This Position Is No Longer Available

Job Title:Medical Record Technician - Coder

Department:Department Of Veterans Affairs

Agency:Veterans Affairs, Veterans Health Administration

Job Announcement Number:MA-977-737885-MRH

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.

SALARY RANGE:

$33,923.00 to $55,844.00 / Per Year

OPEN PERIOD:

Friday, August 31, 2012 to Friday, September 21, 2012

SERIES & GRADE:

GS-0675-04

POSITION INFORMATION:

Full Time - Permanent

PROMOTION POTENTIAL:

08

DUTY LOCATIONS:

1 vacancy in the following location:
Madison, WI United States

WHO MAY APPLY:

United States Citizens

JOB SUMMARY:

MISSION & VISION: "To care for him who shall have borne the battle and for his widow and his orphan."    –Abraham Lincoln

WHO WE ARE: We are people who take great pride and deep satisfaction in providing America's veterans with the best clinical care, the most innovative technology, and the most comprehensive array of benefits America has to offer.

 ANNOUNCEMENT NUMBER: MA-977-737885-MRH

Vacancy Identification Number: 737885

 

 Grade/Step/Salary will be recommended by a Professional Standards Board and is based upon education and/or experience.

 

As a VA professional, your opportunities are endless. With many openings in the multiple functions of VA, you will have a wide range of opportunities at your fingertips. Not only is it the largest, most technologically advanced integrated health care system in the nation, but we also provide many other services to Veterans through the Benefits Administration and National Cemeteries. 

 

Full performance level of this vacancy is the GS-8 level.  The Professional Standards Board (a peer-review group) will review the selected candidate’s qualifications and recommend the grade and step at which the candidate will be placed.  The salary is based on the grade and step approved for the selected candidate.

Certification is offered by AHIMA as a Certified Coding Associate (CCA), Certified Coding Specialist (CCS), Certified Coding Specialist-Physician based (CCS-P), or Registered Health Information Technician (RHIT).  Certification is offered by the American Academy of Professional Coders (AAPC) as a Certified Professional Coder Apprentice (CPC-A), Certified Professional Coder-Hospital Apprentice (CPC-H-A), Certified Professional Coder (CPC), or Certified Professional Coder-Hospital (CPC-H) and is HIGHLY DESIRED.

Work Schedule:  Monday through Friday, 8:00AM to 4:30PM, 1st shift

KEY REQUIREMENTS

  • You must be a US citizen to apply for this job
  • You will be subject to a background/suitability investigation.
  • Designated and/or random drug testing may be required.
  • English Language Profiency required.
  • Must pass pre-employment examination

DUTIES:

Major Duties: The Medical Records Technician Coder is responsible for performing a quality review of patient care documents and assigning codes specific for the type of care provided.  Duties include:  Assigning codes to document patient care encounters for the specialty and subspecialty health care services; selecting and assigning codes from the current version of one or more coding systems depending on regular/recurring duties; adheres to accepted coding practices, guidelines and conventions when choosing the most appropriate diagnosis, operation, procedure, ancillary, or Evaluation and Management code; monitors ever-changing regulatory and policy requirements affecting coded information for the full spectrum of services; performs a comprehensive review of the patient record to abstract medical, surgical, ancillary, demographic, social, and administrative data to ensure complete data capture; assists facility staff with provider education and documentation requirements to completely and accurately reflect the patient care provided; provides technical support in the areas of regulations and policy, coding requirements, resident supervision, reimbursement, workload, accepted nomenclature, and proper sequencing; and searches the patient record to find documentation justifying code assignment.


QUALIFICATIONS REQUIRED:

NOTE:   Your résumé and/or supporting documentation will be verified to ensure that you meet the minimum qualifications required as described in the duties listed above. You will also be evaluated to the extent you possess the knowledge, skills, abilities, and other characteristics associated with the position.  Therefore, please ensure your application package addresses the assessment questionnaire

 

IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.  WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.  If your resume does not support your questionnaire answers, you may be rated ineligible for this position.

