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    For information on the NIH mission, goals, and Institutes and Centers, visit NIH Overview.

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    NIH Student Trainees perform duties in one of the Institutes or Centers in the National Institutes of Health (NIH). NIH Student Trainees receive on-the-job training while pursuing their educational degree. Assignments are aimed at developing the employee's skills and knowledge to progressively perform more difficult duties.

    As an Student Trainee (Administrative Support), you may:

    • Establish and maintain office files. 
    • Receive incoming calls and visitors. 
    • Provide callers and visitors with general information. 
    • Prepare a variety of standardized documents from rough draft and/or oral instructions. 
    • Process and distribute mail to appropriate individuals. 
    • Develop documents using a variety of office automation applications.
    • Perform special projects.

    Travel Required

    Not required

    Supervisory status


    Who May Apply

    This job is open to…

    U.S. citizens, non-U.S. citizens, national or legal permanent residents

    Questions? This job is open to 1 group.

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    Conditions Of Employment

    • Must be at least 16 years old by closing date.
    • Position is subject to a background investigation.
    • Must be a U.S. citizen prior to conversion to a career-conditional appt.
    • Must meet education requirements (see Qualifications section below).
    • Must have obtained and maintain a cumulative GPA of 3.0 or above.

    Males born after December 31, 1959, must be registered with Selective Service. If under the age of 18, registration is required prior to your 18th birthday.


    Applicants must be 16 years of age by the closing date.


    To qualify for the GS-1: You must be enrolled in a high school diploma or General Education Diploma (GED) program. 

    To qualify for the GS-2: You must have completed the requirements for a high school diploma or GED. 

    To qualify for the GS-3: You must have completed at least one (1) full year of post high school education.

    To qualify for the GS-4: You must have completed at least two (2) full years of post high school education or completed the requirements for an associate's degree.

    To qualify for the GS-5:  You must have completed four (4) academic years of post high school education leading to a bachelor's degree or equivalent degree.

    To qualify for the GS-6:  You must demonstrate in your resume, at least one (1) year of qualifying experience equivalent to a GS-05 in the Federal Government (obtained in either the private or public sector).  Examples of qualifying experience include: , etc.

    To qualify for the GS-7:  You must have completed one (1) full academic year of graduate level education OR eligibility under the Superior Academic Achievement Provision and completion of a bachelor's degree.  To be eligible under Superior Academic Achievement at the GS-07 level you must meet one of the following requirements a) graduating within the upper third of the graduating class in a college, university, or major subdivision such as the College of Liberal Arts or the School of Business Administration, based on completed courses; b) having a grade point average of 3.0 or higher out of a possible 4.0 as recorded on your official transcript, or as computed based on 4 years of education, or as computed based on courses completed during the final 2 years of the curriculum; or 3.5 or higher out of a possible 4.0 based on the average of the required courses completed in the major field or the required courses in the major field completed during the final 2 years of the curriculum; c) being elected for membership in a national scholastic honor society.

    Special Provisions for Student Trainees with Previous Related Education or Experience:   Previous education and/or experience may be evaluated to determine the highest grade level for which the individual is qualified.


    You must submit a copy of your transcripts.  Unofficial transcripts are accepted in the application; however, official transcripts will be required prior to receiving an official offer.  If you are enrolled for the Fall 2017 semester and do not have a transcript, please provide an acceptance or enrollment letter with your application (e.g. a graduating high school student that is enrolled for a Bachelor's degree program for Fall 2017 must provide proof of acceptance).  Applicants who have completed their education outside the United States must have their foreign education evaluated by an accredited organization.  Additionally, the student must provide a copy of the evaluation at the time of application.

    Superior Academic Achievement: When claiming SAA, the applicant must provide supplementary evidence to verify SAA (e.g. transcripts).

    To be eligible, you must be currently enrolled in a degree-seeking program or accepted for enrollment on at least a half-time basis in an accredited educational institution.  These institutions include (but are not limited to):

    • High School
    • College (including 4-year colleges/universities, community college, and junior college)
    • Professional, Technical, Vocational, and Trade School
    • Advanced Degree Program
    • Certificate Program
    • Other qualifying educational institutions

    A note about certificate programs: Certificate programs are defined as post-secondary education in a qualifying educational institute and must be equivalent to at least one academic year of full-time study. The certificate program must also be a part of an accredited college-level, technical, vocational, trade, or business school curriculum.

    You must possess a cumulative GPA of 3.0 or higher on a 4.0 scale. We do not round. GPA is based on current enrollment.

    Additional information

    This announcement accepts applicants during the open period: March 27, 2017 - March 31, 2017; however, there will be a 400 applicant cut-off.  This announcement will close at 11:59PM EST on the day the 400th application is received.  Early submission of your application is highly encouraged.

    This position is a temporary NIH Student Trainee position with a not-to-exceed (NTE) date of September 30, 2017.  Managers will have the option to extend these appointments on a case-by-case basis.

    NIH Student Trainees must work 640 hours prior to graduation in order to be eligible to convert.  NIH Student Trainees and their supervisors must sign a Pathways Participant Agreement which outlines expectations for the Student Trainee prior to entrance on duty.  A cumulative GPA of 3.0 of higher on a 4.0 scale is required throughout the duration of the program.


