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    Duties

    Summary

    MERIT PROMOTION ANNOUNCEMENT

    Tour of Duty: 8:00 a.m. - 4:30 p.m.

    Position Description Title/PD#:  Contract Specialist (Training Officer) PD# 40034-0

    Compressed/Flexible Schedules: Available

    Telework Eligible: Yes

    Virtual Position: No

    Position requires filing a Financial Disclosure report: Yes

    The Department of Veteran Affairs requires employees in this position to file a financial disclosure report.

    This recruitment is for one position with the Service Area Office (SAO) East, Network Contracting Office (NCO) 4, located in Altoona, PA, Butler, PA, Coatsville, PA, Erie, PA, Lebanon, PA, Pittsburgh, PA, Philadelphia, PA, Wilmington, DE and Wilkes-Barre, PA. The vacancy can be filled at any of the listed locations. Please indicate on your resume which location you prefer.

    VA encourages persons with disabilities to apply.

    Who May Apply: 

    • Current permanent VA employees.
    • Current permanent VA employees employed under VRA and Schedule A appointments.
    • Current permanent Title 38 & Hybrid employees including permanent Veterans Canteen Service employees employed on a full-time basis (Interchange Agreement).

    For more information on the "Who may apply" eligibility requirements, please refer to the OHRM Status Candidates and Other Candidate Definitions document.

    Learn more about this agency

    Responsibilities

    Contract Specialist (Training Officer) PD#40034-0

    Performs long-range planning and development of annual training programs; review and evaluate all training development and evaluations for the Network Contract Office (NCO). Makes overall assignments of training duties and responsibilities to ensure that the NCO employees have clearly defined training objectives. Evaluates the impact of training programs on NCO resources and independently research and develop programs. Develops and presents contract training concepts and strategies to the Director of Contracting (DoC) and promotes the total contracting vision by soliciting commitments. Exercises responsibilities involving work assignment to insure a standard approach is used for training.  Establishes guidelines and training expectations for all acquisition staff, which are clearly communicated through the employee performance management system. Engages in recruitment and outreach efforts to raise awareness among targeted groups in the Contracting Officer career field. Administers contracts and assure compliance with their terms and conditions; and terminate contracts if necessary by analyzing, negotiating, and settling claims. Performs other duties as assigned.

    Travel Required

    Occasional travel - 1-5 NIGHTS PER MONTH

    Supervisory status

    No

    Promotion Potential

    12

    Who May Apply

    This job is open to…

    Current Permanent NCO 4 VA Employees Only

    Questions? This job is open to 2 groups.

  • Job family (Series)

    1102 Contracting

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    Requirements

    Conditions Of Employment

    • You must be a US citizen to apply for this job.
    • Subject to a background/suitability investigation.
    • Designated and/or random drug testing may be required.
    • Selective Service Registration is required for males born after 12/31/1959.

    PHYSICAL REQUIREMENTS: The Contract Specialist position is primarily of an administrative nature in an office setting, however where travel to work sites is required there may be light physical work required, such as walking over uneven surfaces, or assisting technical personnel in taking measurements or elevations. Government travel for training, meetings, or customer interactions will be required in this position.

    Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of your DD214(s) and/or documentation related to your active duty service which shows dates of service, character of service (honorable, general, etc.), or dates of impending separation.

    Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veterans Preference" with required proof as stated on the form. For more information, please review the information for disabled Veterans in the application checklist or visit http://www.fedshirevets.gov/job/vetpref/index.aspx

     

    Qualifications

    To qualify for this position, applicants must meet all requirements within 30 days of the closing date of this announcement.

    Time-in-grade: Applicants must also meet time-in-grade requirements. For a GS-12 position, you must have served 52 weeks at the GS-11 level. 

    Basic Requirement:

    Must meet the basic requirement of a 4-year course of study leading to a bachelor's degree with a major in any field OR at least 24 semester hours in any combination of the following fields: accounting, business, finance, law, contracts, purchasing, economics, industrial management, marketing, quantitative methods, or organization and management. [Exceptions: Employees in GS-1102 positions will be considered to have met the standard for positions they occupy on January 1, 2000. Employees who occupy GS-1102 positions at grades 5 through 12 will be considered to meet the basic requirements for other GS-1102 positions up to and including those classified at GS-12. This includes positions at other agencies and promotions up through grade 12. However, employees must meet specialized experience requirements when seeking another position].

    AND

    Specialized Experience: Applicants must have One year of specialized experience equivalent to at least the next lower grade (GS-11) in the normal line of progression for the occupation in the organization.  Examples of specialized experience would typically include, but are not limited to: Plans, integrates, and schedules workload, sets priorities, and furnishes advice and assistance to resolve problems and ensure efficiency of training operations.  Directly responsible for annual training program for Acquisition workforce. Participates on national work groups to develop standardized training plans and training presentations for customer and continuing education purposes. Provides formal feedback and periodically evaluates employee training to the appropriate supervisors. Develops and presents contract training concepts and strategies to the DoC/DDoC and promotes total contacting vision.

    There is no educational substitution for the GS-12 level.

    Additional information on the qualification requirements are outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's website at http://www.opm.gov/qualifications.

    You will be rated on the following competencies based on your application for this position:

    Competency 1 - Knowledge of Federal Acquisition Regulations (FAR) and VA Acquisition Regulations (VAAR), related policies, directives, case law and standard operating procedures as they relate to VHA construction, healthcare supply, and service contracts related leases and sharing/selling agreements.

    Competency 2 - Ability to manage multiple projects, initiatives, reviews, and workload across multiple networks and contracting activities.

