• Help

    Duties

    Summary

    Position is located in VA Portland Health Care System (VAPORHCS) Human Resources Management Service (HRMS), and functions as a Human Resources Specialist for the Worker's Compensation Program. Provides expert guidance, consultation, case management, and assistance to supervisors and employees on the worker's compensation program. The incumbent performs technical and advisory work within the Employee Relations program, and manages the Worker's Compensation Program at the facility level.

    VAPORHCS is a complex health care system with teaching affiliations, the most prominent of which is Oregon Health and Science University (OHSU). VAPORHCS has two major campuses and ten satellite clinics. Staff are dispersed over a wide geographical area. The growing employee population includes more than 4,000 paid employees, a large nationally recognized research component, and more than 400 allied health and professional clinical trainees who rotate through VAPORHCS each academic year to complete required training. Paid employees include Title 5 General Schedule and Federal Wage System occupations (excepted and competitive service), Hybrid Title 38 and pure Title 38 occupations.

    Work Schedule: Monday - Friday 8:00 a.m. - 4:30 p.m.
    Compressed/Flexible: Compressed may be available and discussed at time of interview.
    Telework: Not available.
    Virtual: This is not a virtual position.
    Position Description/PD#: HR Specialist (Employee Benefits)/21354-A
    Relocation/Recruitment Incentives: Not Authorized.
    Financial Disclosure Report: Not required

    Learn more about this agency

    Responsibilities

    Major duties include but are not limited to:

    • Incumbent serves as a Subject Matter Expert on the Federal Employees' Compensation Act (FECA); and as a "WC Case Manager" who is involved in all facets of a case.
    • Serves as the central processing point for traumatic and occupational injury claims originating at the facility.
    • Ensures claims are processed within specific timelines and according to regulatory requirements. Advises employees and supervisors of procedures to follow when an injury occurs.
    • Informs injured employees of their responsibilities under the program by providing proper forms and procedures for filing a claim for workers compensation. Informs employees on procedures to obtain payment of bills and reimbursement of expenditures due to their injury.
    • Contacts the Office of Workers' Compensation (OWCP) to determine reason(s) for delay in processing claims or to check status of bills for employees. Provides assistance in completing and transmitting required forms.
    • Develops local procedures for operations and program maintenance for the workers' compensation program. Coordinates activities with OWCP staff, facility supervisors/managers, injured employees/claimants, Safety Office, appropriate finance office, and any other necessary offices to ensure compliance with regulatory and procedural guidance.
    • Works with/provides guidance to persons and/or groups within and outside of the organization on complex Workers Compensation issues.
    • Ensures implementation of program requirements and performs program evaluation in order to assess the strengths and weaknesses of the program.
    • Conducts research and analysis to identify trends and to define continuing problems.
    • Recommends improvements where program deficiencies are observed, and formulates and implement solutions.
    • Develops and implements facility policy and procedures, provides program training and counseling to managers and supervisors.
    • Provides the necessary information to help management/employees identify and clarify problems and issues.

    Travel Required

    Not required

    Supervisory status

    No

  • Help

    Requirements

    Conditions Of Employment

    • You must be a U.S. Citizen to apply for this job
    • Designated and/or random drug testing may be required
    • Selective Service Registration is required for males born after 12/31/1959
    • You may be required to serve a probationary period
    • Subject to background/security investigation
    • Federal employees who have held a GS position in the last 52 weeks must meet time in grade requirements.

    Qualifications

    To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/08/2018.

    Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-09 position you must have served 52 weeks at the GS-07. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

    You may qualify based on your experience and/or education as described below:
    • Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to:Knowledge of a wide range of employee benefit laws, regulations, principles, practices, and methods sufficient to: administer the workers' compensation program, develop local standard operating procedures, workers' compensation policy, conduct projects and studies, and prepare sensitive correspondence on complex, delicate, or highly contested Federal Employees Compensation Program (FECP) cases. . OR,
    • Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a Master's or equivalent graduate degree or 2 full years of progressively higher graduate education leading to such a degree or LL.B. or J.D. OR,
    • Combination: Applicants may also combine education and experience to qualify at this level. You must have an combination of specialized experience and education beyond baccalaureate degree.
    You will be rated on the following Competencies for this position:
    • Attention to Detail
    • Customer Service
    • Decision Making
    • Interpersonal Skills
    • Oral Communication
    • Problem Solving
    • Reasoning
    • Self-Management
    • Technical Competence


    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

    Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

    Physical Requirements: The regular and recurring work of thie position involves sitting at a desk, conferences, meetings, and occasional visits to activity work sites. No special physical exertion is required.

    Education

    A transcript must be submitted with your application if you are basing all or part of your qualifications on education.

    PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: http://www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education.

    Additional information

    Selected applicants will be required to complete an online onboarding process.

    The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

    Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement. Management may use any one or any combination of these methods to fill the position.

    It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.

    This job opportunity announcement may be used to fill additional vacancies.

    Veterans and Transitioning Service Members: Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    If you are unable to apply online view the following link for information regarding an Alternate Application.

    How You Will Be Evaluated

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

    Narrative responses are not required at this time. If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to; responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.Your resume and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearance

  • Help

    Required Documents

    To apply for this position, you must provide a complete Application Package which includes:

    • Resume


    NOTE: Current and former Federal employees must submit an SF-50 to help determine status eligibility and time in grade requirements.

    The following documents are accepted, and may be required if applicable to your eligibility and/or qualifications for this position. Please use this checklist to make sure you have included other documents required for your application, such as a copy of your transcript (if using education to qualify), SF-50's (current/former Federal employees), documentation to support Veterans Preference claims, or ICTAP/CTAP documentation (for displaced Federal employees). You will not be contacted for additional information.
    • Cover Letter
    • DD-214
    • Executive Core Qualifications (ECQs)
    • OF-306
    • Other
    • Other Veterans Document
    • Resume
    • SF-15
    • SF-50
    • Transcript


    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

  • Help

    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

  • Help

    How to Apply

    All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/08/2018 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/10147314.

    1. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire.
    2. Click Submit My Answers to submit your application package.
    NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.
    To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete.

    Agency contact information

    Maria Gallegos

    Address

    Portland VA Medical Center
    3710 Southwest US Veterans Hospital Road
    Portland, OR
    US
    Learn more about this agency

    OUR MISSION: To fulfill President Lincoln's promise to care for those "who shall have borne the battle" abd for their families. - by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

    VA Portland Health Care System promotes our core I CARE values: to act with Integrity and Commitment, to Advocate for Veterans, to show Respect to all, and to pursue Excellence.

    Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator.

    Visit our careers page

    Learn more about what it's like to work at Veterans Affairs, Veterans Health Administration, what the agency does, and about the types of careers this agency offers.

    http://www.va.gov/jobs/

    Next steps

    Once your online application is submitted you will receive a confirmation notification by email. After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

    You may check the status of your application at any time by logging into your USA Jobs account and clicking on Applications. Information regarding your application status can be found in the USAJobs Help Center.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/492108100. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.