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If you would like to be a part of a Federal organization dedicated to serving our Nation and those who defend it, consider a career with the Department of Defense (DoD) Office of Inspector General (OIG). The agency promotes integrity, accountability and improvement of critical DoD programs and operations to support mission accomplishment and to serve the public interest. The OIG offers the full range of Federal benefits (https://help.usajobs.gov/index.php/Pay_and_Benefits) and a flexible work schedule, depending on position requirements.
This position is located in Department of Defense (DoD), Office of Inspector General (OIG), Mission Support Team (MST), Office of the Chief Information Officer (OCIO), The work involves the creation, dissemination, research, storage and disposition of Federal records and information. A Senior Records and Information Specialist may assist with the formulation of policy, retention schedules and strategic planning, conduct program outreach, coordinate or conduct training, search information and evaluate information governance according to established guidelines.
As a Records and Information Specialist , GS-0308-12, your typical work assignments may include the following under supervision:
- Provides substantive content to the development and implementation of records management procedures and policies to facilitate effective and efficient record-keeping program agency wide.
- Performs searches for information using automated recordkeeping tools, systems, and technologies in response to complex requests that include sensitive information and classified materials.
- Advises OIG personnel on electronic recordkeeping, identifies and revises procedures and methodologies that improve the effectiveness and efficiency of the OIG information life cycle.
- Perform periodic Records Information Management (RIM) quality control reviews, inspections, surveys, compliance audits, and risk assessments to measure the effectiveness of electronic recordkeeping within the agency.
- Develops and conducts training for OIG personnel using widely accepted training methodologies and techniques.
Occasional travel - May require up to 5% temporary travel (TDY)
Who May Apply
This job is open to…Status Candidates (Merit Promotion and VEOA Eligibles)
Questions? This job is open to 2 groups.
Job family (Series)
Conditions Of Employment
- Must be a U.S. Citizen
- Males born after 12-31-59 must be registered for Selective Service
- Resume and supporting documents (See How To Apply)
- Suitability for Federal employment - a background investigation
- May be required to successfully complete a probationary period
- Only experience and education obtained by the closing date of this announcement will be considered.
- Status candidates must meet time-in-grade requirements (52 weeks at the next lower grade level).
- Position has been designated as Special Sensitive; incumbent is required to obtain and maintain a Top Secret/SCI clearance.
- U.S. Citizenship is required for this position.
- Recruitment incentives WILL NOT be authorized.
- Permanent Change of Duty (PCS-Relocation) expenses WILL NOT be paid.
- If you have not previously successfully completed a probationary period with the Federal Government in a similar position, you will be required to serve a two year probationary period.
- Incumbent is required to submit to urinalysis to screen for illegal drug use prior to appointment and is subject to random drug testing for the duration of service with Department of Defense (DoD) OIG. Organizational entities with the DoD are not required to conduct drug testing for DoD civilian employees moving by transfer or reassignment from one DoD Testing Designated Position (TDP) to another TDP with no break in service within the DoD, unless deemed appropriate on a case-by-case basis by the gaining Component.
- Position(s) may be filled by displaced Department of Defense (DoD) employees through the Priority Placement Program.
QualificationsSpecialized Experience: Applicants must have one year of specialized experience equivalent to the GS-11. The Specialized Experience is defined as: Knowledge of records and information management practices and principles; regulations and rules governing records retention, experience working with National Archives and Records Administration (NARA) and electronic records keeping systems; experience with data search principles, practices and software applications; ; documents retrieval and disposal; filing systems; and software applications.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
There is no substitution of education for experience at this level.
Veterans Employment Opportunity Act (VEOA): To be eligible for a VEOA appointment under Merit Promotion procedures, you must be a preference eligible or a Veteran separated after 3 years or more of continuous active service performed under honorable conditions.
Males born after 12-31-59 must be registered or exempt from Selective Service (see https://www.sss.gov/RegVer/wfRegistration.aspx).
Career Transition Assistance Programs: These programs apply to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed. To receive selection priority for this position, you must: (1) meet CTAP or ICTAP eligibility criteria; (2) be rated well-qualified for the position with a score of 90 or above; and, (3) submit the appropriate documentation to support your CTAP or ICTAP eligibility. For more information visit: http://www.opm.gov/rif/employee_guides/career_transition.asp.
Noncompetitive Appointment Authorities: For more information on noncompetitive appointment authority eligibility requirements:
- Persons with Disabilities-Schedule A
- Special Hiring Authorities for Veterans
- Special Hiring Authority for Certain Military Spouses
- Other Special Appointment Authorities
How You Will Be Evaluated
Once the announcement has closed, your résumé and supporting documentation will be used to determine if you meet the qualifications listed on this announcement. If you are minimally qualified, your résumé and supporting documentation will be compared to your responses on the assessment questionnaire to determine your level of experience. If you rate yourself higher than is supported by your application package, your responses may be adjusted and/or you may be excluded from consideration for this position. If you are found to be among the top qualified candidates, you will be referred to the selecting official for employment consideration.
Your qualifications will be evaluated on the following competencies (knowledge, skills, abilities and other characteristics):
- Manages and Organizes Information
- Knowledge Management
- Information Management
- Organizational Awareness
- Communication skills
Background checks and security clearance
To apply for this position, you must submit a complete Application Package which includes:
1. Your resume showing work schedule, hours worked per week, dates of employment and duties performed.
2. Completed assessment questionnaire.
3. Other supporting documents:
- Cover Letter, optional
- Most recent SF-50, "Notification of Personnel Action" showing you are/were in the competitive service and the highest grade or promotion potential held (if applying as a status candidate with current or former Federal Service).If the position currently occupied is Excepted Service (#2 on block 34 of SF-50), you must provide documentation, a SF-50, that provides proof that you've held a permanent position with career or career-conditional status
- Most recent Performance Appraisal, if applicable
- DD-214, SF-15 Form and VA letter, or certification of expected discharge or release from active duty from Veterans for consideration under Veteran hiring authorities
- Noncompetitive appointment authority documentation, if applicable
- Career Transition Assistance Program/Interagency Career Transition Assistance Program Documentation, if applicable (e.g. Certification of Expected Separation, Reduction-In-Force Separation Notice, or Notice of Proposed Removal; SF-50 that documents the RIF separation action; and most recent performance appraisal.)
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
To apply for this position, you must complete the online application and submit the documentation specified in the Required Documents section below.
A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
- To begin, click Apply to access the online application.You will need to be logged into your USAJOBS account to apply.If you do not have a USAJOBS account, you will need to create one before beginning the application.
- Follow the prompts to select your résumé and/or other supporting documents to be included with your application package.You will have the opportunity to upload additional documents to include in your application before it is submitted.Your uploaded documents may take several hours to clear the virus scan process.
- After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
- You will be taken to the online application which you must complete in order to apply for the position.Complete the online application, verify the required documentation is included with your application package, and submit the application.
- If you are unable to apply online, you must request an alternative application which is available from the
Agency contact information
AddressDODIG - MISSION SUPPORT TEAM
4800 Mark Center Drive
Alexandria, VA 22350
Visit our careers page
Learn more about what it's like to work at Office of Inspector General, what the agency does, and about the types of careers this agency offers.
Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/481261300. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.