    Competency 3 - Ability to align and prioritize work assignments, develop and manage performance objectives, and align individual performance with organizational performance goals and objectives.

    Competency 4 - Ability to communicate effectively orally and in writing with a wide variety of audiences (including executive leadership, managers and customers at the central office, network and medical center level) on a wide array of topics.

    If you are referred for consideration, you may be asked to submit additional job related information, which may include, but not limited to: responses to the knowledge, skills and abilities; completion of a work sample, and/or contact for an interview.

    IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume/application does not support your questionnaire answers, we will not allow credit for your response(s).

    Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.  

    Education

    APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following website: www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. 

    Foreign Education:  To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in the interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

    Additional information

    The Career Transition Assistance Plan (CTAP)  provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified, you must submit appropriate documentation and be found well-qualified (have a final rating of 85 or more before any Veterans preference points) for this vacancy.  Information about CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/rif/employee_guides/career_transition.asp .

    Placement Policy:  The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion.  The position may be filled by reassignment, change to lower grade, transfer, appointment, or reinstatement.  Management may use any one or any combination of these methods to fill the position.

    This job opportunity announcement may be used to fill additional vacancies.

    How You Will Be Evaluated

    Your résumé and/or supporting documentation will be verified. Please follow all instructions carefully. Errors or omissions may affect your rating or consideration for employment.

    Background checks and security clearance

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    Required Documents

    The following documents are required:

    1. Your Résumé (Must include series, grade, step, starting and ending dates of employment, month and year, and hours worked per week, and salary information) 

    2. You must submit a copy of your last or most recent signed Notification of Personnel Action (SF50) showing your position, title, series, grade and eligibility. Applicants who fail to submit this form will be rated INELIGIBLE (SF-50 must be in PDF format; text format will not be accepted). Note: Your SF-50 must reflect the grade and step information equivalent to or greater than the grade lower than the position you are applying to. This may not always be your most recent SF-50. You may need to submit more than one SF-50.
    3. Performance Appraisal - This document is optional for all applicants.

    4. Copy of unofficial transcripts. Must show name of college to determine accreditation. If qualifying based on degree, or for positions requiring a degree, the transcript must show date the degree was conferred. NOTE: Transcripts should state degree conferred, and have a date.  If selected, you must provide official transcripts. 

    5. Preferred Requirements: FAC link: : www.fai.gov/drupal/certification/contracting-fac-c

     GS-13 & above

    APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement). Therefore, applicants must report attendance and/or degrees from only these schools. Applicants can verify accreditation at the following website: www.ed.gov/admins/finaid/accred/index.html. All education claimed by applicants will be verified by the appointing agency accordingly. 

    You must possess a bachelor's degree conferred or approved by an accredited college or university based on a 4-year course of study. Simply being enrolled and working toward a degree does not meet the qualification standard. NOTE: Transcripts should state degree conferred, and have a date.

     Use this checklist to ensure you have included other documents required for your application. You will not be contacted for additional information.

    Faxing Applications or Supporting Documents:  

    You are encouraged to apply online. Applying online will allow you to review and track the status of your application. If you are unable to apply online or unable to upload your supporting documents to your online application, follow the directions located at the following site: Fax Options. The Vacancy ID of the job opportunity announcement is 2023555.

    NOTE: If you applied online and your application is complete, do not fax the paper application (1203-FX) as this will overwrite your prior online responses and may result in you being found ineligible.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    Benefits

    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    VA offers a comprehensive benefits package. This link provides is an overview of the benefits currently offered: http://www.vacareers.va.gov/why-choose-va/benefits/index.asp

    VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies.  This position may be authorized for telework.  Telework eligibility will be discussed during the interview process.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    To apply for this position, you must complete View Occupational Questionnaire and submit the documentation specified in the Required Documents section below.

    The complete Application Package must be submitted by 11:59 PM (EST) Thursday, December 07, 2017 to receive consideration.

    1. To begin the process, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.

    2. Click Submit My Answers to submit your application package.

    NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date.   Applicants are urged to apply online; this process is easier, faster, and provides more information as applications are processed.

    To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.

    To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

    MAILED/EMAILED APPLICATIONS WILL NOT BE ACCEPTED.  ANY APPLICATION MATERIALS SUBMITTED VIA MAIL/EMAIL WILL BE DESTROYED AND NOT RETURNED.

    Agency contact information

    VHA SERVICE CENTER

    Address

    SAO EAST
    323 North Shore Dr
    Suite 500
    Pittsburgh, PA 15212
    Learn more about this agency

    OUR MISSION: To fulfill President Lincoln's promise – "To care for him who shall have borne the battle, and for his widow, and his orphan" – by serving and honoring the men and women who are America's Veterans. How would you like to become a part of a team providing compassionate care to Veterans?

    Next steps

    After we receive application packages (including all required documents) and the vacancy announcement closes, we will review applications to ensure qualification and eligibility requirements are met. During our review, if your résumé and application package do not support your questionnaire answers, we will adjust your rating accordingly. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email (if provided); otherwise, applicants will receive a notification letter via the U.S. Postal Service. Referred applicants will be notified as such and may be contacted directly by the hiring office for an interview. All referred applicants receive a final notification once a selection decision has been made.

    You may check the status of your application at any time by logging into your USAJOBS account and clicking on “Application Status.” For a more detailed update of your status, click on “more information.” Information regarding applicant notification points can be found in the USAJobs Resource Center.

    INCOMPLETE APPLICATIONS will receive a rating of ineligible due to missing forms. Request for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be responsible for incompatible software, fax transmissions, delays in mail service, etc.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/484202400. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.