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    Duties

    Summary

    You will serve as an Administrative Officer (Deputy Director) for the Small Business Administration (SBA), Office of Disaster Assistance (ODA), Administrative Services Center - ASC in Herndon, Virginia. In conjunction with the Director, the incumbent plans, manages, and evaluates the administrative support services provided by the Center to the ODA.

    Learn more about this agency

    Responsibilities

    As an Administrative Officer (Deputy Director) at the GS-0341-15, some of your typical work assignments may include:

    • Serve as the Deputy Director of the Administrative Services Center (ASC) and report directly to the ASC Director; as such, shares in the responsibility of developing, planning, evaluating, coordinating and supervising the ASC program.
    • Provide expertise and advice on the following ASC program support services: mail and supply activities; accountable property; procurement; travel; payroll and other fiscal activities; records management; and facilities management of office, warehouse and storage facilities.
    • Devise and execute short- and long-term goals and objectives to meet program strategy, mission and goals. Develop and implement action plans, processes, and systems to generate high productivity and cost effectiveness and eliminate efficiency impediments.
    • Ensure travel functions are in compliance with the Federal Travel Regulations (FTR) and that procurement actions comply with the Federal Acquisitions Regulations (FAR). Manage the issuance and monitoring of government travel credit cards and associated delinquencies.
    • Write memorandums and assist with issuances of guidance, policies, and procedures in administrative areas. Represent the ASC at meetings and conferences with other senior officials; participate in agency panels, committees, and teams to promote improve processes and improve effective and efficient customer service.
    • Supervise ASC staff either directly or thorough subordinate supervisors. Provide advice and instruction on work and administrative matters, develop performance standards, evaluate performance, make or approve selections, develop/train employees, recommend or take action on performance and conduct issues, etc.
    IMPORTANT NOTES:
    • By applying for this position with SBA's Office of Disaster Assistance, you can enjoy challenging but satisfying work and join a highly motivated and diverse team that helps families and businesses rebuild their lives after a disaster.
    • This position is also being announced under Delegated Examining Procedures, announcement # MP-18-037-ASC-10303824.
    • ASC is located in the business area of Herndon, VA. It is conveniently located near various eateries and shops and is accessible via public transportation.

    Travel Required

    Occasional travel - During times of substantial disaster activity, you may be required to work overtime and/or travel with little or no advance notice.

    Supervisory status

    Yes

    Promotion Potential

    15

  • Job family (Series)

    0341 Administrative Officer

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    Requirements

    Conditions Of Employment

    • U.S. citizenship is required.
    • You must be able to obtain and maintain a Government travel credit card.
    • Favorable background investigation and credit check are required.
    • Credit Score must be at least 500.
    • Financial disclosure is required. (REMOVE IF THIS DOESN'T APPLY)
    • A one-year supervisory/managerial probationary period may be required.

    Qualifications

    Generally, time in Non-Pay status is not creditable towards the specialized experience requirement listed below.
    You must meet all qualification requirements by the closing date of this announcement.

    Experience:
    To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on the resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement.
    You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level.

    GS-15: To qualify you must have at least 1 full year (52 weeks) of specialized experience equivalent in difficulty and complexity to the GS-14 level in the Federal service that has equipped you with the particular knowledge, skill, and ability to perform successfully in this position. This experience may have been gained in a Non-Federal service position. In addition, this Specialized Experience must demonstrate the following:

    * Gathering and analyzing pertinent administrative data and recommending improvements for various administrative support functions, such as payroll, budget, travel, records management, accountable property and procurement;
    * Overseeing, managing or directing the day-to-day operations of an organization;
    * Communicating orally and in writing to various levels of internal and external customers to accomplish program goals; and
    * Developing organizational objectives and operating procedures.

    Education

    GS-15: There is no educational substitution for this series and grade.

    Additional information

    If selected for this position, you will be eligible for benefits. The above link is provided for your reference to explore the major benefits offered to most Federal employees.

    How You Will Be Evaluated

    The Small Business Administration is committed to building a high-performing, 21st century workforce that possesses the following core attributes: cultural astuteness, technological proficiency, articulate, strong writing capabilities, superior conflict resolution skills, and exceptional presentation skills. Candidates should be prepared as they may be further evaluated on these attributes throughout the application and selection process.