 

Qualifications:  The following are the amounts of experience and/or education required to qualify for this position.  Creditable Experience is defined as, experience that demonstrates the knowledge, skills, abilities, and other characteristics (also referred to as “core competencies”) associated with current health information or medical record technology and/or cancer registry practice.

BASIC REQUIREMENT:

 

Experience - Two years of experience that demonstrates the ability to perform the work or provides familiarity with the work of the Medical Record Technician position.  Six months of the required 2 years of experience must have provided the knowledge, skills, abilities and other characteristics needed to perform MRT work.

OR

Education - An associate’s degree with a major field of study in medical record technology/health information technology which was accredited by the American Health Information Management Association (AHIMA) at the time the program was completed.  TRANSCRIPTS REQUIRED

OR

Combination - Experience and successfully completed education may be used to qualify for this position.  Successful completion of an associate’s degree in a field of study other than medical records/health information will substitute for 18 months of the required experience. TRANSCRIPTS REQUIRED

SPECIALIZED EXPERIENCE:

GS-4:  Basic requirements for experience and education above and evidence of demonstrating: basic knowledge of medical terminology; basic knowledge of disease processes and human anatomy; basic knowledge of medical record/health information guidelines, techniques, and procedures; and knowledge of the medical and legal significance of medical records.

GS-5:  One year of experience equivalent to the GS-4 level or successful completion of a baccalaureate degree from an accredited college or university with a major field of study in medical record technology/health information technology or a related degree with courses related to medical record technology sufficient to evidence the core competencies and evidence of demonstrating: the ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes sufficient to appropriately file, locate, and disclose health information; the ability to correctly apply a practical knowledge of laws and regulations related to the confidentiality of health information and release of information from medical records; knowledge of the internal organization of medical records and medical record references and procedures as appropriate to the position; and the ability to use health information software appropriate to the position, such as the electronic patient record, record tracking systems, chart deficiency systems, coding and abstracting systems, release of information systems, document scanning technology, electronic spreadsheets, transcription systems, encoder products, electronic encounter forms, database software, etc.

GS-6: One year of experience equivalent to the GS-5 and evidence of demonstrating: the ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record; ability to navigate efficiently through the paper and electronic medical record to find needed information; skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines;  and ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA); comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED) or Healthcare Common Procedure Coding system (HCPCS), and skill in applying coding knowledge.

GS-7:  One year of experience equivalent to the GS-6 and evidence of demonstrating: the ability to apply knowledge of medical terminology, human anatomy/pathophysiology, and disease processes to fully understand the content of a patient record; ability to navigate efficiently through the paper and electronic medical record to find needed information; skill in interpreting and adapting health information guidelines that are not completely applicable to the work or have gaps in specificity and ability to use judgment in completing assignments with incomplete or inadequate guidelines;  and ability to apply laws and regulations on the confidentiality of health information (e.g., Privacy Act, Freedom of Information Act, Health Insurance Portability and Accountability Act (HIPAA); comprehensive knowledge of classification systems, such as current versions of International Classification of Diseases (ICD), Current Procedural Technology (CPT), the Systematized Nomenclature of Medicine (SNOMED) or Healthcare Common Procedure Coding system (HCPCS), and skill in applying coding knowledge.

GS-8: One year of experience equivalent to the GS-7 level and evidence of demonstrating:  ability to analyze the medical record to identify all pertinent diagnoses and procedures for coding, and to evaluate the adequacy of the documentation; the ability to read and understand the content of the medical record, the terminology, the significance of the comments, and the disease process/pathophysiology of the patient; skill in reviewing medical record documentation and assigning current versions of the classification systems required in the current position, such as ICD and CPT; and advanced knowledge of the full scope of coding and abstracting including inpatient discharges, surgical cases, diagnostic studies and procedures, outpatient encounters, and inpatient professional fees for a highly diversified range of specialties and subspecialties, such as orthopedics, neurosurgery, cardiology, gastroenterology, plastic surgery, spinal cord injury, blind rehabilitation, anesthesia, acute and long term psychiatry including addiction treatment, hospice, ambulatory surgery, and other types of care.

