documents may take several hours to clear the virus scan process. To preview the Assessment Questionnaire, click on the following link: https://apply.usastaffing.gov/ViewQuestionnaire/10289769

    Agency contact information

    Elizabeth Lyons

    Phone

    202-653-4676

    Fax

    202-653-4608

    Email

    recruiting@imls.gov

    Address

    Office of Museum Services
    955 L'Enfant Plaza, North, SW
    Suite 4000
    Washington, DC 20024
    US
    Learn more about this agency

    Visit our careers page

    Learn more about what it's like to work at Institute of Museum and Library Services, what the agency does, and about the types of careers this agency offers.

    https://www.imls.gov//

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated. You will receive another notification about the status of your application.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/515727800. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.