This Position Is No Longer Available

Job Title:Human Resources Assistant

Department:Department Of Justice

Agency:Offices, Boards and Divisions

Job Announcement Number:12-CRD-033-(MPP)

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$37,983.00 to $60,765.00 / Per Year

OPEN PERIOD:

Friday, December 07, 2012 to Wednesday, January 02, 2013

SERIES & GRADE:

GS-0203-06/08

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy in the following location:
Washington DC Metro Area, DC United States

WHO MAY APPLY:

Applications will be accepted from current and former competitive service Federal employees, (please submit SF-50 (Notification of Personnel Action) in order to confirm your status) VEOA eligibles and people under special hiring authorities.

JOB SUMMARY:

 

The Department of Justice is the principal federal agency charged with enforcing federally-protected civil and constitutional rights. The Civil Rights Division's mission comprises two prongs: (1) vigorous enforcement of the criminal laws prohibiting civil rights abuses, including 'color of law' violations by state officers, trafficking in humans, conspiracy to violate federally-protected rights, and criminal interference with housing rights; and (2) defending individuals' federal civil rights through a panoply of means including civil litigation, consent orders, settlements, technical assistance, public outreach, and education programs.

In support of the enforcement responsibilities of the Civil Rights Division (Division), the Administrative Management Section provides a diverse array of management and technical services. These services include, but are not limited to, personnel administration, budget formulation and execution, facility services, mail and file operations, and automated systems.

Division offices are near the Metro transportation system or other public transportation, and are conveniently accessible to restaurants, museums and other Washington, D.C. area attractions. Most jobs in the Division offer alternative work schedules and other family friendly opportunities. Most employees who commute by public transportation are eligible for a transit subsidy benefit.

KEY REQUIREMENTS

  • U.S. Citizenship.
  • Background and/or Security Investigation required.
  • You must submit your application by 11:59 pm EST on the closing date.

DUTIES:

This position is located in the Division's , Administrative Management Section. The incumbent provides clerical, technical and administrative support to a team of Human Resources Specialists who provide staffing, classification, employee and labor relations, benefits, and personnel action processing services. As such, the incumbent performs the following duties and responsibilities:

 

  • Processes a broad range of personnel actions and payroll documents such as accessions, separations, leave without pay, position changes, pay, and changes in service computation dates, awards, health, life insurance and other benefit forms in the National Finance Center's (NFC) automated personnel/payroll system.
  • Establishes and maintains employees’ official personnel and employee performance records in electronic format, including consolidating prior service records. Transmits files to the National Records Center or the requesting agency.
  • Completes Requests for Personnel Action (SF-52's) and makes the initial nature of action code and legal authority determinations.
  • Conducts new employee orientation sessions. This includes assisting employees in completing the required employment forms and preparing orientation packages.
  • Provides information to applicants, employees, and supervisors in response to general inquiries related to the recruitment process, health benefits, life insurance, thrift savings plan, and other benefits.
  • Administers the exit clearance process for separating employees.


QUALIFICATIONS REQUIRED:

Grade 06: Qualifying experience for the GS-6 level includes one (1) year of specialized experience equivalent to the GS-5 level. Examples of specialized experience may include: 

  • Assisting with determining employee benefit entitlements; 
  • Responding to telephone and in-person inquiries;
  • Reviewing and correcting actions in an automated system; 
  • Evaluating and making recommendations regarding personnel-related actions in an automated system; and 
  • Assisting in the preparation of routine responses and providing information to the public.

 

Grade 07: Qualifying experience for the GS-7 level includes one (1) year of specialized experience equivalent to the GS-6 level. Examples of specialized experience may include:

  • Determining employee benefit entitlements;
  • Responding to telephone and in-person inquiries;
  • Reviewing and correcting actions in an automated system;
  • Evaluating and making recommendations regarding personnel-related actions in an automated system; and
  • Assisting in the preparation of routine responses and providing information to the public.

 

Grade 08: Qualifying experience for the GS-8 level includes one (1) year of specialized experience equivalent to the GS-7 level. Examples of specialized experience may include:

  • Processing a variety of personnel actions (e.g., accessions, promotions, pay increases, separations, awards, benefits, etc.) and researching and resolving problems related to employee personnel records;
  • Assisting higher graded HR professionals with preparing vacancy announcements, determining qualifications, rating and ranking applicants, preparing and issuing merit promotion and/or delegated examining certificates, and maintaining case files;
  • Advising, assisting and providing support for a wide range of employee benefits.


You must be a U.S. citizen to qualify for this position.

Time-in-Grade: Federal employees must meet time-in-grade requirements for consideration.

You must meet all qualification requirements within 30 days after the closing date of this announcement.

HOW YOU WILL BE EVALUATED:

The resume you submit for this position will be reviewed to determine whether your experience is sufficient to meet the specialized experience requirements as outlined in this announcement. Your resume must reflect that you possess the competencies listed below. Candidates who are found best qualified in accordance with established ranked will be referred to the selecting official for consideration.

 

NOTE: Applicants who meet the minimum qualifications for this position will be contacted to prepare a written narrative for each of the competencies below. Your responses to the statements below will be evaluated to determine your rating.