Your resume, transcripts and supporting documents must support your answers in the occupational questionnaire.  Your total background must demonstrate the core competencies of a Medical Records Technician Coder.

 

 

 


If you are qualifying based on education, you must provide a copy of your transcripts. Failure to provide transcripts will result in you being rated ineligible for this position. We accept unofficial transcripts, as long as they contain the applicant's name, the name of the school, the date and degree that was awarded, and the list of classes and credits earned. Transcripts must be received in this office by 11:59PM EST on the closing date in order to be considered. If you are selected an official transcript must be provided prior to entry on duty.

If Combination is used for qualification

Combining Education and Experience: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements. It will be computed by first determining the applicant's total qualifying experience as a percentage of the experience required for the grade level; then determining the applicant's education as a percentage of the education required for the grade level; and then adding the two percentages. The total percentages must equal at least 100 percent to qualify an applicant for that grade level.

 APPLICANTS PLEASE NOTE: Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications (particularly positions with a positive education requirement.) Therefore, applicants must report only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education. Applicants can verify accreditation at the following website: All education claimed by applicants will be verified by the appointing agency accordingly. http://www.ed.gov/admins/finaid/accred/index.html

 FOREIGN EDUCATION: To receive credit for education completed outside the United States, you must show proof that the education has been submitted to a private organization that specializes in interpretation of foreign educational credentials and such education has been deemed at least equivalent to that gained in conventional U.S. education programs.

Veterans Preference:  When applying for Federal jobs, eligible veterans must claim preference on the Occupational Questionnaire in the section provided and provide a legible copy of DD-214(s), Member Copy 4, if available, showing all dates of service as well as character of service (honorable, general, etc.).  Additionally, veterans with service-connected disability of 10% or more must also submit a copy of their official statement from the Department of Veterans Affairs, or from a branch of the Armed Forces, certifying their service-connected disability and/or their receipt of compensation for service-connected disability and a completed SF-15, "Application for 10-point Veteran Preference".

Veterans with service-connected disability of less than 10%, nonservice-connected disability, and Purple Heart recipients, as-well-as those claiming derived preference for a spouse, widow or widower, or natural mother, must refer to and submit a completed SF 15, "Application for 10-Point Veteran Preference," and required documentation with your application materials.

For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/veterans.aspx

HOW YOU WILL BE EVALUATED:

Please follow all instructions carefully. Errors, omissions, or failure to submit all required documents will affect your eligibility or consideration for this position.


BENEFITS:

Working for the Department of Veterans Affairs offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System. In addition to traditional "dollars and cents" benefits, we offer a range of benefits to help balance work and life.  For more information please visit us at http://www.va.gov/JOBS/Job_Benefits/benefits.asp

 

 

Receiving Service Credit for Earning Annual (Vacation) Leave :  Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee.  VA may offer newly-appointed Federal employees credit for their job-related non-federal experience or active duty uniformed military service.  This credited service can be used in determining the rate at which they earn annual leave.



OTHER INFORMATION:

This job opportunity announcement may be used to fill additional vacancies.

This position is in the Excepted Service and does not confer competitive status. 

 

 

 



HOW TO APPLY:

APPLICANTS PLEASE NOTE:   The selecting official for this position is not allowed access to your electronic OPF which is why it is required for you to submit a thorough and complete resume to include all of your relevant work information (ie starting and ending dates of employment, hours worked, duties, etc).  The resume you provide through this application process is forwarded to the selecting official.  It is highly recommended that you use the resume builder in USA JOBS as it contains all of the information we need to determine whether or not you are qualified for this position.  Failure to provide a resume and all the documents requested in the announcement may render you not qualified for the position you are applying for.  

