ATTENTION: Due to the large number of qualified applicants for positions of this type, this job announcement will close at 11:59 pm Eastern Time on either: (A) The closing date listed above or (B) The date that 150 applications are received; whichever occurs first. If the announcement closes on the date that 150 applications are received, all applications submitted by 11:59pm that day will be given consideration, including those in excess of 150.Learn more about this agency
We encourage applicants to apply as soon as possible to ensure their applications are submitted before the announcement closes. We will not consider applications which are late due to the announcement closing once the above number of applications is reached.
This position is located the Smithsonian Institution’s National Zoological Park’s Smithsonian Conservation Biology Institution in Front Royal Virginia. The incumbent will be responsible for providing purchasing, property management, the processing of travel orders, and other operational needs associated for with center and/or program activities. Incumbent will also be responsible for maintaining a cuff record system by updating information and documentation systems, as well as other similar functions of administration for NZP/SCBI. NZP has major facilities located at Rock Creek Park in Washington, DC and Front Royal, VA with a number of staff members located permanently in different areas of the country or overseas.
- Helps Administrative staff monitor budget execution for a center/program to insure that center/program objectives are met and funds are spent in accordance to their guidelines.
- Procures goods and services by preparing contracts, using a purchase card, and/or creating a purchase order then verifying product or services are accounted for, received, and vendor is paid.
- Incumbent processes domestic and foreign travel for center/program staff its visitors, and SI Interns and Fellows.
- Performs programmatic functions relating to the Departments mission and functions.
Who May Apply
This job is open to…This position is open to all candidates eligible to work in the United States.
Questions? This job is open to 1 group.
Job family (Series)
Conditions Of Employment
- Pass Pre-employment Background Investigation.
- Complete a Probationary Period.
- Maintain a Bank Account for Direct Deposit/Electronic Transfer.
- U.S. citizenship
Qualification requirements must be met within 30 days of the job announcement closing date.
QualificationsExperience: You qualify for this position if you possess one year of specialized experience equivalent to at least the GS-05 (Federal or other) at the GS-5 level that is close or similar to the work of this job. For this position Specialized experience is defined as procuring supplies and services; providing budget, financial, travel, and personnel management support and performing other administrative functions.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Part-time and/or unpaid experience related to this position will be considered to determine the total number of years and months of experience. Be sure to note the number of paid or unpaid hours worked each week.
Or Education: One full year of academic graduate level education or superior academic achievement may be substituted to meet the specialized experience requirements.
Superior Academic Achievement Provisions:
1. A grade-point average (GPA) of B (3.0 or higher on a 4.0 scale) for all completed undergraduate courses, or courses completed in the last two years of undergraduate curriculum; or
2. A grade-point average (GPA) of B+ (3.5 or higher on a 4.0 scale) for the required courses in your major field of study, or required courses in your major completed in the last two years of undergraduate study; or
3. Rank in the upper one-third of your class in the college, university, or major completed in the last two years of undergraduate study; or
4. Election to membership in a national scholastic honor society, other than freshman honor societies.
Or a Combination: Education and experience may be combined to meet the basic qualifications; for example, a half year of experience and a half year of education in the field may be qualifying.
Special Instructions for Foreign Education: If you are qualifying by education and/or you have education completed in a foreign college/university described above, it is your responsibility to provide transcripts and proof of U.S. accreditation for foreign study. For instructions on where to fax these documents, see the "Required Documents" section of this announcement.
Please see Benefits at www.sihr.si.edu for a complete
How You Will Be Evaluated
Your application will be evaluated first for the basic qualifications described above. The applications that meet the basic qualifications will be evaluated further against the following criteria:
- Knowledge and ability of automated office applications, e.g. Microsoft Word, Excel, PowerPoint, Access (or other databases) and SharePoint.
- Knowledge of government policies and procedures related to procurement and travel functions.
- Ability to provide administrative support to a unit, department, or center while maintaining a high level of customer service.
To preview questions please click here.
Background checks and security clearance
Your application package should include the following documents:
- Detailed resume created in the USAJOBS Resume Builder.
- Unofficial school transcripts, if the position has an education requirement or if you are using education to qualify. If selected for the position, you must provide an official transcript before appointment.
- Proof of U.S. accreditation for foreign study, if applicable.
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
A career with the U.S. Government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time, or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How to Apply
Click on the "Apply Online" button on the upper right side of the page.
- You must apply for this position online through the 'Apply Online' button and submit required supplemental documents (if they are relevant to you).
- You may submit required documents by uploading them online during the application process;
You may manually fax required documents. Faxes are received by an automated system, not a physical fax machine. Documents that are faxed as part of the application process must be sent with the system generated cover sheet by the closing date. Documents faxed without the system generated coversheet are not retrievable and cannot be considered as part of the application package.
- The complete application package, including any required documents, is due in the Smithsonian Office of Human Resources on the closing date of the announcement by 11:59 PM Eastern Time.
- If you are unable to apply online, paper applications may be accepted with prior approval of the Contact Person listed below.
Agency contact information
Office of Human Resources
POB 37012, 600 Maryland Avenue, MRC 517
Washington, DC 20013-7012
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At the end of the application process you will be able to create and save a PDF file that contains your responses to the assessment questions. You may save this file as initial receipt of your application. After the job announcement closes, you will receive an email from the Smithsonian with confirmation of receipt.
The Smithsonian receives many applications for each job. Each application is reviewed carefully which may take a few weeks. We will send you an e-mail to update you as we go through phases of the application review process. You may also check your application status by logging into www.usajobs.gov and selecting the tab "My USAJOBS;" e-mailing email@example.com; or by contacting the Office of Human Resources Representative listed.
Fair & Transparent
The Federal hiring process is setup to be fair and transparent. Please read the following guidance.
Equal Employment Opportunity Policy
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy And gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application process should follow the instructions in the job opportunity announcement. For any part of the remaining hiring process, applicants should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
Legal and regulatory guidance
This job originated on www.usajobs.gov. For the full announcement and to apply, visit www.usajobs.gov/GetJob/ViewDetails/464117500. Only resumes submitted according to the instructions on the job announcement listed at www.usajobs.gov will be considered.