This Position Is No Longer Available

Job Title:Archives Technician

Agency:National Archives and Records Administration

Job Announcement Number:JD590363SW

This position is closed and no longer accepting online applications through USAJOBS.

The contents of the announcement can still be viewed.


$31,315.00 to $40,706.00 / Per Year


Tuesday, February 21, 2012 to Monday, March 5, 2012




Full Time - Permanent




1 vacancy - Kansas City, MO


United States Citizens


You will serve under the general supervision of the Director, Archival Operations, National Archives & Records Administration, Research Services, Access Coordinator-Midwest, Archival Operations-Kansas City (RM-KC), and immediate supervision of the Supervisory Archivist.

In this position, you will perform duties such as reference, arrangement, preservation and rehabilitation, accessioning and disposal, description and outreach.


Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives.  Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government - more than 10 billion of them.


Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking.  If you want a career where you can see the difference your work makes, then join the National Archives!


For more information visit:


Who May Apply: All U.S. Citizens. 



  • U.S. Citizenship
  • Background Investigation or Security Clearance
  • Must be physically able to carry boxes weighing up to 50 pounds
  • Relocation Expenses Will Not Be Paid
  • More than 1 job may be filled if additional vacancies occur within 90 days


In this position, you will perform duties such as reference, arrangement, preservation and rehabilitation, accessioning and disposal, description and outreach.



As an Archives Technician you are responsible for reference, arrangement, preservation and rehabilitation, description and outreach. Typical work assignments include:


·         Providing reference service to Federal agencies and the public, responding to complex reference inquiries requiring searches, refiling, and reproductions of records.

·         Assisting researchers in locating records, drafting letters/e-mail, telephone.

·         Performing arrangement work.

·         Studying documents for identification and verifies them against appropriate finding aids to determine the correct arrangement.

·         Detecting missing and misfiled items.

·         Preparing location registers.

·         Occasionally supervising archives aids.

·         Assuming immediate responsibility for accomplishing repair and rehabilitation projects.

·         Performing holding maintenance on records, such as flattening, refoldering and reboxing, withdrawing originals from further use, and removing destructive fasteners.

·         Preparing internal and informal finding aids, indexes and shelf lists.

·         Assisting archivist in the physical transfer of records.

·         Providing administrative support including compiling statistics for recurring reports.



GS-05 - Candidates must have had one (1) year of specialized experience equivalent to at least the next lower grade level. Specialized experience is experience that has equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled. 


Examples of specialized experience for this grade level include such activities as performing reference service, arrangement, description, accessioning, or preservation of archival records.



Education may be substituted for experience.  GS-5: Four years of education above the high school level or a bachelor's degree from a US accredited educational institution may be considered as qualifying for this position


Combination of Experience and Education: A combination of experience and college education to meet the total requirements for this position.  (NOTE: You must have a large enough percentage of the required experience and a large enough percentage of the required education, so when added together, the percentage equals 100%.)


Please refer to the Office of Personnel Management’s, Operating Manual:  Qualifications Standards for General Schedule Positions for further information


NOTE:  You must submit copies of your college transcripts at time of application to verify the education requirements are met.  Graduates of foreign schools must have their academic credentials evaluated through a recognized credential evaluating instit

Physical requirements are: working on caster-equipped ladders up to 11 feet above the floor and handling thereon boxes weighing up to 50 pounds. This position also involves considerable standing, walking, stooping, bending, lifting, and handling oversize volumes and records.


Work Schedule: required to work some Saturdays-1-2 per month.


Once you complete and submit your application package, a review of your application will be made to ensure you meet the job requirements.  To determine if you are qualified for this job, a review of your resume and supporting documentation will be made and compared against your responses to the occupational questionnaire.  Your resume must specifically and clearly show your possession of the required specialized experience and your possession of the required competencies.  We will evaluate each applicant who meets the basic qualifications on the competencies/knowledge, skills and abilities related to the position.

The required competencies for this position are as follows:


·         Problem solving

·         Utilizing computer technology

·         Conducting Archival Processing

·         Performs Reference Services


For Competitive Applicants/All U.S. Citizens – Based on the information you provided in your application package, you will be assigned to one of three quality categories - Best Qualified, Well Qualified, or Qualified.  Those applicants who are determined to be best qualified will be referred to the hiring manager for further consideration.  Qualified veterans are placed ahead of non-veterans within each category.  Qualified veterans with a service connected disability of 10% of more are place ahead of non-veterans in the best qualified category.