 

 

YOU MUST INCLUDE VA FORM 10-2850c IN YOUR APPLICATION PACKAGE TO BE CONSIDERED FOR THIS VACANCY.   You may upload the completed form to your USAJOBS or Application Manager account if you apply online.  Then you can use the uploaded form again and again when applying for future vacancies.  Please see this guide (http://www4.va.gov/OHRM/joblistings/uploading-and-using-documents-online.doc) for more information on uploading and re-using the form in your applications.  Other required forms and documents can also be saved in your account and used the same way.  Applicants are urged to apply online; this process is much easier and faster.

Note: To return to a previously Saved or Incomplete application, just reapply through your account in USAJOBS.  Check your account ( https://my.usajobs.gov/Login.aspx ) to see the status of your application after applying, including any messages that may have been sent to you.

If you cannot apply online:

1.    Click the following link to view and print the occupational questionnaire: View Occupational Questionnaire.

2.    Print this 1203FX form to provide your response to the occupational questionnaire: http://www.opm.gov./forms/pdf_fill/OPM1203fx.pdf.

3.    Fax the completed 1203FX form along with all supporting documents to (478)757-3144.  Your 1203FX form must be placed on top of all materials being faxed and will serve as a cover page for your fax transmission.

4.    Keep a copy of your fax receipt in case verification is needed.

To fax supporting documents you are unable to upload:

1.    Complete this cover page  http://staffing.opm.gov/pdf/usascover.pdf using the following Vacancy ID: 737885.  You must use this fax cover sheet in order for your documents to be matched with your online application.

2.    Fax your documents to (478)757-3144.

The complete Application Package must be submitted by 11:59 PM (EST) on Friday, September 21, 2012.

 



REQUIRED DOCUMENTS:

You Application package must include the following:

1.     CV or Resume.

2.     VA Form 10-2850c - Application for Associated Health Occupations (Available at   http://www.va.gov/vaforms/medical/pdf/vha-10-2850c-fill.pdf) (required).

3.     Occupational Questionnaire

4.     Optional Form 306 - Declaration for Federal Employment (Available at http://www.opm.gov/Forms/pdf_fill/OF306.pdf ) .  This is a required form and must be submitted with your application.

5.     If prior military service, include all copies of your DD Forms 214 (required).   Applicants claiming preference based on service-connected disability, or based on being the spouse or mother of a disabled or deceased Veteran, must also complete and submit an SF 15, Application for 10-Point Veteran Preference (available at http://www.opm.gov/forms/pdf_fill/SF15.pdf ).  

6.     If currently employed in the VA system, include latest SF-50 - Notification of Personnel Action. (required).

 NOTICE: Eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position . To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 85 or above on the rating criteria for this position. ICTAP eligible must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a "Notice of Personnel Action" (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

   

* INCOMPLETE APPLICATIONS WILL receive a rating of IFM (ineligible due to missing forms). Requests for reconsideration of ratings will not be considered for applicants who fail to submit a complete application package. We cannot be held responsible for incompatible software or fax transmissions, etc.

Only send documentation as requested/required by this announcement and that directly supports your qualifications for this position.

AGENCY CONTACT INFO:

Notley Mark Lewis
Phone: (414)384-2000
Email: NOTLEY.LEWIS@VA.GOV
Agency Information:
VHA VISN 12
VISN 12 Great Lakes Human Resources
Honey Creek Three
135 S 84th St Room 175
Milwaukee, WI
53214

WHAT TO EXPECT NEXT:

After we receive your complete application package (including all required documents), your qualifications will be reviewed to determine eligibility. We will also review your application to ensure that your résumé supports the answers you provided in the questionnaire. If your résumé does not support your questionnaire answers,  you will be rated ineligible for this position.


Control Number: 325451200
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