Job Title: Executive AssistantJob Announcement Number: ARC-2012-3
Agency: Appalachian Regional Commission
This position is closed and no longer accepting online applications through USAJOBS.
The contents of the announcement can still be viewed.
/ Per Year
Wednesday, December 05, 2012 to
Wednesday, December 26, 2012
SERIES & GRADE:
Full Time -
1 vacancy in the following location:
Washington DC, DC United States
WHO MAY APPLY:
Status Candidates (Merit Promotion and VEOA Eligibles)
The Appalachian Regional Commission was formed as a result of a task force created in 1963 by President John F. Kennedy to examine Appalachias special economic problems and to recommend solutions.
The ARC today is a quasi-federal partnership agency providing advocacy and grants to support community and economic development in Appalachia, a 13-state region. ARC-funded programs include construction of an interstate-quality highway system, education and job training, health care, water and sewer systems, housing and other essentials of comprehensive economic development. The broad objective of these programs is to support development of Appalachias human and community infrastructure to provide a climate for the growth in business and industry that will create jobs. The Commission is a very small organization. The leadership of the partnership consists of a federal co-chair and the governors of the 13 member states. There is a staff of approximately 60 employees, located in Washington, DC, most of whom are not federal employees.
- You must be a U.S. Citizen.
The incumbent serves as the Executive Assistant to the Federal Co-Chairman in the Federal Office of the Commission. The Federal Co-Chairman is a Presidential Appointee. Incumbent performs a variety of administrative or executive support tasks that may be confidential and sensitive. Incumbent handles phone calls for the Federal Co-Chair which requires a high degree of tact and diplomacy. Screens callers and schedules meetings, referring people to other appropriate officials of the Commission as necessary. Plans, coordinates and arranges travel for the Co-chair, assuring that all hotel and transportation arrangements are made. Makes arrangements for meetings and conferences including space, time, participants, transportation, equipment, and other similar matters including assembling background material for agenda items and informing participants of topics to be discussed. Drafts letters for signature and edits correspondence and papers drafted by the Federal Co-Chairman for form and content. Receives all incoming mail requiring the personal attention of the Federal Co-chairman, and reviews, all outgoing correspondence and action documents before releasing for signature. Functions as office manager, managing the day to day operations, workflow, and administrative support of the Office of the Federal Co-chairman.
To qualify at the Grade 10 level, applicants must have at least one year of specialized experience equivalent to the Grade 9 level in the Federal service. To qualify at the Grade 11 level, applicants must have at least one year of specialized experience equivalent to the Grade 10 level in the Federal service. Specialized experience is executive level administrative support, serving in a position that is the primary office support and which required a knowledge of clerical and administrative procedures and requirements, various office skills, and ability to apply such skills.
HOW YOU WILL BE EVALUATED:
Your resume will be reviewed to determine whether you meet the qualification requirements outlined in this announcement. Therefore, it is imperative that your resume contain sufficiently detailed information upon which to make the qualification determination. Please ensure that your resume contains specific information such as position titles, beginning and ending dates of employment for each position, average number of hours worked per week, and if the position is/was in the Federal government, you should provide the position series and grade level.
If you are found qualified, your resume will be evaluated to measure the degree in which your background matches the competencies/knowledge, skills and abilities (KSAs) listed below. Top ranked candidates will be referred to the selecting official for further review and consideration.
1. Ability to manage multiple assignments and conflicting priorities while meeting various deadlines.
2. Ability to use diplomacy and discretion when giving out information and referring and directing callers and visitors.
3. Ability to be responsive to and to maintain effective working relationships with management and staff at all levels within the Commission and to deal effectively with contacts from outside the Commission.
4. Skill in using Microsoft Office and its various components in addition to other software applications such as time and attendance, travel and appointment scheduling.
5. Skill in composing correspondence and ensuring proper grammar, punctuation, and format.
6. Skill in organizing and managing daily administrative workflow.
You do not need to respond separately to these KSAs but you should be sure to cover them in your resume and any other documents submitted.
HOW TO APPLY:
Applicants should submit a complete resume or other form of application. A cover letter is preferred but not required to be considered for this vacancy. Applications may be submitted by email, fax or regular mail to:
Appalachian Regional Commission
Human Resources Office, Suite 700
1666 Connecticut Avenue, NW
Washington, DC 20009-1068
The following documents must be submitted by 11:59 p.m. (ET) on the Vacancy Announcement Closing Date.
Resume or other Form of Application
Copy of latest SF-50, Notification of Personnel Action that shows: (1) permanent or career-conditional tenure (codes 1 or 2, in block 24), and (2) position occupied in the competitive service (code 1, in block 34), if applicant has current or previous Federal civil service experience.
Copy of latest Performance Appraisal
Displaced Employee Placement Documents Only required if requesting priority consideration under ICTAP Eligibility.
DD-214 verifying military service, eligibility for consideration under the Veterans Employment Opportunity Act (VEOA) and showing character of discharge (ex. Member Copy 4 vs. Copy 1)
WHAT TO EXPECT NEXT:
Once your resume is received, you will receive an acknowledgement email notifying you that your submission was successful. After a review of your application is made, you will be notified regarding your referral to the hiring official. If further evaluation or interviews are required, you will be contacted.
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