For Non Competitive Applicants (Also refer to Other Information, Special Employment Consideration) – If you meet the qualification requirements based on your online application, you will be referred to the selecting official for further review. 


NOTE:  If, after reviewing your resume and or supporting documentation, a determination is made that you have inflated your qualifications and/or your responses are not supported by your resume, your score will be adjusted.  Please follow all instructions carefully.  Errors or omissions may affect your rating.


NARA offers a comprehensive benefits package that includes paid vacation, sick leave, holidays, life insurance, health benefits, and participation in the Federal Employees Retirement System.  For more information visit the following websites: or


This job opportunity announcement may be used to fill additional vacancies.


Probationary Period:  You will be required to serve a one-year probationary period.


Veterans' Preference:  If you are a veteran with preference eligibility and you are claiming 5-point veterans’ preference, you must submit a copy of your DD-214, Certificate of Release or Discharge from Active Duty or other proof of eligibility (The member 4 copy of your DD-214, or other copies that indicate character of discharge is preferable).  If you are claiming 10-point veterans’ preference, you must also submit an SF-15, “Application for 10-Point Veterans’ Preference” plus the proof required by that form.  For more information on veterans’ preference see Veteran’s Information Page, USAJOBS - Veterans


Schedule A Hiring/Appointing Authority: Person with disabilities are eligible to be considered for one of these non-competitive appointments, please indicate the type of appointment you are seeking on your application and follow all other instructions for applying.  For additional information regarding Schedule A appointment eligibility visit:


Interagency Career Transition Assistance Program (ICTAP) or the Agency Career Transition Assistance Program (CTAP):  If you are a displaced Federal employee, you may be eligible under the ICTAP or CTAP guidelines to apply for special selection consideration.  You must meet minimum qualifications, including selective factors, experience, and education requirements (if applicable), and be rated well-qualified for the position (i.e., receive a score of 85 or above based on your responses to the Occupational Questionnaire).  You must provide a copy of your written notification of ICTAP or CTAP eligibility or a copy of your separation personnel action form with your application or an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; or a Military Department of National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456..  More information: 




To apply for this position, you must provide a complete Application Package, which includes:


  1.      Your Resume

2.      A complete Occupational Questionnaire

3.      Additional Required Documents (see Required Documents section below)


The complete Application Package must be submitted by 11:59 PM (EST) on Tuesday, March 05, 2013.

To begin the process, click the Apply Online button to create an account or log in to your existing USAJOBS account.  Follow the prompts to complete the occupational questionnaire.  Please ensure you click the Submit My Answers button at the end of the process.


To fax supporting documents you are unable to upload, complete the cover page using the following Vacancy ID 590363. 


Fax your documents to 1-478-757-3144.


Note:  To check the status of your application or return to a previous or incomplete application, log into your USAJOBS account, select Application Status, and click on the more information link under the application status of this position.


If you cannot apply online:


1. Click the following link to view and print the occupational questionnaire       View Occupational Questionnaire, and


2. Print this 1203FX form to provide your response to the occupational questionnaire and


3. Fax the completed 1203FX form along with any supporting documentations to 1-478-757-3144.  Your 1203FX will serve as a cover page for your fax transmission.


The following documents must be received by the closing date of this announcement:


·         Resume - Relevant work experience must include: Job title, duties, hours worked per week, starting and ending dates of employment (month and year), and salary.


·         Responses to Occupational Questionnaire.


·         Copies of college transcripts - if substituting education for experience. "Unofficial" transcripts are acceptable. (Prior to appointment, an official college transcript will be required).


·         Veterans Preference documentation (DD-214 - member 4 copy or other copies that indicate character of discharge or equivalent, SF-15 and VA Letter as appropriate).


·         Form – Demographic Information on Applicants, OMB No. 3046-0046.  This form is available at (Optional).



Sharon Woelfel
Phone: (314)801-0876
Agency Information:
Office of Human Capital
Staffing and Recruitment Br
1 Archives Drive - Room 370
St Louis, MO


Once the online questionnaire is received, you will receive an acknowledgement email that your submission was successful.  We will review your résumé and transcript(s) (if appropriate) to ensure you meet the basic qualification requirements.  We will evaluate each applicant who meets the basic qualifications on the information provided and may interview the best-qualified applicants.  After making a tentative job offer, we will conduct a suitability and/or security background investigation.  A final job offer for this position is typically made within 40 days after the closing date of the announcement.


Control Number: 307369200
Close Print
Back to top