    For this vacancy, the Office of Disaster Personnel will use a Category Rating system to refer qualified applicants for consideration. This is a three-step process. First, your resume or other application is evaluated to determine if you meet the Qualifications, including the Specialized Experience described above, for the grade level(s) that you are applying for. Secondly, if you meet the minimum qualifications requirements, your responses to the questionnaire, including narrative responses, if applicable, will be compared to your resume or other application. If your resume does not support the answers you gave on the questionnaire, you may be rated "Ineligible," or you may be placed in a lower category. Third, your name will be placed in one of the three following categories:

    • Best-Qualified - highly proficient with an overall comprehensive level of knowledge, skills and abilities related to this position.
    • Well-Qualified - competent in the position with an overall accomplished level of knowledge, skills and abilities related to this position.
    • Qualified - an overall basic level of knowledge, skills and abilities related to this position.
    Application of Veterans' Preference: The Category Rating process protects the rights of veterans by placing them ahead of non-veterans within each quality category. All the veterans must be selected before any non-veterans within each category.

    For this position, disabled veterans who meet minimum qualifications for this position and have a compensable service-connected disability of at least 10% (CPS & CP) are placed at the top of the Best-Qualified category regardless of which category they would otherwise be assigned to.

    Preference eligibles who do not have a service-connected disability of 10% or more (XP or TP) are placed at the top of their quality category.

    Your qualifications will be evaluated on the following competencies:
    Administration and Management, Managing Human Resources, Organizational Awareness, Partnering, and Planning and Evaluating

    Background checks and security clearance

    Drug test required

    No

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    Required Documents

    Required Documents
    To apply for this position, you must provide a complete Application Package which includes:
    1. Your Resume showing hours worked per week, dates of employment, and duties performed.
    2. Completed Questionnaire

    • Preview at: https://apply.usastaffing.gov/ViewQuestionnaire/10303656
    • Veterans' Preference documentation, if applicable (e.g. DD-214 Member Copy 4 or other DD-214 copy showing type of discharge/character of service, SF-15 Form and related documentation, VA letter, etc.)
    • Career Transition Assistance Program/Interagency Career Transition Assistance Program documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)

    DO NOT SEND YOUR RESUME OR ANY APPLICATION DOCUMENTS TO THE AGENCY CONTACT.

    Your latest resume submitted for this position will be used for qualification determinations and supersedes previous submissions.

    ELIGIBILITY INFORMATION:
    1. Interagency Career Transition Assistance Plan (ICTAP) or Career Transition Assistance Plan (CTAP):
    If you are claiming CTAP/ICTAP eligibility, provide a copy of your most recent annual performance appraisal (which must show at least a "fully successful" rating or equivalent), and proof of eligibility, i.e., a RIF separation notice or Certification of Expected Separation, and SF-50 noting current position, grade level, and duty location. In addition to meeting all qualification requirements and selective placement factors (if applicable), CTAP/ICTAP eligibles must meet the Well-Qualified criteria for the position in order to be given priority consideration. Information about CTAP and ICTAP eligibility is also on OPM's Career Transition Resources website at: CTAP/ICTAP.
    2. If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must submit a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must submit an SF-15, "Application for 10-Point Veterans' Preference" plus the proof required by that form.
    3. If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    https://help.usajobs.gov/index.php/Pay_and_Benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
    The complete application package must be submitted by 11:59 PM (EST) on 09/24/2018 to receive consideration.

    • To begin, click Apply Online to access an online application. Follow the prompts to select your USAJOBS resume and/or other supporting documents. You will need to be logged into your USAJOBS account or you may need to create a new account.
    • You will be taken to an online application. Complete the online application, verify the required documentation, and submit the application.
    • You will receive an email notification when your application has been received for the announcement.
    • To verify the status of your application, log into your USAJOBS account, select the Application Status link and then select the More Information link for this position. The Application Status page will display the status of your application, the documentation received and processed, and your responses submitted to the online application.
    Your uploaded documents may take several hours to clear the virus scan process.

    Agency contact information

    Jose Flores

    Address

    Administrative Services Center - ASC
    13221 Woodland Park Road, 5th Floor
    Herndon, VA 20171
    US
    Learn more about this agency

    Are you excited by the idea of helping to support $39 billion in small business financing and setting proper conditions to stimulate America's economic growth? SBA has been a leader in small business development for more than 60 years. In an increasingly globalized economy, we tackle challenges confronted by the small business community across geographic boundaries. Although times have changed since the SBA was founded in 1953, the Agency's mission - to promote the growth of small business - has not. Today, SBA is more vital than ever. We work in collaboration with partner organizations and use cutting-edge technologies and well-tested best practices to multiply our impact on small businesses. America's 28 million small businesses are the engine of job creation and economic growth in this country, creating nearly two out of every three new jobs in the United States and employing over half the nation's workforce. SBA ensures that these businesses have the tools and resources required to start and expand their operations, and create jobs that support a growing economy and strengthen America's middle class.

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. After a review of your complete application is made, you will be notified of your rating and/or referral to the hiring official. If further evaluation or interviews are required you will be contacted.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/510416100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.