    This announcement can be used to fill a variety of administrative positions such as: HR Assistant (0203), HR Specialist (0201), Program Specialist (0301), Program Support Assistant (0303),  Administrative Technician (0303), Management/Program Analyst (0343), Budget Analyst (0560), Technical Writer/Editor (1083), Contract Specialists (1102), Purchasing Agent (1105), Grants Management Specialist (1109), IT Specialist (2210), Computer Assistant (0335), Communications Clerk (0394), Auditor (0511), Accountant (0510), Public Health Analyst (0685), as well as many others.  Non-competitive conversion may be made to either a one-grade or two-grade interval position, depending on the agency's needs.  An individual participating in the Student Trainee Program who otherwise meets the Program requirements for conversion (i.e., work hours, satisfactory performance, educational requirements, training completed, etc.) may be converted to a position that has an established career ladder. For a description of the positions listed above, please visit: http://www.jobs.nih.gov/globalrecruitment/.

    While conversion is not guaranteed, Student Trainees, with U.S. citizenship, may be converted to a career-conditional appointment (permanent, or to a term position lasting 1-4 years) within 120 days of successful completion of all program requirements specified by the Pathways Participant Agreement.

    Students graduating in May or June 2017 and are not enrolled for a new degree-seeking program after graduation will be rated ineligible for this position.

    We are unable to pay relocation expenses.

    Applicants under 18 years of age will require a work permit prior to appointment.


    The National Institutes of Health participates in the USCIS Electronic Employment Eligibility Verification Program (E-Verify).  E-Verify helps employers determine employment eligibility of new hire and the validity of their Social Security numbers.


    The NIH maintains a tobacco-free work environment and campus.

    How You Will Be Evaluated

    Applications will be evaluated against the basic qualifications. Veterans' Preference does apply. If you are a veteran, please refer to the following links for additional information and required documents: http://www.jobs.nih.gov/veterans/faqs.htm#preference.

    We will review your application package to ensure that you meet the job requirements. Your application package must support your answers to the assessment questionnaire. If your answers cannot be verified, your rating will be changed to an appropriate level. If you are claiming Veterans' Preference, to verify your preference claim and receive preference you MUST submit supporting documents with your application package. These documents may include, but are not limited to: DD-214 (which indicates character of service), SF-15, VA Letter and/or Activation/Deactivation orders. Qualified applicants will be placed in one of four groupings:


    Preference eligible having a compensable service-connected disability of 10 percent or more (CPS and CP)Other 10-point preference eligible (XP)5-point preference eligible (TP)Non-preference eligible


    Selections must be made in preference order. All individuals in the highest preference group must be selected before making selections from the next lower preference eligible group. All preference eligibles must be selected before making selections from the non-preference eligible group.

    Background checks and security clearance

    Security clearance

    Q - Nonsensitive

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    Required Documents

    The following information is needed for a complete application:
    1.     Resume via USAJOBS.
    2.     Responses to online questionnaire.
    3.     Unofficial Transcripts or Enrollment Verification

    If you are claiming veterans' preference, a copy of your DD-214, member 4, or certification of expected discharge or release from active duty under honorable conditions dated within the last 120 days. Veterans claiming 10-point preference must submit a SF-15 and all documents indicated on the form as proof of the type of preference. To ensure your information is secure, please block out any Social Security numbers (SSNs). Clean copies may be requested if you are hired.

    Failure to submit any of the above mentioned required documents may result in loss of consideration due to an incomplete application package. It is your responsibility to ensure all required documents have been submitted.

    If you are relying on your education to meet qualification requirements:

    Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

    Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

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    A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

    Student Trainees appointed for less than 90 days in duration are generally not eligible for benefits. For more information, check out New Employee Benefits at NIH and OPM's Employee Benefits Information.

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.

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    How to Apply

    Submission of a resume alone IS NOT a complete application.  You must provide a complete online Application Package which includes:

    1. Your Resume (Please provide sufficient details in your resume to enable us to determine if you meet the requirement for qualifying experience (as stated in the Qualifications section) and to support your answers to the online questionnaire. Providing insufficient details in your resume may result in a lower or ineligible rating.)
    • Your unofficial Transcript or Enrollment Verification to demonstrate current enrollment in a degree seeking program, attending at least half-time, and hold a current cumulative GPA of 3.0 or higher.
    • A complete Assessment QuestionnaireView Assessment Questions.
    2. Other required supporting documents (See the Required Documents section for any additional forms and/or supplemental materials required.) 

    For additional information, click on the link below:

    Information on Reasonable Accommodation

    For technical difficulties, contact HR Systems Support between 8:00 AM and 4:30 PM ET Monday through Friday at hrss@nih.gov

    Agency contact information

    Heather M. Powell


    National Institutes of Health
    2115 E Jefferson St
    Bethesda, MD 20892
    Learn more about this agency

    Make the most of your summer with an internship at the National Institutes of Health-- the nation's premiere biomedical research center! Its 27 Institutes and Centers are the foundation for the medical innovation sector as they enhance health, lengthen life, and reduce illness and disability. This is an opportunity to work with top professionals who exemplify and promote creative discoveries, innovative strategies, and collaborative exchange of information. Be a part of the mission-- apply now! 

    Visit our careers page

    Learn more about what it's like to work at National Institutes of Health, what the agency does, and about the types of careers this agency offers.


    Next steps

    Within 15 business days of the closing date, Monday, March 27, 2017, you may check your status online at USAJOBS.  We will update your status after each key stage in the application process has been completed.

Fair & Transparent

The Federal hiring process is setup to be fair and transparent. Please read the following guidance.

Equal Employment Opportunity Policy

The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Reasonable Accommodation Policy

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

A reasonable accommodation is any change to a job, the work environment, or the way things are usually done that enables an individual with a disability to apply for a job, perform job duties or receive equal access to job benefits.

Under the Rehabilitation Act of 1973, federal agencies must provide reasonable accommodations when:

  • An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
  • An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
  • An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.

You can request a reasonable accommodation at any time during the application or hiring process or while on the job. Requests are considered on a case-by-case basis.

Legal and regulatory guidance

This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/466485200. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.