 

  • Demonstrated experience in Federal staffing practices and procedures.
  • Demonstrated knowledge of Federal employee benefits.
  • Demonstrated experience using the NFC automation system or in using another automated personnel/payroll system. 
  • Demonstrated ability to interpret and apply personnel and payroll regulations, principles, policies and procedures.
  • Demonstrated written and oral communication skills.
  • Ability to handle multiple tasks and rapidly changing situations.


BENEFITS:

The Department of Justice offers a comprehensive benefits package that includes, in part, paid vacation; sick leave; holidays; telework; life insurance; health benefits; and participation in the Federal Employees Retirement System. This link provides an overview of the benefits currently offered to Federal employees http://www.usajobs.gov/ResourceCenter/Index/Interactive/Benefits#icc.



OTHER INFORMATION:

- Foreign Education: Education completed in colleges or universities outside the United States may be used to meet the specific educational requirements as stated above. You must provide acceptable documentation that the foreign education is comparable to that received in an accredited educational institution in the United States.

 

- The Career Transition Assistance Plan (CTAP) provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application.

 

- The Interagency Career Transition Assistance Plan (ICTAP) provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in this announcement; and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and score 85 or better on established ranking criteria. You must provide proof of eligibility with your application to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

 

- Veterans Employment Opportunity Act (VEOA)  allows eligible veterans to apply and compete for positions announced under merit promotion procedures when the hiring agency is recruiting from outside its own workforce. To be eligible for a Veteran Employment Opportunities Act (VEOA) appointment, a veteran must be honorably separated and either a preference eligible or have substantially completed three (3) or more years of continuous active military service. If you are applying for a Merit Promotion announcement and wish to be considered under the VEOA, you must submit a copy of the Member Copy 4 of your DD-214, in addition to any other required documents listed on this announcement. When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

 

- Selective Service: If you are a male born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

 

- In addition to applying through competitive procedures certain individuals with disabilities may be considered non-competitively under a Schedule A hiring authority. To qualify for employment under Schedule A, an applicant must provide proof of disability and certification of job readiness. As proof of disability and certification of job readiness, applicants may provide records, statement, or other appropriate information issued from a licensed medical professional (e.g., a physician or other medical professional duly certified by a State, the District of Columbia, or a U.S. territory to practice medicine); a licensed vocational rehabilitation specialist (i.e., State or private); or an Federal agency, State agency, or an agency of the District of Columbia or a U.S. territory that issues or provides disability benefits. Proof of disability and certification of job readiness must be included in the application package.

 

The materials you send with your application will not be returned.

 

Relocation expenses have not been authorized.

 

Entrance on duty is contingent upon completion of a pre-employment security check. Continued employment is also contingent upon the satisfactory completion of a background investigation, adjudicated by the Department of Justice.

 

Selectees who are not currently employed by the Offices, Boards and Divisions of the Department of Justice will be required to submit to a urinalysis to screen for illegal drug use prior to appointment.

 

One or more positions may be filled from this announcement if identical vacancies occur 90 days from the date of the issuance of the certificate.

 

The Civil Rights Division participates in the E-verify program.



HOW TO APPLY:

You must submit your application so that it will be received no later than 11:59 PM EST on the closing date of the announcement. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or you may not be considered eligible.

 

Applicants must either fax or e-mail their application by 11:59 PM on the closing date for this announcement. Please submit your application via fax at 202-514-6603 or by email to crd.vacancies@usdoj.gov. If you are submitting your application via e-mail, please indicate the vacancy announcement number and position title in the subject line.

 

If you are unable to fax or email your application, please contact the Human Resources Office at the telephone number listed below, prior to the closing date of the announcement, for alternate application procedures.

 

All current Federal employees must provide a copy of their current Performance Appraisal (must be within 15 months from the closing date of the announcement).

 

Applicants unable to provide their most recent performance appraisal must provide written justification for its absence.

 

Applications mailed using government postage or through an internal federal government mail system will not be accepted.



REQUIRED DOCUMENTS:

Required Documents: (are permissible w/ initial application only if specified in announcement.)

 

  • Resume showing relevant experience (cover letter optional). Applicants should clearly indicate all experience [including dates (month and year) and number of hours spent per week], training, include volunteer work experience, education, and awards relevant to the qualification requirements. Training or self-development activities must reflect course title, classroom hours completed and date(s). Do not send position descriptions.
  • SF-50, Notification of Personnel Action, which shows career or career-conditional tenure.
  • Veteran preference documentation, if applicable.
  • CTAP/ICTAP documentation, if applicable.

AGENCY CONTACT INFO:

Betsy Allen
Phone: (202)514-3934
Fax: (202)514-6603
Email: CRD.VACANCIES@USDOJ.GOV
Agency Information:
U S Department of Justice Civil Rights Division
Civil Rights Division
600 E Street NW
Room 3105
WASHINGTON, DC
20004 Fax: (202)514-6603

WHAT TO EXPECT NEXT:

We will notify you of the outcome after each step of the recruitment process has been completed. After making a tentative job offer, we will conduct a suitability/security background investigation. We expect to make a final job offer within 80 days after the closing date of the announcement.

Control Number: 328710700
Close Print
Back to top