• Help

    Duties

    Summary

    The Center has an opening in its Education Division for a program coordinator. Under the direction of the designated assistant division director, program coordinators are responsible for the financial, administrative, technical, and support functions associated with various educational programs. Program coordinator positions require overnight travel for periods of up to a week at a time.

    Learn more about this agency

    Responsibilities

    Duties:

    • Coordinates closely with the designated assistant division director on program planning and budget management (projection, adjustments, reporting) and with education specialists/education attorneys in the administration and support of specific programs and meetings.
    • Performs a variety of administrative functions to support face-to-face and distance-learning programs, integrating technology as appropriate. Assignments include preparing and disseminating correspondence, preparing forms and financial documents, maintaining databases, maintaining office files, routing paperwork, scheduling and assisting with web conferences, preparing meeting rooms, and working with vendors to organize and book transportation and arrange catering, off-site tours, and technical support.
    • Assists in ensuring that all meeting arrangements are satisfactory and complete. For face-to-face programs, incumbent participates in site research and analysis, cost comparisons, and selection as well as coordinating with hotel or other host staff concerning administrative and financial matters. Incumbent remains on-site during programs to assist faculty and staff, troubleshoot problems, and provide other logistical and administrative support as needed.
    • When distance-learning technology is used for synchronous sessions, incumbent assists with technical arrangements, arranges appropriate technical support from the Information Technology Office, and coordinates with faculty and participants. Schedules and produces web conferences using appropriate technology, such as Adobe Connect or others. Coordinates with staff and faculty regarding web conference materials (videos, slides, documents, etc.) and communicates format requirements for all materials. Arranges and facilitates practice session(s) prior to the live program to ensure technical stability, clarify roles, and coordinate participant interactivity with staff and faculty. Tracks web conference participation and disseminates web conference recordings.
    • When distance-learning technology is used for asynchronous programs, incumbent assists with set-up and maintenance of program site on appropriate platform (e.g., Blackboard or Adobe Connect), uploads course materials, troubleshoots problems, and assists users, exercising judgment about which matters to handle personally and which ones to refer to other staff.

    Travel Required

    Occasional travel - Program coordinator positions require overnight travel for periods of up to a week at a time.

    Supervisory status

    No

    Promotion Potential

    00

  • Help

    Requirements

    Conditions Of Employment

    Duties, continued:

    • Performs a liaison function within and outside of the Center. Answers queries from judges, program faculty, court personnel, and Center staff regarding division services, programs, and related travel, hotel and training information. Incumbent exercises discretion concerning which calls can be handled personally and which require action from other staff.
    • Disseminates online surveys and other needs assessment tools used by the Center to determine education and training needs of client groups.
    • Coordinates distribution of program materials in hard copy and electronic formats, orders packing materials and other supplies, and arranges shipment of all required items to and from the program site.
    • Provides administrative and logistical support for faculty and participants at division programs.
    • Tabulates data on program participants, costs, and hours, as well as statistical information from evaluation forms for training activities.
    • Coordinates a variety of travel- and technology-based training course logistics, including maintaining financial records, sending workshop information and materials to the participants and to the training site, estimating workshop costs, and preparing financial documents for review and signature by senior Center staff. Incumbent is responsible for financial closeouts.
    • Stores materials for future use or reference on the FJC internal server. This requires accurate typing of materials and use of form letters, mailing lists, forms, standard documents, etc.
    • Creates and maintains new program records as well as faculty and staff biographies and posts program materials to an intranet site for staff and participant viewing and access.
    • Keeps current in the use of new technologies to provide administrative and logistical support for in-person, web-based, and distance-learning programs.
    • Performs other duties, either as assigned or on the incumbent's initiative, that are necessary for regular or special projects undertaken by the division.
    Key Requirements:
    • You must be a United States Citizen, subject to the exceptions enumerated at http://www.uscourts.gov/careers.
    • Selectee must favorably complete a background investigation.
    • Relatives of Center staff members may not be employed at the Center in any capacity.
    • All requirements must be met for full consideration.

    Qualifications

    Required:
    • At least 4 years of related work experience or a bachelor's degree.
    • Strong computer, database, and technology skills, including the use of standard Microsoft Office Suite programs.
    • Excellent financial, organizational, administrative, and problem-solving skills.
    • Excellent oral and written communication skills.
    • Excellent interpersonal skills.
    • Keen attention to detail.
    • High level of motivation.
    • Ability to work independently and as a team member.
    • Ability to work concurrently on multiple programs and projects.
    • Ability to prioritize tasks.
    Preferred:
    • Experience working in a federal agency.
    • Familiarity with hotel contracting and federal government travel policies, regulations, and processes.
    • Experience setting up and operating distance-learning platforms, such as web conference (Adobe Connect, etc.) and course-hosting (e.g., Blackboard, Adobe Connect, etc.) systems.

    Education

    A bachelor's degree is required, but it can be substituted with 4 years of related work experience.

    Additional information

    Federal government benefits are applicable. An array of supplemental benefits are also offered including a transportation subsidy and a flexible benefit program allowing for pre-tax deductions for health insurance, health care, dependent care, and commuter expenses. The FJC is located in the Thurgood Marshall Building, conveniently situated to public transportation directly beside Union Station. The Marshall Building houses a child development center and a health fitness facility for its tenants.

    The Center provides telework options subject to supervisory and division director approval. However, the position is located in Washington, D.C.

    This position does not carry the tenure rights of positions in the competitive civil service.

    The starting salary is set at $51,065. This position falls in the Center's pay band III which has a salary range up to $95,737; not all incumbents in pay band III positions can expect to reach the top of the range. For the successful candidate who is not currently a member of the Center staff, a higher starting salary, but not to exceed $53,618, may be considered based upon the successful candidate's current salary. For the successful internal candidate earning less than the starting range minimum, his/her salary will be brought up to the range minimum of $51,065. If the successful internal candidate's salary falls above the range minimum that salary will be matched up to his/her current salary.

    How You Will Be Evaluated

    You will be evaluated based upon the question responses you provide during a structured interview.

    Background checks and security clearance

    Security clearance

    Not Applicable

  • Help

    Required Documents

    In a cover letter referring to Announcement #18-10, please indicate specifically how you satisfy the qualifications listed above. Applications without the required cover letter or with cover letters that do not address the qualifications will not be considered. Along with the cover letter, please include a current resume that specifies dates of employment and responsibilities for all related positions. A cover letter and resume in one combined PDF document is preferred.

    All applications should be submitted to:

    Federal Judicial Center
    ATTN: OA/Human Resources Office, Room 6-190
    Announcement #18-10
    Thurgood Marshall Federal Judiciary Building
    One Columbus Circle, NE
    Washington, DC 20002-8003

    OR

    personnel@fjc.gov

    When applying, please refer to Announcement #18-10. This vacancy will remain open until filled but to assure full consideration, applications must be received by August 16, 2018.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Help

    Benefits

    https://www.fjc.gov/

  • Help

    How to Apply

    You must submit your application so that it will be received by the closing date of the announcement.

    Agency contact information

    Elia Bendavid

    Address

    Federal Judicial Center
    One Columbus Circle, NE
    Washington, DC 20002
    US
    Learn more about this agency

    The Center has an opening in its Education Division for a program coordinator. Under the direction of the designated assistant division director, program coordinators are responsible for the financial, administrative, technical, and support functions associated with various educational programs.

    Next steps

    Your complete application will be evaluated based on your qualifications. The hiring manager will consider the most highly qualified candidates for a possible interview. You will be notified by e-mail once the position has been filled.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/506159700. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.